MOTOWN MISSION EXPERIENCE INFORMATION MATERIALS MOTOWN MISSION EXPERIENCE GROUP LEADER INFORMATION PACKET motownmission.org/downloads MOTOWN MISSION EXPERIENCE INFORMATION MATERIALS GROUP LEADER INFORMATION PACKET TABLE OF CONTENTS PLANNING FOR YOUR TRIP Staying In Touch with Motown Mission…………………………… 3 Registration Timeline................................................................... 4 Travel and Transportation Arrangements ………....................…. 5 Preparing With Your Group………………………………………… 6 Packing Notes.............................................................................. 7 ON YOUR TRIP General Week Schedule……………………………........................ 8 Group Packing Checklist.............................................................. 9-11 Individual Packing Checklist......................................................... 12 Participant Info Form & Medical Form.......................................... 13-14 Rules and Expectations................................................................ 15-16 motownmission.org/downloads MOTOWN MISSION EXPERIENCE INFORMATION MATERIALS STAYING IN TOUCH WITH MOTOWN MISSION OUR WEBSITE: Is the first step for finding information and answering questions www.motownmission.org CONTACTS: In case you do not find the answer you need please feel free to contact us at: Carl Gladstone - Director Metropolitan UMC – Front Office 313.718.2275 313.875.7407 [email protected] LOCATION: 8000 Woodward Ave, Detroit, MI 48202 Motown Mission is hosted at Metropolitan UMC on Woodward Ave just North of Grand Boulevard. Parking lot is accessible from Chandler St. on the South side of the building. WE NEED TO HEAR FROM YOU IF: · Your contact person changes. · Your group size changes. · Your trip date changes. · You want to cancel your trip. · You need to know what your balance is. · You have any questions. ### motownmission.org/downloads MOTOWN MISSION EXPERIENCE INFORMATION MATERIALS REGISTRATION TIMELINE The Motown Mission Experience registration process is as follows: 1. Complete the registration form online ( motownmission.org/register ) 2. Send in your per person deposit via motownmission.org/register OR with a check. Make checks out to: "Motown Mission Experience", 8000 Woodward Ave, Detroit, MI 48202. 3. To start the process by receiving an invoice, fill out the Group Info Form at motownmission.org/groupinfo 4. Download and collect one Participant Information Form for each of your Motown Mission participants. Form available for download at motownmission.org/downloads. Submit pdfs of collected forms as attachments via email to [email protected] – this is our preferred method! 5. Your $200 per person remainder is due upon arrival. Total cost of Motown Mission is $289 per person for Early Bird registrations before December 1, or $299 for regular registrations. Once we receive your registration materials, we’ll process it and contact you. We must have both your application and deposit before we can confirm your group’s Motown Mission week. Item Amount Date Due Early Bird Deposit $89/person With Registration, Prior to December 1 Regular Deposit $99/person With Registration, After December 1 Remainder $200/person Upon arrival at Motown Mission . Your deposit will be refunded only if we cannot schedule your group. This fee can not be refunded if you cancel your participation. Unused deposits can be transferred to cover remainder balances for your group. OTHER DATES December 1 REVGO.org fundraising tool available to registered groups. March 30 All Registrations + Deposits due All Group Info Form submissions due April 30 Work plan sent to Groups for review Update on group numbers due to Motown Mission staff Study/Preparation materials available to participant groups 30 Days Before Trip Participant Information Forms due – (pdfs submitted via email attachment preferred) Final group numbers due Final instructions, directions, work plans sent to Group. Upon Arrival Final $200/person payment due ### motownmission.org/downloads MOTOWN MISSION EXPERIENCE INFORMATION MATERIALS TRAVEL AND TRANSPORTATION ARRANGEMENTS Plan your travel so that your group will arrive at Metropolitan United Methodist Church between 3:00 and 5:00 p.m. on Sunday. If you have to arrive late, it can be difficult to fit in all of the prep information that you’ll need to get started on your first day at the work site, so it is important to notify the staff of any deviations to your schedule. On departure day (Saturday), everyone will pack up and head home between 7 am and 10am Some groups elect to depart earlier due to the length of their drive home. We encourage everyone to move out without too much delay so that the staff can prepare for the next group that will be arriving. They need time to get prepared and rested