Halifax Community College Board of Trustees Minutes March 28, 2017 Board of Trustees Present: Trustee Michael Felt, Chair Trustee Marie Robinson, Vice Chair Trustee Donna Clements Trustee Bettie Cofield Trustee J. Deans Eatman Trustee Stanley Edwards Trustee Larrell Lewis Trustee Robert Partin Trustee Ruel Solomon Trustee Byron Waters Trustee Sammy Webb Board of Trustees Absent: Trustee John Smith, excused Others Present: Dr. Michael A. Elam President/CEO Dr. Deryl Davis-Fulmer, Vice President of Academic Affairs Dr. Edwin Imasuen, Vice President of Institutional Effectiveness and Advancement Thomas Henry, Controller, Vice President of Administrative Services Dr. Barbara Hasty, Vice President of Student Services and Enrollment Management Dr. Warren Haynes, Dean of Workforce and Economic Development Daniel Lovett, Director of Title III Programs Kimberly Mack, Executive Assistant to the President and Board of Trustees Molly Wallace, Director of Marketing Daniel Lovett, Director of Title II Programs Allen Purser, Executive Director of the HCC Foundation Tara Keeter, Director of Financial Aid Dawn Veliky, Registrar 1 | Page Call to Order Chairman Michael Felt called the Halifax Community College Board of Trustees meeting to order on March 28, 2017 at 10:00 am in the Dr. Phillip W. Taylor Complex, Weldon, NC 27890. Trustee Quorum President Elam did a roll call. A quorum was met for the meeting. Trustee John Smith asked to be excused. Invocation Trustee Edwards gave the invocation. Swearing in of Michael Mills Appointed by the Halifax County Board of Commissioners Chairman Felt stated that Mr. Mills will be sworn in next month. Adoption of Agenda Trustee Smith made the motion to adopt today’s agenda. Trustee Eatman seconded the motion. The motion carried. Election of Board Secretary Trustee Edwards explained the Board of Trustees needed to elect a secretary for the Board. In the past, the President of HCC served in the role. However, it could be anyone the Board sees fit. Trustee Edwards opened the floor for nomination. Trustee Robinson nominated President Michael Elam. Trustee Eatman moved the nomination be closed on the one said name. Trustee Eatman made the motion to accept President Elam by acclamation. Trustee Robinson seconded the motion. The motion carried. Introduction of Visitors Everyone present introduced themselves. Ethics Statement Chairman Felt read the ethics statement. There were no conflicts of interests. Trustee Business Consent Agenda Chairman Felt asked if there was any discussion on the consent agenda items. Trustee Eatman made the motion to approve the consent agenda, which included approval of minutes from the February 28, 2017 meeting, Program Reviews Follow-up, Financial Report: FY 16-17 State Expenditures through February 28, 2017. Trustee Cofield seconded the motion. The motion carried. Committee Reports 2 | Page Buildings and Grounds- Chairman Felt announced chairmanship has changed from Trustee Eatman to Trustee Waters. Finance Combining the Buildings and Grounds and Finance-Trustee Webb mentioned the finance committee and the buildings and grounds committee has been having issues with quorums. Both committees have discussed combining the two committees to one. Currently, both committees meet at the same time. Trustee Edwards mentioned a bylaw change would need to occur. Chairman Felt stated the bylaw change would go before the Board next month and lay on the table for 30 days, if the board agreed to combine the committees. Trustee Edwards stated that based on the recommendation from both committees, he moved the buildings and grounds and finance committees combine. Trustee Eatman seconded the motion. The motion carried. Personnel and Student Services Recommendation to Appoint Mozine Lowe to the HCC Foundation Board of Directors, Inc.-Trustee Edwards stated the Personnel and Student Services Committee this morning. The committee reviewed a recommendation from the President to appoint Ms. Mozine Lowe to the HCC Foundation Board of Directors. Mr. Allen Purser, Director of the HCC Foundation Board of Directors, Inc., stated that Ms. Lowe lives in Lake Gaston and is the CEO of the Center for Energy Education. The foundation needs some members that live on the lake to help in fund-raising. Trustee Robinson made the motion to appoint Mozine Lose to the HCC Foundation Board of Directors, Inc.. Trustee Edwards seconded the motion. The motion carried. Academic Committee Memorandum of Understanding Northampton Early College & Career and College Promise Partnership-Dr. Felisha A. Whitaker, Director of Secondary Education and Accountability with Northampton County Schools presented to the Board the MOUs for Northampton Early College and Career and College Promise Partnership. The Career and College Promise MOU with HCC will provide increased opportunities for high school students in Northampton County to train and learn with an emphasis on class offerings in advanced technologies and vocational skills. The MOU for the Northampton