Request for Proposal (RFP) For Impact Assessment Study of Direct Reform Assistance (DRA) Provided to Khadi Institutions (KIs) and Scope of Further Assistance to Other Non-DRA KIs Tender Number: RID/KRDP/Assessment/DRA/2021 Date: 09.06.2021 Issued By: Dy. Director I/c. (RID) Khadi & Village Industries Commission, (Ministry of MSME, Govt. of India) 3, Irla Road, Vile Parle (W), Mumbai – 400056 Maharashtra, India Email: [email protected] Website: www.kvic.org.in Tel No: 022-26714320 Table of Contents Disclaimer ............................................................................................................................................................. 4 SECTION-1: Letter of Invitation ............................................................................................................................. 5 PART-1: Invitation to Bid ................................................................................................................................... 5 SECTION-2: Instructions to Bidders and Data Sheet ............................................................................................. 7 PART-2: Data Sheet and Introduction ............................................................................................................... 7 2.1 Key Events and Date ......................................................................................................................... 7 2.2 Other Important Information Related to Bid .................................................................................... 7 2.3 About KVIC ........................................................................................................................................ 8 2.4 Assignment Background ................................................................................................................... 8 SECTION-3: Terms of Reference ......................................................................................................................... 10 PART-3: Scope of Work ................................................................................................................................... 10 3.1 About - Khadi and Reform Development Program (KRDP) ............................................................... 10 3.2 Objective of the Assignment ........................................................................................................... 11 3.3 Scope of the Study .......................................................................................................................... 12 PART-4: Purpose and Scope of Services of the Impact Assessment study ..................................................... 14 4.1 Roles and responsibilities................................................................................................................ 14 4.2 Field Study - Data Collection, compilation and Analysis ................................................................. 14 4.3 Key Deliverables: ............................................................................................................................. 15 PART-5: Instruction to Bidder ......................................................................................................................... 16 5.1 Cost of RFP ...................................................................................................................................... 16 5.2 Transfer of RFP ................................................................................................................................ 16 5.3 Eligible Bidders ................................................................................................................................ 16 5.4 Consortium and Joint Ventures ...................................................................................................... 16 5.5 Completeness of Response ............................................................................................................. 16 5.6 Proposal Preparation Costs ............................................................................................................. 17 5.7 Bidder Inquiries ............................................................................................................................... 17 5.8 Amendment of RFP Document ....................................................................................................... 17 5.9 Supplemental Information to the RFP ............................................................................................ 17 5.10 KVIC’s right to terminate the process ............................................................................................. 17 5.11 Earnest Money Deposit (EMD) ....................................................................................................... 17 5.12 Performance Bank Guarantee (PBG) .............................................................................................. 17 5.13 Authentication of Bid ...................................................................................................................... 18 5.14 Language of Bids ............................................................................................................................. 18 5.15 Data/ Documents Prepared by the Successful Bidder to be the Property of the KVIC .................. 18 5.16 Bid Submission Format ................................................................................................................... 18 5.17 Submission of Bids .......................................................................................................................... 18 5.18 Late Bids and Bid Validity Period .................................................................................................... 20 5.19 Submission and Receipt of Proposals ............................................................................................. 20 5.20 Bid Opening ..................................................................................................................................... 20 5.21 Bid Evaluation ................................................................................................................................. 21 5.22 Clarifications on Bids ....................................................................................................................... 21 5.23 Bid Evaluation ................................................................................................................................. 22 5.24 Award Criteria ................................................................................................................................. 22 5.25 Signing of Contract .......................................................................................................................... 22 PART-6: Deliverables and Payment Terms ...................................................................................................... 22 6.1 Deliverables and Project Timeline .................................................................................................. 22 6.2 Payment Terms ............................................................................................................................... 23 6.3 Dispute Resolution .......................................................................................................................... 23 6.4 Consequences of Default ................................................................................................................ 23 SECTION-4: List ofAnnexures .............................................................................................................................. 25 Annexure-I: Agreement for conducting Impact Assessment study of KRDP .................................................. 26 Annexure- I A: Agency’s personnel to perform the assignment ..................................................................... 31 Annexure- I B: Agency’s reporting obligations ............................................................................................... 32 Annexure- II: Bid Data Sheet ........................................................................................................................... 33 Annexure- III: Zone-wise States categorized by KVIC ..................................................................................... 34 Annexure - V: Template for evaluation of central sector scheme .................................................................. 35 SECTION-5: Bidding Forms (Annexure IV) ........................................................................................................... 36 Form 1 - Cover Letter Format ......................................................................................................................... 37 Form 2 – Pre-Bid Queries Format ................................................................................................................... 39 Form 3 Bid Security Declaration Form ............................................................................................................ 40 Form 4 - Team Deployment Structure ............................................................................................................ 41 Form 5: Financial Proposal Format ................................................................................................................. 42 Form 6: Performance Security (Performance Bank Guarantee)