JUDICIALRFP Title: COUNCILEvent Management OF CALIFORNIA, Solution for Judicial Resources & Technical Assistance Attorneys RFPSTANDARD No.: CFCC-14-01-RB AGREEMENT COVERSHEET ATTACHMENT 2 AGREEMENT NUMBER CONTRACT TERMS AND CONDITIONS TBD FEDERAL EMPLOYER ID TBD 1. In this agreement (the “Agreement”), the term “Contractor” refers to TBD, and the term “Judicial Council” refers to the Judicial Council of California. 2. This Agreement becomes effective as of TBD (the “Effective Date”) and expires on TBD. 3. The title of this Agreement is: TBD. The title listed above is for administrative reference only and does not define, limit, or construe the scope or extent of the Agreement. 4. The maximum amount that the Judicial Council may pay Contractor under this Agreement is $TBD. 5. The parties agree to the terms and conditions of this Agreement and acknowledge that this Agreement (made up of this coversheet, the following exhibits, and any attachments) contains the parties’ entire understanding related to the subject matter of this Agreement. Any conflict among or between the documents making up this Agreement will be resolved in accordance with the following order of precedence (in descending order of precedence). Exhibit A – General Terms and Conditions Exhibit B – Pricing and Payment Exhibit C – Statement of Work Exhibit D – Licensed Software Exhibit E – Maintenance and Support Services Exhibit F – Service Level Requirements Exhibit G – Remote Hosting Requirements Exhibit H – Business and Functional Requirements Exhibit I – Legacy Variables Exhibit J – Testing Requirements Exhibit K - Configuration Requirements Exhibit L – Acceptance and Sign off Form Exhibit M – DVBE Post Contract Certification Form Exhibit N – Small Business Post Contract Form JUDICIAL COUNCIL’S SIGNATURE CONTRACTOR’S SIGNATURE CONTRACTOR’S NAME (if Contractor is not an individual person, state whether Judicial Council of California Contractor is a corporation, partnership, etc.) TBD BY (Authorized Signature) BY (Authorized Signature) PRINTED NAME AND TITLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING Stephen Saddler, Manager, Business Services DATE EXECUTED DATE EXECUTED Page 1 of 1 ADDRESS ADDRESS Attn: Finance, Business Services Unit Attn: TBD 455 Golden Gate Avenue San Francisco, CA 94102 Page 2 of 1 RFP Title: Event Management Solution for Judicial Resources & Technical Assistance Attorneys RFP No.: CFCC-14-01-RB ATTACHMENT 2 CONTRACT TERMS AND CONDITIONS TABLE OF CONTENTS EXHIBIT A, GENERAL TERMS AND CONDITIONS ......................................................................... 1 Definitions .......................................................................................................................................... 1 Services And Software ....................................................................................................................... 6 Judicial Council's Obligation Subject to Availability of Funds ......................................................... 6 Stop Work Orders .............................................................................................................................. 7 Changes and Amendments. ................................................................................................................ 8 Third Party or Judicial Council Services. .......................................................................................... 8 Data and Security. .............................................................................................................................. 8 Project Staff. ....................................................................................................................................... 9 Conduct of Project Staff. .................................................................................................................. 10 Licenses and Approvals. .................................................................................................................. 11 Progress Reports. ............................................................................................................................. 11 Delivery, Acceptance, And Payment ............................................................................................... 11 Representations and Warranties. ...................................................................................................... 12 Intellectual Property ......................................................................................................................... 15 Confidentiality ................................................................................................................................. 16 Indemnification ................................................................................................................................ 17 Insurance Requirements ................................................................................................................... 18 Term And Termination .................................................................................................................... 19 Rights and Remedies of the Judicial Council. ................................................................................. 20 Termination Assistance. ................................................................................................................... 21 Survival ............................................................................................................................................ 21 Special Provisions ............................................................................................................................ 21 Disabled Veteran Business Enterprise (“DVBE”) ........................................................................... 23 Small Business Preference Contract Clause .................................................................................... 24 General ............................................................................................................................................. 24 EXHIBIT B, PRICING AND PAYMENT ................................................................................................. 1 Fees .................................................................................................................................................... 1 Compensation For Contract Work ..................................................................................................... 1 Compensation For Allowable Expenses ............................................................................................ 2 Direct Expenses .................................................................................................................................. 3 Required Certification ........................................................................................................................ 3 Taxes .................................................................................................................................................. 3 Method of Payment ............................................................................................................................ 3 Disallowance ...................................................................................................................................... 4 Payment Does Not Imply Acceptance of Work ................................................................................. 4 Final Invoicing ................................................................................................................................... 5 Page i RFP Title: Event Management Solution for Judicial Resources & Technical Assistance Attorneys RFP No.: CFCC-14-01-RB ATTACHMENT 2 CONTRACT TERMS AND CONDITIONS EXHIBIT C, STATEMENT OF WORK ................................................................................................... 1 Description Of Services And Deliverables .......................................................................................... 1 Schedule, Deliverables And Date(S) Of Delivery ............................................................................. 1 Contractor’s Responsibilities ............................................................................................................. 1 Contractor Personnel .......................................................................................................................... 2 Supplemental Provisions .................................................................................................................... 2 EXHIBIT D, LICENSED SOFTWARE .................................................................................................... 1 Description Of The Licensed Software .............................................................................................. 1 Specifications Of Software ................................................................................................................ 1 Escrow ................................................................................................................................................ 1 EXHIBIT E, MAINTENANCE AND SUPPORT SERVICES ................................................................ 1 Definitions .......................................................................................................................................... 1 Maintenance ......................................................................................................................................