REQUEST FOR PROPOSALS FOR #2018 – 22 TRANSIT MOBILE APPLICATION November 7, 2018 QUESTIONS DUE: Wednesday, November 21, 2018, at 12:00 p.m. PROPOSALS DUE: Tuesday, December 4, 2018, at 11:00 a.m. Delivery/Commercial Carrier: 2425 NE 65th Avenue Vancouver, WA 98661 U.S. Mail: PO Box 2529 Vancouver, WA 98668-2529 CONTACT PERSON: Katherine Williams Manager of Procurement & Contracts (360) 906-7310 [email protected] Table of Contents 1 GENERAL INFORMATION ............................................................................................................. 2 1.1 Introduction ................................................................................................................................................ 2 1.2 Agency Background .................................................................................................................................. 2 1.3 Anticipated RFP Evaluation Schedule ............................................................................................... 3 1.4 Reimbursement ......................................................................................................................................... 3 1.5 Proposals Become Public Records ...................................................................................................... 3 1.6 Procurement Protest Procedure ......................................................................................................... 3 2. GENERAL REQUIREMENTS ............................................................................................................ 5 2.1 Inquiries on RFP ........................................................................................................................................ 5 2.2 Submittal of Proposals ............................................................................................................................ 5 2.3 Addenda to RFP .......................................................................................................................................... 6 2.4 Validity Period ............................................................................................................................................ 6 3. SCOPE OF SERVICES REQUIRED ........................................................................................................... 7 3.1 Scope of Work ............................................................................................................................................. 7 3.2 Objectives ..................................................................................................................................................... 7 3.2.1 Ease of Use and Reliability 3.2.2 Optimizing Local and Regional Travel 3.2.3 Serving Seniors and Individuals with Disabilities 3.3 Initial Implementation ............................................................................................................................ 8 3.4 Meetings and Coordination ................................................................................................................... 8 3.5 Maintenance ................................................................................................................................................ 9 3.6 Licenses, Certificates, and Permits .................................................................................................. 10 4. PROPOSAL REQUIREMENTS .......................................................................................................... 11 4.1 General Proposal Requirements ....................................................................................................... 11 4.1.1 Letter of Transmittal................................................................................................................ 4.1.2 Required Forms 4.1.3 Table of Contents 4.2 Overall Experience, Qualifications, and Performance on Similar Projects ...................... 11 4.3 Technical Fit ............................................................................................................................................. 12 4.4 Implementation Plan ............................................................................................................................ 12 4.5 Price Proposal .......................................................................................................................................... 13 5. PROPOSAL REQUIREMENTS .......................................................................................................... 14 5.1 Evaluation Criteria ................................................................................................................................. 14 5.2 Scoring Process ....................................................................................................................................... 14 5.3 Interviews ................................................................................................................................................. 14 6. C-TRAN GENERAL CONDITIONS ........................................................................................................ 15 6.1 Approval by C-TRAN ............................................................................................................................. 15 6.2 Modifications ........................................................................................................................................... 15 6.3 Availability of Funds ............................................................................................................................. 16 6.4 Choice of Law ........................................................................................................................................... 16 6.5 Prohibited Interest ................................................................................................................................ 16 6.6 Independent Contractor ...................................................................................................................... 16 ii 6.7 Taxes ........................................................................................................................................................... 17 6.8 Indemnification ....................................................................................................................................... 17 6.9 Duty to Inform ......................................................................................................................................... 17 6.10 Notices ........................................................................................................................................................ 17 6.11 Liability and Insurance ........................................................................................................................ 18 6.11.1 Liability Insurance 6.11.2 Workers’ Compensation 6.12 Penalty for Failure to Complete Contract ..................................................................................... 20 6.13 Excusable Delays .................................................................................................................................... 20 6.14 Termination of Contract ...................................................................................................................... 21 6.14.1 Termination for Convenience 6.14.2 Termination for Default 6.14.3 Opportunity to Cure 6.15 Breaches and Dispute Resolution .................................................................................................... 22 6.15.1 Disputes 6.15.2 Performance During Dispute 6.15.3 Claims for Damages 6.15.4 Remedies 6.15.5 Rights and Remedies 6.16 Claims .......................................................................................................................................................... 23 7. FTA GENERAL CONDITIONS .......................................................................................................... 24 7.1 Incorporation of FTA Terms .............................................................................................................. 24 7.2 FTA Approval ........................................................................................................................................... 24 7.3 No Government Obligation to Third Parties ................................................................................ 24 7.4 Program Fraud and False or Fraudulent Statements or Related Acts ............................... 24 7.5 Access to Records and Reports ......................................................................................................... 25 7.6 Federal Changes ...................................................................................................................................... 26 7.7 Civil Rights ................................................................................................................................................ 26 7.8 Energy Conservation ............................................................................................................................. 27 7.9 Debarred Proposers .............................................................................................................................. 28 7.10 Lobbying ...................................................................................................................................................