Inception Report CrossRoads Secretariat Inception Report – Volume 2 Creating Opportunities for Sustainable Spending on Roads in Uganda CrossRoads Secretariat June 2011 Inception Report CrossRoads Secretariat Table of Contents Volume 1 Executive Summary 1. INTRODUCTION Purpose of the Report Programme Objectives 2. APPROACH TO CROSSROADS Application of the Market Systems Approach Logical Framework 3. MOBILISATION Logistics Roads Industry Council 4. COMMUNICATIONS AND VISIBILTY STRATEGY 5. FINANCE 6. MICROFINANCE 7. ROAD PRICE INDEX 8. PLANT AND EQUIPMENT 9. PROCUREMENT 10. TRAINING 11. PROGRAMMES AND BUDGETS Work Plans Budget Annex A – Programme Logframe CrossRoads Inception Report, Vol 2, 30 June.doc Page 1 Inception Report CrossRoads Secretariat Volume 2 ANNEXURES Annex B - Communications and Visibility Strategy Report Annex C - Finance Report Annex D - Microfinance Report Annex E - Road Price Index Report Annex F – Plant and Equipment Report Annex G - Preliminary Review of PPDA’S Standard Procurement and Disposal Documents used by UNRA Annex H - Terms of Reference for Consultancy Services for Independent Parallel Evaluation of Bids and Review of UNRA’s Procurement Procedures. Annex I - Training Report CrossRoads Inception Report, Vol 2, 30 June.doc Page 2 Inception Report CrossRoads Secretariat Abbreviations AfDB African Development Bank BTVET Business, Technical, Vocational Educational and Training CD Capacity Development CEO Chief Executive Office CGF Construction Guarantee Fund DFID Department for International Development (Uganda) DP Development Partners DIT Directorate of Industry Training DUCAR District, Urban & Community Access Roads EAC East African Community ERB Engineers Registration Board EU European Union FAQs Frequently Asked Questions FY Financial Year HRO Human Resource Development HRM Human Resource Management IOV Inspectorate of Vehicles (Police) GoU Government of Uganda MDA Ministry, Departments and Agencies MELTC Mount Elgon Labour Based Training Centre M&E Monitoring & Evaluation MFC Micro-Finance Support Centre MoFPED Ministry of Finance, Planning & Economic Development MoWT Ministry of Works & Transport MSME Micro-Small and Medium Enterprise NCI / NCIP National Construction Industry Policy CrossRoads Inception Report, Vol 2, 30 June.doc Page 3 Inception Report CrossRoads Secretariat NRSA National Road Safety Agency PPDA Public Procurement and Disposals Act (and Authority) PPP Public- Private Partnership PR Public Relations RFB Road Fund Board RIC Roads Industry Council TA Technical Assistance ToR Terms of Reference TSDP Transport Sector Development Project UACE Uganda Association of Consulting Engineers UGAPRIVI Uganda Association of Private Vocational Institutions UCICO Uganda Construction Industry Council UGX Uganda Shillings UIPE Uganda Institution of Professional Engineers UIPP Uganda Institute of Physical Planners UNABCEC Uganda National Association of Building & Civil Engineering Contractors UNRA Uganda National Roads Authority URA Uganda Revenue Authority URF Uganda Road Fund UVQR Uganda Vocational Training Framework WB World Bank CrossRoads Inception Report, Vol 2, 30 June.doc Page 4 Inception Report CrossRoads Secretariat APPENDIX B COMMUNICATIONS AND VISIBILITY STRATEGY REPORT CrossRoads Inception Report, Vol 2, 30 June.doc Page 5 Inception Report CrossRoads Secretariat Communication and Visibility Strategy Report Creating Opportunities for Sustainable Spending on Roads in Uganda Communications and Public Relations Specialist June 2011 CrossRoads Inception Report, Vol 2, 30 June.doc Page 6 Inception Report CrossRoads Secretariat CONTENTS Introduction to Cross Roads ..................................................................... 8 1 Why communicate? .............................................................................. 10 2 Target Audiences .................................................................................. 11 3 Strategic Communication Approach ..................................................... 12 4 Communication Instruments ................................................................. 12 5 Communication Grid ............................................................................. 15 5.1 Key Messages ............................................................................... 15 5.2 Channels and Target Audience .................................................... 18 6 Work Plan and Budgets ....................................................................... 20 7 Implementation ..................................................................................... 20 8 Monitoring and Evaluation ................................................................... 21 9 Risk Identification and Mitigation .......................................................... 