BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA 270 Washington Street, S.W. Atlanta, Georgia 30334 BOARD OF REGENTS MEETING AGENDA Tuesday, June 10, 2008 Approximate Times Tab Agenda Item Presenter 11:00 AM 1 Executive & Compensation Committee Meeting Chairman Allan Vigil Room 7019 12:00 PM 2 Board Luncheon Room 7010 1:00 PM 3 Call to Order Chairman Allan Vigil Room 7007 4 Invocation Regent Mansfield Jennings 5 Safety Briefing Ms. Sandra Neuse 6 Attendance Report Secretary Burns Newsome 7 Approval of April Minutes Chairman Allan Vigil 8 Recognition of Guests Mr. Tom Daniel 9 Remarks from the Chancellor Chancellor Erroll Davis 10 Recognition of Retiring Presidents Chancellor Erroll Davis 11 Committee of the Whole: Regent Bob Hatcher Finance & Business Operations Ms. Usha Ramachandran 12 Committee of the Whole: Regent Richard Tucker Real Estate & Facilities Ms. Linda Daniels 3:00 PM Track I Committee Meetings Room 7059 13 Information & Instructional Technology Regent Mansfield Jennings Room 7059 14 Academic Affairs Regent Willis Potts Room 7059 15 Organization & Law Regent Jim Jolly 3:00 PM Track II Committee Meetings Room 7007 16 Real Estate & Facilities Regent Richard Tucker Room 7007 17 Internal Audit Regent Don Leebern Room 7007 18 Finance & Business Operations Regent Bob Hatcher BOARD OF REGENTS MEETING AGENDA Wednesday, June 11, 2008 Approximate Times Tab Agenda Item Presenter 9:00 AM 19 Strategic Planning Oversight Committee Meetings Ms. Shelley Nickel Room 7010 1) Undergraduate Education Regents Jenkins (Chair), Poitevint & Potts Room 6041 2) Enrollment Capacity Regents Carter (Chair), Bernard & McMillan Room 7005 3) Research & Economic Development Regents Bishop (Chair), Leebern & Vigil Room 5158 4) Education Agency Partnerships Regents Rodwell (Chair), Jennings & Tucker Room 7019 5) Maintaining Affordability Regents Tarbutton (Chair), Jolly & Stelling Room 7059 6) Systemwide Efficiency Regents Hatcher (Chair), Cleveland & NeSmith 10:00 AM 20 Call to Order Chairman Allan Vigil Room 7007 21 Invocation Regent Mansfield Jennings 22 Safety Briefing Chief Bruce Holmes 23 Attendance Report Secretary Burns Newsome 24 Committee of the Whole: Regent Bill Cleveland Strategic Planning Ms. Shelley Nickel 25 Medical Education Expansion Update Dr. Dan Rahn 11:30 AM 26 Committee Reports: Room 7007 A. Executive & Compensation Chairman Allan Vigil B. Academic Affairs Regent Willis Potts C. Finance & Business Operations Regent Bob Hatcher D. Information & Instructional Technology Regent Mansfield Jennings E. Internal Audit Regent Don Leebern F. Organization & Law Regent Jim Jolly G. Real Estate & Facilities Regent Richard Tucker H. Strategic Planning Regent Bill Cleveland 27 Unfinished Business Chairman Allan Vigil 28 New Business Chairman Allan Vigil 29 Petitions and Communications Secretary Burns Newsome 30 Executive Session Chairman Allan Vigil 31 Adjournment Chairman Allan Vigil AGENDA EXECUTIVE AND COMPENSATION COMMITTEE June 10, 2008 Agenda Item Page No. INFORMATION ITEM 1. Executive Session: Personnel Matters and Possible Real Property Acquisitions 1 AGENDA EXECUTIVE AND COMPENSATION COMMITTEE June 10, 2008 1. Information Item: Executive Session: Personnel Matters and Possible Real Property Acquisitions The Committee will meet in Executive Session on Tuesday, June 10, 2008 to discuss personnel matters and possible real property acquisitions. Materials will be distributed in Executive Session. 1 AGENDA COMMITTEE ON FINANCE AND BUSINESS OPERATIONS June 10, 2008 1. Payroll Consolidation: A Shared Services Approach for the University System of Georgia (Committee of the Whole) Recommended: That the Board approve the payroll consolidation using a shared services strategy for the University System of Georgia to achieve best-in-class efficiencies under Goal Six of the strategic plan. Background: Accenture and the Hackett Group conducted a benchmarking study on the HR/Payroll and Finance processes for the state of Georgia, under a contract with the National Association of State Auditors, Comptrollers and Treasurers (“NASACT”) in June 2007. The University System of Georgia participated in this project. The study concluded that the University System had opportunities to