MUSKEGON COUNTY BOARD OF COMMISSIONERS MUSKEGON COUNTY, MICHIGAN AGENDA TRANSPORTATION COMMITTEE Rillastine R. Wilkins, Chair July 9, 2020 – 3:30 p.m. Gary Foster, Vice-Chair Via Zoom Connect to Zoom from your computer, tablet or smartphone. To join the event Go to: https://healthwest.zoom.us/j/96799218708 Or join by phone: 1-312-626-6799 using Meeting ID: 967 9921 8708 1. Call to Order 2. Roll Call 3. Approval of Minutes of June 11, 2020 4. Informational Items Transit Operations Report – June 2020 5. Public Comment (on an agenda item) 6. Items for Consideration TR20/07-22 Transit Move to authorize the Purchasing Department to issue a Request for Bids for a five-year contract for the delivery of diesel fuel and unleaded fuel. TR20/07-23 Airport Move to approve an amendment to a lease agreement with Safelite AutoGlass to extend the current lease until July 31, 2021. TR20/07-24 Airport Move to authorize issuing a Request for Proposals for boiler replacement with funding provided by CARES Act grant funding. TR20/07-25 Airport Move to approve award of the sweeper acquisition portion of AIP grant 3-26-0071-4420 to Fredrickson Supply LLC in the amount of $224,900.50 and authorize the Chair to execute the contract. 7. Old Business 8. New Business PUBLIC COMMENT Persons may address the Commission during the time set aside for 9. Public Comment Public Comment or at any time by suspension of the rules. All persons must address the commission and state their name for the record. Comments shall be limited to two (2) minutes for each participant, 10. Final Board Comment unless time is extended prior to the public comment period by a vote of a majority of the commission. 11. Adjournment AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETINGS OF THE COUNTY BOARD OF COMMISSIONERS AND ANY OF ITS COMMITTEES OR SUB‐COMMITTEES The County of Muskegon will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered at the meeting, to individuals with disabilities who want to attend the meeting, upon twenty‐four hour notice to the County of Muskegon. Individuals with disabilities requiring auxiliary aids or services should contact the County of MuskegonPage 1 by writing or calling the following: Administration, 990 Terrace Street, Muskegon, MI, 49442 (231) 724‐6520. Muskegon County Transportation Committee Rillastine R. Wilkins, Chair Gary Foster, Vice-Chair MINUTES June 11, 2020 CALL TO ORDER The Transportation Committee meeting was called to order by Chair, Rillastine Wilkins, at 3:30 pm. ROLL CALL Present: Gary Foster, Marcia Hovey-Wright, Susie Hughes, Zach Lahring, Kenneth Mahoney, Charles Nash, Robert Scolnik, John Snider, Rillastine R. Wilkins Excused: None Also Present: Mark Eisenbarth, County Administrator APPROVAL OF MINUTES Moved by Commissioner Hovey-Wright, supported by Commissioner Foster, to approve the minutes of the May 14, 2020 meeting. Motion carried. Roll Call: Yes: Foster, Hovey-Wright, Hughes, Lahring, Mahoney, Nash, Scolnik, Snider, Wilkins No: None PUBLIC HEARING – MATS SERVICE CHANGE PROPOSAL Moved by Chair Hughes, supported by Commissioner Hovey-Wright, to open the public hearing. Motion carried. Voice Vote The following individuals spoke in opposition to the MATS Service Change Proposal: Tammie Bixler Smith Page 2 Transportation Committee June 11, 2020 Donna Iverson Sarah Place D.J. Canter Chris Pontiatowski Cindy Caris Jackline Knight Allison Tyler Brenda Moore It was moved by Commissioner Nash, supported by Commissioner Lahring, to close the public hearing. Motion carried. Voice Vote INFORMATIONAL ITEMS Moved by Commissioner Mahoney, supported by Commissioner Nash, to accept and place on file the Informational Items. Motion carried. Voice Vote PUBLIC COMMENT (on an agenda item) Kip Smith supported Item TR20/06-20 ITEMS FOR CONSIDERATION TR20/06-19 It was moved by Commissioner Nash, supported by Commissioner Foster, to execute the agreement between the Muskegon County Airport and its Essential Air Service provider, SkyWest Airlines, to defer terminal and gate rental payments and airport landing fee payments. Terminal and gate rental deferments will be from May 1, 2020 to July 31, 2020, and will be payable by September 30, 2020. Landing fee deferments will be from April 1, 2020 to June 30, 2020, and will also be payable September 30, 2020. Motion carried. Voice Vote TR20/06-20 It was moved by Commissioner Hughes, supported by Commissioner Hovey-Wright, to authorize issuing a Request for Qualifications for architecture and engineering services for a new, flat roof for the airport terminal with funding provided by FAA CARES Act funds. Motion carried. Voice Vote Page 3 Transportation Committee June 11, 2020 TR20/06-21 It was moved by