Kansas Turnpike Authority (KTA) ROADSIDE TOLL COLLECTION SYSTEM REQUEST FOR PROPOSALS Updated through Addendum 3 (April 29, 2021) Mandatory Pre-Proposal Scope of Services Meeting April 1, 2021 2:00 p.m. to 4:00 p.m. CST Virtual Meeting Link to be provided Proposal Due Date May 21, 2021 4:00 p.m. CST Physical Delivery Address: Shauna Guyle Procurement Coordinator Kansas Turnpike Authority 9401 E. Kellogg Avenue Wichita, KS 67207 313-682-4537 x 2301 Addendum Revisions Table Description Date Addendum 1 April 9, 2021 Addendum 2 April 21, 2021 Addendum 3 April 29, 2021 Roadside Toll Collection System RFP ROADSIDE TOLL COLLECTION SYSTEM RFP TABLE OF CONTENTS SECTION I ADMINISTRATIVE SECTION II DEFINED TERMS AND ACRONYMS SECTION III SCOPE OF WORK AND REQUIREMENTS SECTION IV PROPOSAL CONTENTS SECTION V TERMS AND CONDITIONS ATTACHMENTS Attachment 1 – Future Project Transactions Attachment 2 – KTA Existing ORT Gantry Final Design Plans Attachment 3 – KTA Cashless Tolling – Construction Package 1 – 90% Design Typical Drawings Attachment 4 – ORT Gantry Shop Drawings Attachment 5 – Frequency Assessment Attachment 6 – KTA Information Security Overview Attachment 7 – Kansas License Plate Guide Attachment 8 – Implementation Responsibility Matrix Attachment 9 – Special Instructions – Traffic Control Restrictions Attachment 10 – KTA Network Topology Attachment 11 – Maintenance Responsibility Matrix Attachment 12 – KTA COVID-19 Vendor Information Attachment 13 – NIOP ICD - Appendix C Attachment 14 – Preliminary Point-of-Presence Equipment Building Drawings EXHIBITS Exhibit A Project Implementation Schedule Exhibit B Payment Schedule Exhibit C Price Proposal Instructions Exhibit D Forms Kansas Turnpike Authority (KTA) March 18, 2021 Roadside Toll Collection System RFP D-1 Proposal Cover Sheet D-2 List of Subcontractors D-3 Recent Client List D-4 Reference Forms Part 1 D-5 Reference Forms Part 2 D-6 Requirements Conformance Matrix D-7 Price Proposal Form D-8 Proposer Questions Form D-9 Surety Commitment Letter D-10 Acknowledgment of Receipt of Addenda APPENDICES Appendix A Kansas Turnpike Authority (KTA) Procurement Policy Appendix B Kansas Department of Revenue (KDOR) Sales & Use Tax Exemption Certificate Kansas Turnpike Authority (KTA) March 18, 2021 Roadside Toll Collection System RFP Section 1 - Administrative Section I Administrative Kansas Turnpike Authority (KTA) March 18, 2021 Section I Roadside Toll Collection System RFP Section 1 - Administrative TABLE OF CONTENTS 1. Notice of Request for Proposals ............................................................................... 1 1.1. Background and Purpose ......................................................................................... 1 1.2. RTCS Scope of Services ........................................................................................... 2 1.3. Contact Person ........................................................................................................ 4 1.4. Information Posting ................................................................................................. 4 2. General Information for Proposers ........................................................................... 5 2.1. Schedule ................................................................................................................... 5 2.2. Policy Statement...................................................................................................... 5 2.3. RFP Inquiries and Notices........................................................................................ 6 2.4. Non-Solicitation Provision ....................................................................................... 6 2.5. Cost Incurred Responsibility .................................................................................... 6 2.6. Right to Reject ......................................................................................................... 6 2.7. Responsiveness of Proposals .................................................................................... 6 2.8. Right to Cancel ........................................................................................................ 6 2.9. Right to Amend and Addenda ................................................................................. 6 2.10. Written Clarifications .............................................................................................. 7 2.11. Oral or Referenced Explanations ............................................................................. 7 2.12 Oral Presentations and Interviews........................................................................... 7 2.13. Proposal Submittal Deadline ................................................................................... 