BOARD OF EDUCATION BOICEVILLE, NEW YORK 12412 REORGANIZATION/REGULAR MEETING MINUTES 6:00 p.m. TUESDAY, JULY 7, 2015 Middle School/High School 1. Opening Items 1.01 Call to Order 6:10 1.02 Tobacco Policy Statement 1.03 Pledge of Allegiance 1.04 Roll Call Present: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy 2. Oath of Office 2.01 District Clerk will administer the Oath of Office to elected Board Trustees District Clerk will administer the Oath of Office to elected Board Trustees as follows: Bobbi Schnell (3) three year term 7/1/15 - 6/30/18 Laurie Osmond (1) one year term 7/1/15 - 6/30/16 Valerie Storey (3) three year term 7/1/15 - 6/30/18 3. Nominations for 2014-2015 Board President 3.01 District Clerk will Call for Nominations for 2015-2016 Board President (proposed 6:05) Recommended Action: The Board of Education hereby nominates Trustee Schnell for President for the 2015-2016 School year Nominated by: Trustee Kurnit Seconded: Trustee Moor Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey 4. Nominations for 2014-2015 Board Vice President 4.01 District Clerk will Call for Nominations for 2015-2016 Board Vice President Recommended Action: The Board of Education hereby nominates Trustee Kurnit for Vice President for the 2015-2016 School year Nominated by: Trustee Osmond Seconded: Trustee McGillicuddy Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey 5. Oath of Office 5.01 The District Clerk will administer the Oath of Office to the 2015-2016 Board of Education President and Vice President 6. Executive Session 6.01 Enter executive session (proposed 6:10 duration 1 hour) Recommended Action: Motion to enter into executive session to discuss the sale of REORGANIZATION/REGULAR MEETING Page 2 TUESDAY, JULY 7, 2015 Middle School/High School real property and specific personnel issues Motioned: Trustee Davis Seconded: Trustee Osmond Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey 6.02 Exit Executive Session and Return to Public Session (proposed 7:00 pm) Recommended Action: Motion to exit executive session and return to public session Motioned: Trustee Davis Seconded: Trustee Osmond Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey 7. Annual Appointments 7.01 Appointments of District Officers, Stipends/Fees, effective July 1, 2015, and authorizes the Superintendent of Schools to sign all necessary contracts for District Clerk, District Treasurer, Deputy District Treasurer, Internal Auditor, Claims Auditor, School Tax Collector, Deputy School Tax Collector, Purchasing Agent (proposed 7:10) Appointments of District Officers, Stipends/Fees, effective July 1, 2015, and authorizes the Superintendent of Schools to sign all necessary contracts: As per 3/22/11 resolution – combines pay for District Clerk: Fern Amster Superintendent Secretary and District Clerk Treasurer: Deb D’Aprile As per terms of employment Deputy District Treasurer: Terry Snyder -0- Internal Auditor Questar III BOCES $8400 Claims Auditor Julie Wright $5192.65 School Tax Collector: Cheryl Berryann -0- Deputy School Tax Janelle Perry $15.22/hour Collector: Purchasing Agent: Victoria McLaren -0- Motioned: Trustee Davis Seconded: Trustee Moor Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey 7.02 Other Appointments, Stipends/Fees, effective July 1, 2015, and authorizes the Superintendent of Schools to sign all necessary contracts: School Attorney, Bond Counsel, Independent Auditor, School Physician, Nurse Practitioner, New Employee Physicals, Alcohol and Drug Testing Site, Fingerprinting, Athletic Events Physician, CSE Impartial Hearing Officer, ECA Treasurer for High School, ECA Chief Faculty Counselors Three (3) elementary schools and High School, Title IX Officer, Coordinator for Section 504, School Community Relations Coordinator, Residency REORGANIZATION/REGULAR MEETING Page 3 TUESDAY, JULY 7, 2015 Middle School/High School Officer, Records Access Officer, Records Management Officer, Homeless Liaison, Broker of Record, District Health Coordinator, District Nursing Coordinator, Asbestos Designee, School Buildings Structural Inspector and Fire Inspector, Substitute Calling Service (proposed 7:15) Recommended Action: Other Appointments, Stipends/Fees, effective July 1, 2015, and authorizes the Superintendent of Schools to sign all necessary contracts $200/hr for attorneys $90/hr for paralegal Drohan, Thomas, services 1. School Attorney: Waxman, Petigrow $5,083.33/month & Mayle General Counsel (see attached) As per RFP