GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, MARCH 4, 2019 AT 7:00 P.M. IN THE COUNCIL CHAMBERS 1. Roll Call 2. Perfecting And Approval Of Agenda 2.A. Perfecting And Approval Of Agenda Documents: 2 - 03.04.19 - AGENDA - COUNCIL.PDF 3. Consent Agenda 3.A. Consent Agenda Documents: 3 - CONSENT AGENDA -.PDF 4. Meeting Minutes/Communications 4.A. Meeting Minutes And Communications Documents: 4 - MEETINGS MINUTES AND COMMUNICATIONS.PDF 5. Public Hearing 5.A. Public Hearing Documents: FY20CITYBUDGET.PDF 6. Committee Business 6.A. Report From The Finance Committee 6.A.1. Report From The Finance Committee Documents: 6A - FINANCE COMMITTEE AGENDA AND SUPP DOCS-.PDF 6.B. Report From Public Safety Committee 6.B.1. Report From The Public Safety Committee Documents: 6B - PUBLIC SAFETY COMMITTEE AGENDA AND SUPP DOCS.PDF 6.C. Report From Planning Committee 6.C.1. Report From The Planning Committee Documents: 6C - PLANNING COMMITTEE AGENDA AND SUPP DOCS.PDF 6.D. Report From Public Works And Grounds Committee 6.D.1. Report From The Public Works And Grounds Committee Documents: 6D - PWG COMM AGENDA AND SUPP DOCS.PDF 7. Inquiries 8. Adjournment GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, MARCH 4, 2019 AT 7:00 P.M. IN THE COUNCIL CHAMBERS 1. Roll Call 2. Perfecting And Approval Of Agenda 2.A. Perfecting And Approval Of Agenda Documents: 2 - 03.04.19 - AGENDA - COUNCIL.PDF 3. Consent Agenda 3.A. Consent Agenda Documents: 3 - CONSENT AGENDA -.PDF 4. Meeting Minutes/Communications 4.A. Meeting Minutes And Communications Documents: 4 - MEETINGS MINUTES AND COMMUNICATIONS.PDF 5. Public Hearing 5.A. Public Hearing Documents: FY20CITYBUDGET.PDF 6. Committee Business 6.A. Report From The Finance Committee 6.A.1. Report From The Finance Committee Documents: 6A - FINANCE COMMITTEE AGENDA AND SUPP DOCS-.PDF 6.B. Report From Public Safety Committee 6.B.1. Report From The Public Safety Committee Documents: 6B - PUBLIC SAFETY COMMITTEE AGENDA AND SUPP DOCS.PDF 6.C. Report From Planning Committee 6.C.1. Report From The Planning Committee Documents: 6C - PLANNING COMMITTEE AGENDA AND SUPP DOCS.PDF 6.D. Report From Public Works And Grounds Committee 6.D.1. Report From The Public Works And Grounds Committee Documents: 6D - PWG COMM AGENDA AND SUPP DOCS.PDF 7. Inquiries 8. Adjournment GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, MARCH 4, 2019 AT 7:00 P.M. IN THE COUNCIL CHAMBERS TENTATIVE AGENDA 1) Call to Order: 2) Perfecting and Approval of Agenda: 3) Consent Agenda: 1. Previous minutes as drafted from the Monday, February 18, 2019 Regular Session. 2. Approve city claims and payroll claims from February 5, 2019 through and including March 4, 2019. 3. Approve Mayor and Council reappointments: 1. Human Rights Commission (3 yr) 1) Tim Hammond 2. Low Rent Housing Authority (term 2 yr) 1) Melissa Ford 2) Russ Behrens 3) Gary Glandon 3. Veterans Memorial Commission (term 3 yr) 1) Leo Lease 4. Approve Liquor Licenses: 1. Grinnell College renewal – 933 13th Avenue 5. Approve Keagan Richmond as Wastewater Apprentice at $21.19 effective February 19, 2019. 6. Review Campbell Fund requests. *All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion. 4) Meeting Minutes and Communications: a) Finance Committee minutes: February 18, 2019. b) Public Safety Committee minutes: February 18, 2019. c) Planning Committee minutes: February 18, 2019. d) Public Works & Grounds Committee minutes: February 18, 2019. e) January 2019 Veterans Memorial Building Campaign. f) January 2019 Central Park Campaign. g) January 2019 Skate Park Campaign. 5) Public Hearing: a) Regarding Budget Estimate for FY 20 (See Resolution No. 2019-20). 6) Committee Business: A. Report from the Finance Committee 1. Consider resolution adopting the final budget for the fiscal year ending June 30, 2020 (See Resolution No. 2019-20). 1 2. Consider approval of RDG Planning and Design as the architect for CDBG Façade Project No. 2. 3. Consider resolution adopting the amended Personnel Policy Manual (Resolution No. 2019-21). 4. Consider approval of 2019 Iowa Campus Compact Summer AmeriCorps Program on behalf of the Drake Community Library. B. Report from the Public Safety Committee 1. Update on EMS. C. Report from the Planning Committee 1. Consider approval of resolution awarding the contract for the Skate Park Project (See Resolution No. 2019-22) 2. Discussion on 1405 West St property. D. Report from the Public Works and Grounds Committee 1. Consider resolution authorizing payment of contractor’s pay request No. 13 in the amount of $88,293.00 to WRH, Inc. of Amana, Iowa for the Wastewater Treatment Facility Improvements (See Resolution No. 2019-23). 