7 2.14. Submittal Responsibility .......................................................................................... 7 2.15. Waivers .................................................................................................................... 7 2.16. Materials Submitted Become KTA Property .......................................................... 8 2.17. Modification or Withdrawal of Proposals ................................................................ 8 2.18. Contractual Obligations........................................................................................... 8 2.19. Proposer’s Bid .......................................................................................................... 8 2.20. Registration to Conduct Business in Kansas ............................................................ 8 3. Proposal Evaluation ...................................................................................................... 9 3.1. Pass / Fail Screening ................................................................................................. 9 3.2. Technical Proposal Evaluation ................................................................................. 9 3.3. Price Proposal Evaluation ...................................................................................... 10 3.4. Consolidated Technical and Price Evaluations ...................................................... 10 Kansas Turnpike Authority (KTA) March 18, 2021 Section I, Page i of ii Roadside Toll Collection System RFP Section 1 - Administrative 3.5 Negotiations and Best and Final Offers (BAFOs) .................................................. 11 4. Award and Execution of Contract...........................................................................12 4.1. Notification of Award ............................................................................................ 12 4.2 Bonding Requirements........................................................................................... 12 4.3 Insurance Requirements ........................................................................................ 13 5. Protest Procedure ......................................................................................................16 FIGURES AND TABLES FIGURE 1: PROJECT LIMITS ………………............................................................................................ 3 TABLE I-1: PROCUREMENT SCHEDULE .............................................................................................. 7 TABLE I-2: PROPOSAL ELEMENTS AND MAXIMUM POSSIBLE POINTS BREAKDOWN....14 Kansas Turnpike Authority (KTA) March 18, 2021 Section I, Page ii of ii Roadside Toll Collection System RFP Section I - Administrative 1. Notice of Request for Proposals TITLE: Roadside Toll Collection System Request for Proposals ISSUING DATE: March 18, 2021 ISSUING AGENCY: Kansas Turnpike Authority CONTACT PERSON: Shauna Guyle, Procurement Coordinator 1.1. Background and Purpose The Kansas Turnpike Authority (KTA) provides 236 miles of high-quality Kansas transportation from the Kansas-Oklahoma border to Kansas City, Kansas. The KTA does not receive state or federal tax funds but instead relies on tolls to maintain and improve the facility. As a user-fee supported roadway, it is crucial to KTA’s operations that payment be received in a timely manner. In FY20, approximately 35 million travelers used the Turnpike. Today, nearly 63% of transactions are made through the K-TAG electronic toll collection program. Another 2-3% of transactions are billed as video-enforced transactions when a valid compatible transponder is not detected in an electronic-only lane. KTA is requesting written Technical and Price Proposals from qualified Proposing contractors (“Proposers”) interested in providing a Cashless Tolling Roadside Toll Collection System (RTCS), and associated Maintenance for the Kansas Turnpike. The Project will allow for Transponder and image-based transactions and will integrate into the existing KTA Customer Service Center (CSC) Back Office System (BOS). KTA staff and consultants provide management oversight for the existing Kansas Turnpike and for future KTA projects from three main facilities: The KTA Headquarters, the CSC, and the Incident Management Center (IMC). KTA Headquarters The headquarters for the KTA staff are in the KTA Headquarters located at 9401 E. Kellogg Dr., Wichita, KS 67207. Customer Service Center (CSC) Operations Current CSC Back Office and Operations are conducted at the KTA CSC, located 9401 E. Kellogg Dr., Wichita, KS 67207. The function of the Customer Service Center (CSC) is to provide customer-facing activities such as account management services and customer call and walk-in services.