themselves. When you arrange for your transportation, please plan to have one vehicle for each work crew (about 6-12 people). This is preferable to one large vehicle (like a motor coach or school bus) because the work sites may not be in close proximity to each other and Motown Mission does not have extra transportation available. If your group requires a big bus to get to Detroit, please call us so we can make special arrangements with you. Vehicles should be able to transport 6-12 people each, along with tools, equipment, coolers, lunches, and building supplies or materials to the worksites each day. When groups come with vehicles that are not capable of hauling supplies to the worksite, they should be prepared for possible delays in receiving what they need for their project. The summer staff can make deliveries, but since they must make multiple site visits there is no guarantee of timing on their arrival. Each vehicle should always have a copy of work plans and contact information, copies of Participant Information Form for those in your crew, Motown Mission staff phone numbers, and a first aid kit. ### motownmission.org/downloads MOTOWN MISSION EXPERIENCE INFORMATION MATERIALS PREPARING YOUR GROUP Your group reservations will only be confirmed once you have submitted your group application along with the deposit. Pre-trip planning with your team should include the following. Many document downloads are available at motownmission.org/downloads to help you in this process. Fundraising (see revgo.org) Packing Checklists, Travel Arrangements Group Info Form submission Project Plan review Pre-trip Bible discussions Participant Information Form gathering REVGO Fundraising Now groups can use revgo.org to raise support for their trip from home church, family, and friends. Group leaders can start a project on the site in connection with Motown Mission and all donations given there will go directly to lower your group costs. Rules & Expectations It is important to allow time in the early stages to develop your group as a team. Time spent together and shared information will strengthen the bond and readiness of all team members. When you do your team building, you will need to include a review of Motown Mission Expectations, Rules, and Regulations. All volunteers must have read that document prior to the trip. About Detroit Take time to review materials and learn about the local Detroit culture. The project area will likely be culturally diverse and distinct from that of the volunteers, so your group should plan to listen and learn, be open to new ideas, and be capable of making adjustments to the local culture of Detroit. Metropolitan UMC Motown Mission staff has overall responsibility for all activities at Metro UMC. So, all volunteers must plan to participate in the activities directed by staff including meals and chores, as well as the evening programs that are conducted each night. Volunteers are expected to help keep the center clean, help with loading and unloading of building materials, and to keep the tool and supply area organized. Please review this with your team prior to travel. ### motownmission.org/downloads MOTOWN MISSION EXPERIENCE INFORMATION MATERIALS PACKING NOTES! EACH WORK CREW SHOULD ALWAYS HAVE: 1) A fully equipped First Aid kit 2) A good size cooler to carry ice, drinks and lunches 3) Water jugs/bottles/coolers EACH CHURCH GROUP IS INVITED TO BRING: 1) Musical instruments and favorite songs 2) Recreational equipment - both indoor and outdoor 3) A devotional to share at your center EACH INDIVIDUAL SHOULD BE SURE TO BRING: 1) Enough appropriate clothing. (Laundry facilities are NOT available) For WORK: Pack inexpensive clothing you would not mind getting really dirty or trashed. Shirts with sleeves are required and long pants are encouraged at all times at the work site. Shorts should knee length. Close-toed shoes should be worn at the work site. No flip-flops, sandals or open-toed shoes. For LEISURE: Pack comfortable, modest clothing for non-work time and at the church. Shirts with sleeves are encouraged. No short shorts are permitted. No clothing with negative or offensive messages is permitted. 2) Basic tool list for each volunteer. The following are helpful for each volunteer to have. Please label all personal tools with your name. • Hammer, Measuring Tape, Eye Protection / Goggles / Safety Glasses, Ear Plugs, Work Gloves, Nail Apron and/or Tool Belt. 3) Other recommended items for individuals. • Air Mattress or cot, Personal toiletries: (pack liquids in plastic bags), Soap/deodorant/ shampoo/toothbrush/ toothpaste/etc., Towels & washcloths, Showering shoes, Sleeping bag/pillow, Water bottle, Sunscreen, Flashlight, Pen and paper, Fans General Guidelines: Please remember that you are