Early College will provide increased opportunities for high school students in Northampton County at risk of dropping out of high school to train and learn with an emphasis on advanced technologies and high tech vocational skills. Both MOUs would provide improved job opportunities for young people, increase high school graduation rates, and meet the needs of local employers for a skilled labor force. There were a few questions and discussion. Afterwards, Trustee Eatman made the motion to approve the MOU with Northampton County Schools and HCC for their Early College and give signing authority to the board chair and president. Trustee Edwards seconded the motion. The motion carried. Trustee Eatman made a second motion to approve the MOU with Northampton County Schools and HCC for the Career and College Promise and give signing authority 3 | Page to the board chair and president. Trustee Robinson seconded the motion. The motion carried. Chairman Comments and Announcements Founders Day and Installation of President-Chairman Felt shared with the Board the duties given to the trustees for the 50th Founders Day and Installation of President and the Foundation Day Luncheon honoring the first and second president of HCC. No one has any questions regarding their roles. Trustee Webb did not have a role, and Chairman Felt stated he will appoint him to something. The ceremony will be on September 14, 2017 at 9:00 a.m. in the Centre. The luncheon will be afterwards at 12:00 Noon. The luncheon will be a fund-raiser to raise funds in the foundation. Board Retreat-April 18, 2017 at 9:00 a.m. in the conference room at the Hampton Inn- Chairman Felt also reminded everyone that next month’s board meeting will be on April 18th at the Hampton Inn in Roanoke Rapids. The board meeting will last about 30 minutes. Afterwards, the Board will go into a retreat. Men to Men Summit, April 26, 2017-Chairman Felt also reminded everyone of the Men to Men Summit on April 26th in the Centre. Memo Addressing Governance from Chairman Scott Shook-Chairman Felt also addressed the governance memo that came from Chairman Scott Shook. The State Board of Community Colleges Board met on March 3, 2017. The State Board agreed to move forward with three (3) items requiring legislation; G.S.115D-13 trustee term limits, G.S. 115D-18 meeting frequency, and G.S. 115D-19, assumption of board of trustees’ duties. After hearing concerns and ideas expressed, Chairman Shook called a meeting of the State Board. The Board convened voted unanimously to remove G.S. 115D-13, which would affect trustee terms, from its list. As such, the Board moved forward with the remaining two (2) items. Senate Bill 420, reflecting these changes, was filed yesterday. A copy of the memo and bills was sent to everyone via e-mail last week. There were no questions. Results of the Trustee Self-Evaluation-Chairman Felt shared with everyone the results of trustee self-evaluation. Overall, the board had a good self-assessment. There lowest areas marked were trustees attending various events on campus, the board being knowledgeable about the history, values, strengths, and weaknesses. Also, markings were low in future planning and the board being informed of legislative and state policy that may impact the college. Chairman felt also shared comments in the evaluation from trustees. The areas that had the lowest marks were scheduled to be discussed at the Board retreat next month. (The full trustee self-evaluation will be attached to the agenda.) President’s Report 4 | Page President’s Comments and Report-Dr. Elam shared with the Board of Trustees his president’s report. During the report, he discussed the meetings and activities he had been involved in for the month. Some of the meetings he attended were highlighted in the report. On March 13th, Chairman Felt and Ronnie Keeter with NC DOT joined him at the Weldon Town Board of Commissioners regular meeting to give the Board an update on the access road. HCC also received a Certificate of Appreciation from the Town of Weldon for serving the town and community for 50 years. President Elam also informed the Board of Trustees that he attended the PRIDE Induction Ceremony. The PRIDE Program has 121 students. During the induction, 96 students received recognition and 33 members were inducted. Dr. Elam was the keynote speaker at the Roanoke Valley Adult Day Center Class of 2017 graduation. He also attended the graduation ceremony for EMT. The PTK induction was on March 7th. Twenty-three new members joined PTK and their membership totals were up to 69. The Leadership Institute was held on March 24th. Dr. Jimmie Williamson, President of the North Carolina Community College System and Elizabeth Grovenstein, Vice President and Chief Financial officer from the NC Community College System presented. Kennametal visited HCC on March 14th. They toured HCC’s facility and meet with faculty and students. President Elam did inform the board of the final enrollment count for the spring semester.