Shire of Dalwallinu Register of Policies This page has been left blank intentionally Shire of Dalwallinu – Register of Policies DOCUMENT CONTROL Approved by Version Next Review Date Name Title/Resolution 1 Council M8814 – Annual Review 18 March 2018 April 2017 2 Council M9129 – Annual Review 27 March 2019 March 2018 3 Council M9342 – Annual Review 26 March 2020 March 2019 4 Council M9556 – Annual Review 26 March 2021 April 2020 5 Council M9688 – Annual Review – March 2022 23 March 2021 AMENDMENTS Document Date of Amendment Amendment details Version 1 27 June 2017 Addition of Policy 3.9 – Overdue Rates and Charges Collection (M8841) 1 27 June 2017 Addition of Policy 3.10 – Medical Centre – Private Billing (M8842) 1 27 June 2017 Addition of Policy 4.10 – Unfit for Work (M8846) 2 25 July 2017 Amendment of Policy 3.10 - Medical Centre – Private Billing (M8864) 3 22 August 2017 Addition of Policy 3.11 – Related Party Disclosures (M8891) 4 27 September 2017 Addition of Policy 3.12 – Purchasing Shire owned properties by staff members (M9007) 5 28 November2017 Addition of Policy 5.16 – Waste Management (M9054) 6 19 December 2017 Amendment of Policy 1.11 - Honorary Freeman of the Municipality 7 27 March 2018 Addition of Policy 3.13 – Debt Collection – Sundry debtors (M9129) 7 27 March 2018 Addition of Policy 4.11 – Staff Uniforms (M9129) 7 27 March 2018 Addition of Policy 5.17 – Infrastructure Bonds (M9129) 7 27 March 2018 Addition of Policy 7.13 – Social Media (M9129) 7 27 March 2018 Amendment of Policy 4.1 – Staff Housing Rental Subsidy (M9129) 8 26 June 2018 Addition of Policy 6.6 – Trading in Public Places (M9183) 9 28 August 2018 Amendment of Policy 4.10 – Drug & Alcohol (M9231) 9 28 August 2018 Addition of Policy 4.12 - Disciplinary Action (M9231) 9 28 August 2018 Addition of Policy 4.13 – Grievances, Investigations & Resolution (M9231) 10 18 December 2018 Addition of Policy 7.14 – 24/7 Gymnasium (M9297) 11 26 March 2019 Amendment of Policy 1.5 – Christmas/New Year Closure of Council Facilities (M9342) – Exclusion of Dalwallinu Medical Centre 11 26 March 2019 Amendment of Policy 1.6 – Members Travel Expenses (M9342) - Removed reference to the Committee meetings Shire of Dalwallinu – Register of Policies Document Date of Amendment Amendment details Version 11 26 March 2019 Amendment of Policy 2.4 – Community Grants Scheme(M9342) – Current policy expended on to explain eligible and ineligible projects and amendment made to remove “capital infrastructure”. 11 26 March 2019 Revocation of Policy 3.6 - Payment of Fees – Dalwallinu and Kalannie Caravan Parks (M9342) – Fees for Kalannie are honour system. 11 26 March 2019 Revocation of Policy 3.10 – Medical Centre Billing (M9342) – “No longer applicable.” 11 26 March 2019 Amendment of Policy 3.13 - Debt Collection – Sundry Debtors M9342) – “Removed reference to Medical centre.” 11 26 March 2019 Amendment of Policy 4.1 – Voluntary Service (M9342) – “Amended to clarify extent of volunteer service.” 11 26 March 2019 Amendment of Policy 4.3 - Staff Housing – Rental Subsidy (M9342) – “Amended to allow the Chief Executive Officer the right to terminate the eligibility for the rebate should the Shire property not be well maintained and to include ‘will be subject to six month rental inspections’.” 11 26 March 2019 Amendment of Policy 4.4 - Designated Senior Employee (M9342) – “Amended ‘Manager Regulation & Development Services’ to ‘Manager Planning & Development Services’.” 11 26 March 2019 Amendment of Policy 4.5 - Water Consumption for Council Staff Houses (M9342) – “Amended to allow the Chief Executive Officer to charge the tenant for water usage should the gardens not be maintained (lawns green and mowed, gardens weeded.)” 11 26 March 2019 Revocation of Policy 7.8 - Dalwallinu Caravan Park Overflow (M9342) – “No longer required” 11 25 June 2019 Amendment to Policy 3.2 Significant Accounting Policies 11 12 August 2019 Amendment to Policy 7.11 Risk Management Policy - updated Australian Standard. 12 24 September 2019 New Policy – 4.14 Secondary Employment 13 28 July 2020 Revocation of Policy - 6.3 Development of Moveable Buildings – Including Relocated Buildings (M9588) 13 28 July 2020 New Policy – 1.18 Elected Members Continuing Professional Development. 14 23 March 2021 Amendment to Policy 1.6 - Members Travel Expenses - to Reflect the Salaries and Allowances tribunal determination 14 23 March 2021 Policy 1.9 – Code of Conduct - Repealed and replaced by new Code of Conduct for Council Members (Adopted Feb 21 OCM) 14 23 March 2021 Amendment to Policy 1.14 – Occupational Health and Safety - Inclusion of wording relating to OSH Inductions for Contractors and Employees 14 23 March 2021 New Policy – 1.19 Appointing an Acting CEO as required under section 5.39C of the Local Government Act 1995 Shire of Dalwallinu – Register of Policies 14 23 March 2021 New Policy – 1.20 Complaints Management 14 23 March 2021 Amended 3.2 – Significant Accounting Policies - Removed reference to fair value revaluations for Plant and Equipment – no longer applicable 14 23 March 2021 Amended 3.14 – Financial Hardship – Amended as required for DWER Water License. Removed any reference to Covid-19 pandemic. 