fee Squire, Sanders & 2. Bond Counsel: schedule (see Dempsey L.L.P. attached) 3. Independent Auditor: West & Company $19,500 (see attached) $40,000(NP) + $5,000 School Physician (MD)/Nurse Arthur DiNapoli, 4. (MD) (as per attached Practitioner (NP) M.D. Ph.D., Inc. contract) 5. New Employee Physicals: Kingston Worx See attached Alcohol and Drug Testing 6. Kingston Worx See Attached Site: Reimbursement per $99.70 7. Fingerprinting: District Policy 8. Athletic Events Physician: Arthur DiNapoli -0- CSE Impartial Hearing Officers, Certified by the State 9. of New York in accordance - As per Policy 7670 with Section 200.1 of the Commissioner’s Regulations: 10. ECA Central Treasurer Janelle Perry $4761 ECA Chief Faculty Counselors Bennett Building Principals -0- Elementary, Middle School and High School: Marki Clair- 11. Title IX Officer: -0- O'Rourke 12. Coordinator for Section 504: Cindy Bishop -0- 13. Residency Officer: Victoria McLaren -0- 14. Records Access Officer: Victoria McLaren -0- 15. Records Management Officer: Victoria McLaren -0- 16. Homeless Liaison Cindy Bishop -0- Rose & Kiernan, 17. Broker of Record -0- Inc. 18 District Nursing Coordinator: Colleen McDaniel As per OTA contact REORGANIZATION/REGULAR MEETING Page 4 TUESDAY, JULY 7, 2015 Middle School/High School Dr. Michael 19. Asbestos Designee: -0- O’Rourke Ulster County School Buildings Structural BOCES Risk 20. N/A Inspector and Fire Inspector: Management Program. 21. Substitute Calling Service: Sharon Rushkoski $9,531.50 BE IT HEREBY RESOLVED on recommendation by the Superintendent of Schools that all Independent Contractor Retainers will be presented to the Board of Education for approval prior to executing these contracts. BE IT HEREBY RESOLVED on recommendation by the Superintendent of Schools that the Board of Education of the Onteora Central School District authorizes the Superintendent to execute an Independent Contractor Retainer on behalf of the District on an emergency basis only, subject to approval and ratification at the next regularly scheduled Board of Education meeting. Motioned: Trustee Osmond Seconded: Trustee Storey Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey 8. Authorizations 8.01 Payroll Certificate, Budget Transfers, Check Signature, Alternate Check Signature, Petty Cash Funds, Bonding of Personnel. (proposed 7:20) Recommended Action: The Board hereby authorizes Payroll Certificate, Budget Transfers, Check Signature, Alternate Check Signature, Petty Cash Funds, Bonding of Personnel A. Payroll Marki Clair O'Rourke -0- Certificate: B. Budget Victoria McLaren -0- Transfers: C. Check Deb D’Aprile -0- Signature: D. Alternate Terry Snyder -0- Check Signature: Bonding of Personnel: 1. Blanket limit - $100,000 2. $215,000 each for Assistant Superintendent for Business, Senior Account Clerk/Typist, Account Clerk/Typist and District Clerk 3. $1,000,000 each for Treasurer and Deputy Treasurer, Internal Claims Auditor REORGANIZATION/REGULAR MEETING Page 5 TUESDAY, JULY 7, 2015 Middle School/High School 4. $2,000,000 for Tax Collector, Deputy Tax Collector 5. $400,000 for Central ECA Treasurer and ECA Chief Faculty Counselor Motioned: Trustee Moor Seconded: Trustee Davis Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey 9. Designations 9.01 Official Bank Depositories, Official Newspaper for Legal Notices and Bids, Board Meeting Schedule (proposed 7:25) Recommended Action: The Board hereby authorizes Official Bank Depositories, Official Newspaper for Legal Notices and Bids, Board Meeting Schedule FUND BANK General/T&A/T&E/ Account Names Federal/Cafeteria Community Bank MultiFund Community Bank Community Bank Payroll Community Bank Chase MoneyMarket JP Morgan/Chase NYCLASS Money Market NYCLASS TDBank Money Market TD Banknorth Catskill Hudson Catskill Hudson Tax Bank Catskill Hudson Money Catskill Hudson Market Bank Capital Catskill Hudson Construction Bank Extraclassroom HS/MS Community Bank Bennett Community Bank B. Official Newspaper for Legal Notices and Bids: Daily Freeman C. Board Meeting Schedule as attached Motioned: Trustee Davis Seconded: Trustee Moor Change Board meeting from 8/4/15 to 8/11/15 and 8/25/15 Result: Unanimous Yea: Trustee Kurnit, Trustee Moor, Trustee Schnell, Trustee Davis, Trustee Osmond, Trustee McGillicuddy, Trustee Storey REORGANIZATION/REGULAR MEETING Page 6 TUESDAY, JULY 7, 2015 Middle School/High School 10. Other Approvals 10.01 Mileage Reimbursement, Substitute Teacher Rates, Substitute