25 Annex 1: Tentative Workplan ................................................................... 26 CrossRoads Inception Report, Vol 2, 30 June.doc Page 7 Inception Report CrossRoads Secretariat Introduction to Cross Roads Uganda has one of the highest costs of transport and road construction on the continent. The policy environment has to mature, even though the establishment of public institutions like UNRA and URF indicate progress unfolding. Yet, institutional rules and procedures lack transparency, accountability and speed, and rather increase the costs and risk of building roads. Demand for professionalisation and increase of competition in the local road construction sector is high. Consequently, the Cabinet of Uganda approved the Policy for Development and Strengthening the National Construction Industry (NCI) in January 2010. The Policy aims to create an effective institutional framework to address the current weaknesses in the construction industry. It is within this framework, the Project ‘Creating Opportunities for Sustainable Spending on Roads’ - Cross Roads will be implemented. CrossRoads is a four year project with a budget of GBP 17.95 million (GBP 15.2 million from DFID, GBP 3 million from EC). The programme is co-funded by EU and World Bank.1 Under CrossRoads, a Roads Industry Council (RIC) will be created. A Secretariat (WSP and Practical Action) will manage RIC’s day-to-day business. Based on an iterative co-operation process with the relevant sector stakeholders the Development Partners will propose the assignment of the RIC members.2 Overall goal of CrossRoads is to improve the quality of the road network. Purpose of CrossRoads is to improve the effectiveness of GoU expenditure on roads. The project is built upon two outputs. Their rationales will guide all project communication. Output 1: Public institutions better able to manage the road network, through better planning, regulation and promotion of road safety. Output 1 addresses the demand side of the road sector, namely MoWT, UNRA, URF, etc. The component contributes to the institutional capacity building of TSDP (Transport Sector Development Programme)3 of World Bank. World Bank is generally 1 EU co-funding is based on EU Support to the Uganda Road Construction Industry, co-funding of the World Bank on the Transport Sector Development Programme. 2 Similarly, the NCI Policy earmarks to establish a Uganda Construction Industry Commission (UCICO). UCICO is to facilitate the development of the entire construction industry. RIC however exclusively focuses on the road construction sector, and will be established in June 2011. RIC can therefore become the first mover, allowing UCICO to profit from the lessons learned and from the project set-up established. The integration of RIC into UCICO may become an option at a later stage. 3 TSDP assists MoWT in establishing semi-autonomous authorities to enhance service delivery. Authorities to be supported will be National Road Safety Agency, Multi-Sectoral Transport Regulatory CrossRoads Inception Report, Vol 2, 30 June.doc Page 8 Inception Report CrossRoads Secretariat responsible and accountable for this contribution, apart from direct interventions of CrossRoads. Moreover, the component aims at capacity building and organisational strengthening at UNRA and other public institutions such as PPDA. Activities are centred on planning, procurement, materials and supervision. Intervention rationale: Transparency in procurement, better validation of track records and enterprise capabilities will pave the way for more feasible and sustainable road construction works. The acceleration of tender award processes minimises perceptions and opportunities for corruption. Innovative contracting as for example the combined procurement of road design and construction allows for reducing the risks of road construction. Other contracting methods allow for reducing both, construction costs and risk, and will be assessed. Innovative incentives, for example a partial tax exemption for suppliers, could allow and motivate smaller players to enter the market. Research on and development of innovative technologies, mostly in surfacing, can also contribute to cost reductions. Examples are the recycling of old pavement, the effective use of lime (stabilisation) or waste materials to bring down maintenance costs. Under the project, public bodies with respective projects at hand will be invited to apply to the Secretariat for financial and technical assistance. The Secretariat will need to work actively with public institutions and RIC to support the generation of strong proposals. The Secretariat will carry out due diligence and send the request to RIC for approval. The public bodies will need to report