ISENZ SOUTH ISLAND TRIP, APRIL 2014 Dates: Saturday April 19- Saturday May 03 (15 days. April School Holidays) Trip cost: $1995. This includes about $300 in group entry charges and activities. Reserving places on the trip 1. Contact [email protected] 2. Complete and return the registration form on page 4. 3. Obtain school permission. (See form on page 6) 4. Get your legal parents to complete and return the parent permission on page 5. Make the trip payment no later than March 15. See instructions on page 7. ISENZ trips are very popular. Student numbers are limited to 41. We have more students apply than we can take. ISENZ, Eurovacances and WYS students have place priority until Saturday February 08. After then any international students may be offered places if available. All interested students should apply as soon as possible. For organizational purposes all trip reservations need to be made by February 28. However, all places may be taken prior to that date but places may still be offered after that date if available. Students travel in12-seater minibuses with 10 or perhaps 11 students per van. All drivers are experienced and police vetted. Interest in this trip is always high. Don’t delay in booking as you could miss out. Contact me on as soon as possible on [email protected] Why Choose ISENZ trips? ISENZ trips are by far the best value for money. We include: free supervised overnight accommodation in Wellington at the beginning and end of trip if essential for those connecting. cabin accommodation (not tents) at all camping grounds. all meals. more than $300 in activities. (Some trip providers exclude the cost of activities from their price) You can choose to do additional optional activities. Optional activities are an extra cost. However, you don’t need to do optional activities as a lot of activities are already included in the price. See below. Other trips either provide less or cost substantially more 1 What is not covered in the trip price? The price does not include the cost of travel to and from Wellington to make the connection. Compare the cost with other trips If you compare this price with other commercial prices you need to take into account the number of days, type of accommodation and the fact that this price includes about $300 in group activities and entry charges. Some commercial operators exclude all activities from their price, don’t provide all meals and only provide tent accommodation. With ISENZ you will be staying in cabins. Cabin accommodation is preferable as weather can be very changeable and tents are not good in wet weather. However, cabins do cost more and that affects the price. Included activities Many activities are included in the trip price. By paying for activities as a group ISENZ can get a group rate. The benefit is passed on to you as we can then do more activities. Departure times: Saturday April 19. 11.00 am from Wellington Departure point/meeting place: Downtown Backpackers opposite Wellington Railway Station and the Intercity and Naked bus terminals. Getting to Wellington: All students need to travel to Wellington to begin the trip, arriving at Downtown Backpackers later than 11.00 am on Saturday April 19. It can take over haIf an hour to get from the airport. If you need to come the previous day you will be accommodated by ISENZ in the Downtown Backpackers at no charge. I will be there to look after you. You need to let me know if accommodation is required in Wellington either at the beginning or end of the trip. Students living outside the Wellington area need to get themselves to Wellington at their own expense. By booking flights early, you can get cheap flights to Wellington. If you book late you will pay much more. You must be at Wellington Downtown Backpackers by 11.00am on Saturday April 16 as we need to check in at the ferry terminus by 12.00pm. The crossing to Picton takes over 3 hours. The ferry passes through the beautiful Marlborough Sounds to Picton in the South Island. 2 Returning home For the return flight you must NOT book out of Wellington before 7.30pm on Saturday May 03 as our ferry gets in at about 6.00 pm and it sometimes runs late. We will do airport drop-offs. If you need a night’s accommodation again in Wellington, just ask. It is provided by ISENZ free but you must request it. I need to book in advance. Flight and bus bookings ISENZ can book flight and bus tickets for you. We charge a $10 booking fee. It is easy to make mistakes if you do it yourself. That can be costly. If ISENZ does the booking, you can then pay for the cost of the connecting flight when you pay for the trip. Making one money transfer can also save bank transfer charges. If ISENZ does the booking we always endeavour to get you the cheapest available seats on Air NZ at the time of booking. If you decide to book yourself remember the sooner you book, the cheaper flights will be. Expressing interest You can email me and ask me to hold a place. I will do so for 7 days but you must get your registration form to me by the end of that time. If you do not formally register your place may be offered to another person after seven days. Registration: Your place is only secure once you have completed the registration form and returned it to me. It is then secure until the payment date. Payment must be made by March 15. Registration can be done by you on line. It can be scanned and e-mailed to me. Your school international staff may do this for you. ISENZ, EV and WYS students need to register by February 03 to have priority. If you register after that date there may or may not be places available. PLEASE ASK YOUR PARENTS TO COMPLETE AND RETURN THE PARENT PERMISSION FORM immediately. It is on page 5. Students for whom there is no written parental approval will not be able to take part in optional activities in which I consider there is an element of risk. See the Trip Registration form and Parent Permission form on the next two pages. These must be completed and returned. You do not have a secure place until you have returned the completed registration form. The Registration form is the most urgent form to complete. 3 ISENZ trip registration form To secure a place on the trip this form must be returned to Russell Trethewey at [email protected] or mailed to ISENZ at PO Box 5329 Terrace End, Palmerston North. Family name: ………………………….. Given name:…………………………… Date of birth:dd/mm/yy …../…./…… Male or Female? M / F……… Nationality: …………………. School: ………………………….. School contact person name…………………… mobile number:…………… Name of your organization: ……………………………………. Your NZ mobile phone number: ……………… Your E-mail address: (print clearly): Host family name(s): Host family address: phone number: Vegetarian: YES or NO (circle one). List any other special dietary needs. Legal Parent names, contact details in home country. Names: Phone: Email Address: Physical address: Student Declaration: 1.Parent permission: I have my parents’ permission to take part in this trip: YES/NO (circle one) 2. School permission: I understand that I need school permission to take part in this trip. Get the school to complete their permission form on page 6… I have my school’s permission to take part in this trip: YES or NO You can register prior to obtaining school permission but must be sure to get permission from the school as soon as possible. 3. Optional activities I understand that I require written permission from my legal parents for all optional activities. The parent form on page 5 must be completed and returned. I have parent permission? YES or NO Return to Russell Trethewey, ISENZ, PO Box 5329 Terrace End, Palmerston North or [email protected] 4 Parent-Agent Permission Form Student name: ………………………… NZ School:……………………………. Date: dd/mm/yyyy……/…../…….. Students require the permission of a legal/ birth parent to take part in this trip and to take part in optional activities. All trip activities (both included and optional) are operated by highly trained and qualified professional personnel. They are commercially run tourist activities. Most trip activities involve the whole group and it is on this basis that we have been able to secure reduced rates. Trip participation and included group activities I, ……………………………………(print legal/birth parent name(s)) give my/our son/ daughter permission to travel to the South Island with Russell Trethewey, the Director of ISENZ , and to participate in all the planned and included group activities. Signature of parent giving approval: ……………………………. Name(s) of the legal parent(s):…………………………… Parents phone number:……………………….Country code:………Area Code: ………. Parents email address:………………… Physical address:………………………………………………………………………….. 2. Excluded Activity: I ask that my son/daughter does not participate in the following planned/ included or optional activity……………………………………………………. 3. Optional Additional activities: I give permission for my son/daughter to take part in the following optional additional activity(ies) and I/We accept all risk and the additional cost involved Additional activity 1……………………………….. (Please specify) Additional activity 2…………………………………. Additional activity 3……………………………….. 4. Serious breach of trip rules. I understand that if my son/ daughter must accept trip rules and could be removed from the trip if they break those rules. These rules primarily exclude the possession and consumption of drugs and alcohol and require genders being in their own rooms after the curfew time.