improve efficiencies and recommended adopting a shared services model for providing certain administrative support services. Shared Services is the consolidation and streamlining of an organization’s administrative support functions into a “Shared Services Center” to ensure the most efficient and effective service delivery possible. Key advantages include the achievement of economies of scale, elimination of redundant activities, the ability to quickly incorporate best practices, monitor and manage enterprise risk, and enhanced financial control systems. Payroll Strategy: The strategy is to maximize best-of-breed functionality, such as online timesheets, online benefits enrollment and self-service access to employee data for employees. As a result of a competitive RFP process, Automatic Data Processing, Inc. (“ADP”) has been selected as the provider of a consolidated system which they will host, manage and maintain. ADP will also provide payroll services as necessary for the institutions of the University System. 1 AGENDA COMMITTEE ON INFORMATION AND INSTRUCTIONAL TECHNOLOGY June 10, 2008 Agenda Item Page No. INFORMATION ITEMS 1. Advising Project Support – DegreeWorks Software Implementation 1 2. Connectivity for Research and Education in Georgia – PeachNet 2 3. Introduction of the University System’s New Chief Information Security Officer 3 AGENDA COMMITTEE ON INFORMATION AND INSTRUCTIONAL TECHNOLOGY June 10, 2008 1. Information Item: Advising Project Support – DegreeWorks Software Implementation Goal One of the System Strategic Plan indicates that high-quality academic advising is a key component for student success. At the October 2007 Board Meeting, President Ronald M. Zaccari from Valdosta State University delivered a report on the Enhanced Student Advising Systemwide Project that he led. In his report, President Zaccari highlighted a number of recommendations including the acquisition of a software product to assist with improved advising. Today, Associate Vice Chancellor for Student Affairs, Tonya R. Lam, will provide the Committee with an overview of the DegreeWorks initiative and discuss Phase 1 of the implementation plan. A. Kay Anderson, Registrar at Georgia College and State University, the first University System institution to implement DegreeWorks, will demonstrate how the product works and its capabilities to improve academic advising. 1 Committee on Information and Instructional Technology June 10, 2008 2. Information Item: Connectivity for Research and Education in Georgia – PeachNet The University System of Georgia has developed one of the premier network infrastructures for research and education in the nation. This network, PeachNet, is a critical component in virtually all technology-based services used to support instruction, research, and service throughout the University System. As we chart the course for future decisions, it is important for the Committee to have a background in this vital resource. The Associate Vice Chancellor for Operations in the Office of Information and Instructional Technology, J. Reid Christenberry, will provide a “primer” on PeachNet, what it is, what it does, and where it is heading. 2 Committee on Information and Instructional Technology June 10, 2008 3. Information Item: Introduction of the University System’s New Chief Information Security Officer Following a national search and the screening of a strong pool of candidates, the Vice Chancellor for Information and Instructional Technology and Chief Information Officer, Thomas L. Maier, will introduce the University System’s new Chief Information Security Officer (“CISO”). The new CISO will provide a few remarks to the Committee on the challenges facing this new position and some of the strategies to be employed in addressing them. 3 AGENDA COMMITTEE ON ACADEMIC AFFAIRS June 10, 2008 Agenda Item Page No. PRIMARY POINTS / SUMMARIES 1 I. APPROVAL ITEMS 1. Coastal Georgia Community College Mission Change, Implementation Plan, and Timeline 4 2. Recommendations from the Pilot Admissions Policy for State and Two-Year Colleges of the University System of Georgia 10 3. Establishment of a Master of Health Science in Clinical Laboratory Science, Medical College of Georgia 16 4. