Please ask for: Nikki Stocks Telephone: 01482 613421 Fax: 01482 614804 Email: [email protected] Text phone: 01482 300349 Date: Wednesday, 30 January 2019 Dear Councillor, East Area Committee - 2013-18 The next meeting of the East Area Committee - 2013-18 will be held at 09:30 on Thursday, 07 July 2016 in Kingston Wesley Church . The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Democratic Services Officer for the Chief Executive Town Clerk Services, Hull City Council, The Guildhall, Alfred Gelder Street, Hull, HU1 2AA www.hullcc.gov.uk DX: 11934 HULL 1 Tel: 01482 300300 Page 1 of 368 East Area Committee To: Membership: Councillors Black, Clarkson, Craker, Gardiner, Hewitt, Keal, Thompson D, Thompson M and Turner Officers: Jane Price, Assistant City Manager (Neighbourhoods) Sylvia Bilsby, Community Manager (Neighbourhoods) Neighbourhood Coordinators, Ings Customer Service Centre Nikki Stocks, Democratic Services Officer (5) Public Sets: Reference Library Inspector Ogden, Bransholme Police Station Page 2 of 368 East Area Committee - 2013-18 09:30 on Thursday, 07 July 2016 Kingston Wesley Church A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. (Members Code of Conduct - Part D1 of the Constitution) 3 Minutes of the Meeting of the East Area Committee held on 2nd 7 - 14 June, 2016 To approve the minutes as a true and correct record. 4 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums. NON-EXEMPT ITEMS Page 3 of 368 5 Community Safety Update To update the Committee on community safety issues in the East Area. 6 Petition – To Improve Road Safety at the Ennerdale 15 - 28 Roundabout in Sutton Park Petition 7 Review of East Park Adapted Bikes Scheme 29 - 34 To advise the Area Committee and seek comments on the changes to the Adapted Bike scheme and rationale for these changes, recognising the investment that has been made in the scheme by the Committee. 8 Local Plan Publication Area Committee Report 35 - 48 The purpose of this document is to seek the views of the Area Committee on the Hull Local Plan Publication Consultation Document which comprises a policies document and policies map. Consultation also allows for comments to be made on the sustainability appraisal, evidence base and other documents supporting the Local Plan. Supporting documents are held on deposit within Members Information and Group Offices due to the size of the documents. 9 Local Plan Publication Document May 2016 lo res 49 - 338 Details 10 Highway Quarterly Report 339 - 342 To update the Committee on highways related schemes in the East Area. 11 Regeneration Projects 343 - 344 To update the Committee on regeneration projects and activity in the East Area. 12 Street Naming Decision 345 - 354 To determine the street name for the new residential development at rear of 968-970 Holderness Road, Hull. Page 4 of 368 13 Area Funds 355 - 356 To update Members on the Ward Budget revenue and capital unallocated funds remaining for 2016/17 and s106 budget provision for each ward. 14 East Area Neighbourhood Management Update 357 - 362 To update the Committee on activities undertaken by the East Area Team. 15 Resolution List 363 - 364 To update Members on outstanding issues as identified by the Committee. 16 Work Programme - July 2016 365 - 368 To update Members on outstanding actions as identified by the Committee. EXEMPT ITEMS 17 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA Page 5 of 368 Page 6 of 368 1 East Area Committee 2nd June, 2016 PRESENT:- Councillor M. Thompson (Chair), Councillor A. D. Gardiner (Deputy Chair), Councillor J. Black, Councillor C. A. Clarkson, Councillor D. A. Craker, Councillor J. A. Hewitt, Councillor T. Keal and Councillor K. W. Turner. IN ATTENDANCE:- J. Price (Assistant City Manager - Neighbourhoods), S. Bilsby (Community Manager) and P. Rawcliffe (Democratic Services Officer). D. Akester (Landlord Services Manager) - minutes 10 and 11. APOLOGIES:- Councillor D. Thompson. Minute Description/Decision Action No. By/Deadline PROCEDURAL ITEMS 5 DECLARATIONS OF INTEREST Members Information Councillors Gardiner, Hewitt and Turner declared personal interests in minutes 10 and 11, insofar as they were Directors of Kingstown Works Ltd. 6 PUBLIC QUESTIONS No public questions were received. 7 MINUTES O F THE MEETING HELD ON 7th April, 2016 The Democratic Services Officer submitted the minutes of the meeting held on 7 th April, 2016, for approval. Agreed – That the minutes of the meeting of this Committee, held on 7th April, 2016, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair. 8 MINUTES O F THE SPECIAL MEETING HELD ON 19 th May, 2016 The Democratic Services Officer submitted the minutes of the Special Meeting held on 19 th May, Page 7 of 368 2 2016, for approval. Agreed – That the minutes of the Special Meeting of this Committee, held on 19 th May, 2016, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair. NON-EXEMPT ITEMS Non-Key Decisions 9 COMMUNITY SAFETY UPDATE Assistant City Manager - The Assistant City Manager - Neighbourhoods Neighbourhoods explained that Inspector P. Ogden, Humberside Police, had submitted his apologies for the meeting as he was unable attend because of his current shift patterns. However, he had supplied an update for the Committee, which had been circulated by email, prior to this meeting. The Chair commented on the importance of a representative from Humberside Police attending meetings of Area Committees and Ward meetings. Agreed - (a) That the report be noted, and (b) that the newly elected Humberside Police and Crime Commissioner be invited to attend the next meeting of the Area Committee to discuss policing matters in the East Area, including the importance of a representative from Humberside Police attending Area Committee and Ward meetings. 10 UPDATE ON THE EAST AREA HOUSING a-d) Landlord REVENUE ACCOUNT BUDGETS 2016/17 Services Manager, (Councillors Gardiner, Hewitt and Turner d) Assistant City declared personal interests in minute 10, insofar Manager - as they were Directors of Kingstown Works Ltd.) Neighbourhoods The Landlord Services Manager submitted a report which updated the Committee on the Housing Revenue Account (HRA) budget spend Page 8 of 368 3 for the East Area for 2015/16. It also sought a decision on the delegation of provisional budgets for 2016/17 within the Housing Area Team remit. Discussion took place around the quality, style and colour of fencing provided through the City Council’s Fencing Contract. Agreed - a) That the provisional budget allocation on each Housing Revenue Account (HRA) budget allocation for 2016/17 and the spend on 2015/16 budgets as detailed in the report and its appendices, be noted; b) that the delegation of the provisional budget allocations to the Landlord Services Manager (East Locality) on decisions regarding the use of the 2016/17 Area Based Spend; Estate Management, and Environmental Budgets in order to progress projects that benefit tenants and leaseholders in the area and, in respect to the Area Based Spend and Environmental Budgets, this should be undertaken following consultation with local ward members, be agreed; c) that the Committee continues to receive quarterly HRA budget update reports, and d) that the Chair meets with the Landlord Services Manager and the Assistant City Manager – Neighbourhoods to discuss the Area’s fencing requirements prior to the issue of the next fencing contract. 11 HOUSING PERFORMANCE FOR THE PERIOD Landlord Services UP TO THE END OF NOVEMBER, 2015 Manager (Councillors Gardiner, Hewitt and Turner declared personal interests in minute 11, insofar as they were Directors of Kingstown Works Ltd.) The Landlord Services Manager submitted a briefing paper which updated the Committee on the performance of the East Area and Housing Investment Teams for the period up to and Page 9 of 368 4 including 31 st March, 2016, as detailed within Appendix A of the report. Discussion took place around the performance of the East Area and Housing Investment Teams in relation to the current financial position of the City Council; the re-let of adapted dwellings, and the future challenges for the housing service. Agreed - That the briefing paper be noted; 12 VERGE PARKING City Streetscene Manager/ The City Streetscene Manager submitted a Assistant City briefing paper that upda ted the Committee on the Manager - decision made by Cabinet on 22 nd February, Neighbourhoods 2016, concerning parking on grass verges. The decision determined that consultation take place with the Area Committees to consider whether there was interest in a City wide Traffic Regulation Order which would cover parking on grass verges in specific areas.