7) Inquiries: 8) Adjourn 2 GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, FEBRUARY 18, 2019 IN THE 2ND FLOOR COUNCIL CHAMBERS OF THE CITY HALL MINUTES 1) Mayor Agnew called the meeting to order at 7:00 p.m. in the council chambers with all the council members in attendance. 2) White made the motion, second by Hueftle-Worley to approve the agenda. AYES: 6-0. Motion carried. 3) Hueftle-Worley made the motion, second by White to approve the consent agenda as follows: 1. Previous minutes as drafted from the Monday, February 4, 2019 Regular Session. 2. Approve EJ Rolfes as a new member of Grinnell Volunteer Fire Department. 3. Review Campbell Fund requests. AYES: 6-0. Motion carried. 4) The council acknowledged receipt of the previous meeting minutes and communications as follows: a) Finance Committee minutes: February 4, 2019. b) Public Safety Committee minutes: February 4, 2019. c) Planning Committee minutes: February 4, 2019. d) Public Works & Grounds Committee minutes: February 4, 2019. e) January 2019 Treasurer’s Report. f) January 2019 Monthly Police Report. g) January 2019 Monthly Building and Planning Building Permit Report. h) 2018 Annual Building Permit Report. 5) Public Hearing: a) The Mayor announced that this was the time and place for the public hearing and meeting regarding Skatepark Project. The Mayor then asked the Clerk whether any written objections had been filed by any city resident or property owner to the proposal. The Clerk advised the Mayor and the City Council that no written objections had been filed. The Mayor then called for oral objections to the proposal and none were made. Hueftle-Worley made the motion, second by White to close the public hearing. AYES: 6-0. Motion carried. 6) Committee Business: A. Report from the Finance Committee 1. Wray made the motion, second by White to approve Resolution No. 2019-13 - Resolution authorizing Mayor and City Clerk to sign lease agreement for Ahrens Soccer Facility and Concession Stand in the amount of $2,686. AYES: 6-0. Motion carried. 2. Wray made the motion, second by Hansen to approve Resolution No. 2019-14 - Resolution authorizing Mayor and City Clerk to sign lease agreement for Grinnell Athletic and Recreation Center in the amount of $42,048. AYES: 6-0. Motion carried. 3. Wray made the motion, second by White to approve Resolution No. 2019-15 - Resolution authorizing Mayor and City Clerk to sign lease agreement for Ahrens Family Center in the amount of $5,218. AYES: 6-0. Motion carried. 4. Wray made the motion, second by Hansen to approve Resolution No. 2019-16 - Resolution approving recreational license agreement for use of the Charles Bear ’39 Recreation and Athletic Center. AYES: 6-0. Motion carried. 5. Wray made the motion, second by White to approve Resolution No. 2019-17 - Resolution authorizing a sub-lease agreement between the city of Grinnell and Mid-Iowa Futbol, Inc. for the Ahrens Soccer Facility and authorizing the Mayor and City Clerk to sign the same. AYES: 6- 0. Motion carried. 6. Wray made the motion, second by Hansen to approve Access Systems contract for copier lease for Drake Community Library. AYES: 6-0. Motion carried. 7. Wray made the motion, second by White to approve Resolution No. 2019-18 - Resolution setting the public hearing on the budget estimate for FY20 beginning July 1, 2019 and ending June 30, 2020. AYES: 6- 0. Motion carried. 8. Wray made the motion, second by Hansen to approve employee group insurance renewal for FY20 as presented by Bernie Lowe and Associates, Inc. AYES: 6-0. Motion carried. B. Report from the Public Safety Committee 1. The agreement with Poweshiek County and Poweshiek County Attorney for prosecution of municipal infractions was reviewed. No action was taken. 2. The draft EMS agreement with CARE Ambulance Service was reviewed. No action was taken. C. Report from the Planning Committee 1. An update was provided on Veterans Memorial Building and community listening sessions. No action needed. 2. An Update was provided on efforts to rental inspection program implementation. No action needed. D. Report from the Public Works and Grounds Committee 1. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2019-19 - Resolution approving contract change order No. 2 in the amount of $26,210.56 for an increase to the contract with WRH, Inc. of Amana, Iowa for the Wastewater Treatment Facility Improvements. AYES: 6-0. Motion carried. 2. The Skate Park Project bid was reviewed. It was recommended that the bid not be accepted. No formal action was taken. 3. Hueftle-Worley made the motion, second by Bly to authorize City Clerk to publish notice to bidders for the CBD Maintenance Project 2019. AYES: 6-0. Motion carried. 4. Hueftle-Worley made the motion, second by Wray to approve Waste Water Operator job notice. AYES: 6-0. Motion carried. 5.