14 23 March 2021 Amended 4.15 – Employee Professional Development – to include a provision for when Officers stay at their own accommodation or with friends and family. Potentially a cost saving for Shire. 14 23 March 2021 Amended 7.14 – 24/7 Gymnasium – Amended to include different membership options to the gymnasium. Included a 6 and 3 month option. Plus the ability for the CEO to suspend memberships when members go on leave. 14 23 March 2021 New Policy – 7.15 –CCTV on Shire Facilities 14 23 March 2021 All references to Deputy Chief Executive Officer have been deleted from Policy. Shire of Dalwallinu – Register of Policies CONTENTS 1. Governance............................................................................................................................ 8 1.1 Policy Manual Amendments ....................................................................................... 1 1.2 Elected Members Fees & Allowances ......................................................................... 2 1.3 Council Committee Reception Area ............................................................................ 3 1.4 Administration Centre Opening Hours........................................................................ 4 1.5 Christmas/New Year Closure of Council Facilities ...................................................... 5 1.6 Members Travel Expenses .......................................................................................... 6 1.7 Elected Members Conference/Course Attendance and Partners Expenses .............. 7 1.8 Elected Members Accommodation/Meal Expenses ................................................... 8 1.9 REVOKED - Code of Conduct ....................................................................................... 9 1.10 Legal Representation Cost Indemnification .............................................................. 10 1.11 Honorary Freeman of the Municipality ..................................................................... 13 1.12 Use of Common Seal ................................................................................................. 16 1.13 Council Blazers .......................................................................................................... 17 1.14 Occupational Health and Safety ................................................................................ 18 1.15 Media and Communications ..................................................................................... 19 1.16 Gravel Quarry Pits ..................................................................................................... 20 1.17 Attendance at Events by Elected Members, Chief Executive Officer & Employees 21 1.18 Elected Members Continuing Professional Development ........................................ 26 1.19 Appointing an Acting Chief Executive Officer ........................................................... 29 1.20 Complaints Management .......................................................................................... 30 2. Community Support ............................................................................................................ 34 2.1 Charitable Works ....................................................................................................... 35 2.2 School Bus Subsidy – Swimming Lessons .................................................................. 36 2.3 Concessions – Hall Hire Charges – Not for profit groups .......................................... 37 2.4 Community Grants Scheme ...................................................................................... 38 2.5 Collocation of Sporting Clubs .................................................................................... 41 2.6 Business Investment.................................................................................................. 42 2.7 Harvest & Movement of Vehicles in Paddock Ban .................................................... 44 2.8 Pioneer’s and Past Resident’s Wall – Contents of Plaque ........................................ 45 Shire of Dalwallinu – Register of Policies 3. Finance ................................................................................................................................. 46 3.1 Self-Supporting Loans ..............................................................................................