Commissioner Foster, supported by Commissioner Mahoney, to approve the award of RFP 20-2383 for a Two-Year Period of Ad-Hoc Engine-Related Diagnostic and Repair Services on Diesel and CNG Vehicles with Cummins Engines to Cummins Sales and Service. Motion carried. Voice Vote OLD BUSINESS None NEW BUSINESS None PUBLIC COMMENT (on a new topic) None FINAL BOARD COMMENT None ADJOURNMENT There being no further business to come before the Transportation Committee, the meeting adjourned at 4:27 pm. Page 4 COUNTY OF MUSKEGON MUSKEGON AREA TRANSIT SYSTEM OPERATIONS REPORT JUNE 2020 MONTH TO MONTH YEAR TO DATE 2020 2019 CHANGE 2020 2019 CHANGE MATS PASSENGER ACTIVITY Fixed Route Services Linehaul Service 14,472 35,724 -59% 141,918 225,529 -37% MARC - New Service 0 804 -100% 1,289 3,636 -65% Fixed Route Total 14,472 36,528 -60% 143,207 229,165 -38% Demand/Response Services 460 1,342 -66% 4,926 9,263 -47% TOTALS 14,932 37,870 -61% 148,133 238,428 -38% DAILY AVERAGE Fixed Route Services Linehaul Service 557 1,429 -61% 922 1,474 -37% MARC - New Service 0 40 -100% 23 31 -25% Demand Response Services 18 54 -67% 32 61 -47% PASSENGERS PER HOUR Fixed Route Services Linehaul Service 11.8 11.8 1% 11.3 11.3 0% MARC - New Service 0.0 3.5 -100% 2.0 2.7 -25% Fixed Route Average 11.8 11.2 6% 10.8 10.8 0% Demand Response Services 1.5 2.3 -34% 1.9 2.3 -14% NUMBER OF DAYS USED TO CALCULATE DATA MONTHLY ANNUAL Linehaul Service 26 25 154 153 MARC - New Service 0 20 56 118 Demand Response Services 26 25 154 153 2020 2019 2020 2019 NUMBER OF REVENUE HOURS USED TO CALCULATE DATA MONTHLY ANNUAL Linehaul Service 1223 3035 12581 19901 MARC - New Service 0 227 634 1337 Demand Response Services 301 577 2546 4095 2020 2019 2020 2019 Page 5 Page 6 Page 7 5 Page 8 Page 9 Page 10 Page 11 June 12, 2020 Muskegon County Airport ATTN: Rita Bierman 99 Sinclair Drive Muskegon, MI 49441 Re: Muskegon County Airport Airport Sweeper Equipment Project No. 3-26-0071-4420 File: S76.007.001 Dear Ms. Bierman: Two bids for the above referenced project were received on or prior to June 12, 2020 at 3:00pm. The bids were opened and tabulated by C&S Engineers, Inc. The low bidder is as follows: CONTRACTOR BID AMOUNT Fredrickson Supply LLC $224,900.50 3901 3 Mile Rd. NW Grand Rapids, MI 49534 Tom Fredrickson 616-949-2385 [email protected] The low bid was reviewed by C&S Engineers, Inc. and found to be in order. For a complete breakdown of the bid amounts, please refer to the attached bid tabulation. The low bid submitted is 25% below the Engineer's Opinion of Cost for the project and is considered reasonable. The Federal Aviation Administration is expected to issue a grant to the Muskegon County Airport for the project based upon the bid amount for $224,900.50. Page 12 June 12, 2020 Page 2 Based on our review of information submitted, we recommend award of the Contract in the amount of $224,900.50 to Fredrickson Supply LLC in accordance with the conditions of award stipulated in their bid and contingent upon Federal Aviation Administration concurrence. If you agree with our recommendation of award, please feel free to utilize the enclosed sample Notice of Award letter. Please contact us should you disagree with our recommendation and decide not to award to Fredrickson Supply LLC. We will be happy to discuss your options within the Contract Documents. Please note as per the specifications Section 30-02, Award of Contract, the Muskegon County Airport has 30 days to award the contract from the bid opening date of June 12, 2020. If you have any questions or need additional information, please do not hesitate to contact me. Very truly yours, C&S ENGINEERS, INC. Kelly J. Jost, P.E. Managing Engineer KJJ Enclosures Page 13 MUSKEGON COUNTY AIRPORT ENGINEER'S OPINION OF FREDRICKSON SUPPLY LLC BELL EQUIPMENT COMPANY AIRPORT SWEEPER EQUIPMENT CONSTRUCTION COST 3901 3 MILE RD. NW 78 NORTHPOINTE DR. PROJECT NO.: 3-26-0071-4420 C&S ENGINEERS, INC. GRAND RAPIDS, MI 49534 LAKE ORION, MI 48359 38777 SIX MILE RD., SUITE 202 PH: 616-949-2385 PH: 248-370-0000 LIVONIA, MI 48152 ITEM FAA UNIT UNIT UNIT NO. SPEC NO. DESCRIPTION QUANTITY UNITS PRICE TOTAL PRICE TOTAL PRICE TOTAL BASE BID 1 TS-100 NEW AIRPORT SWEEPER EQUIPMENT 1 LS $300,000.00 $300,000.00 $224,900.50 $224,900.50 $283,316.00 $283,316.00 TOTAL BID $300,000.00 $224,900.50 $283,316.00 BID SECURITY Buy American Certification YES YES Certifications: - Debarment & Suspension Certification YES YES - Lobbying and Influencing Federal Employees YES YES - Certification of Offerer/Bidder Regarding Tax Delinquency and Felony Convictions YES YES - Trade Restriction YES YES Certification for Receipt of Addenda YES YES Statement of Surety's Intent YES YES C&S ENGINEERS, INC.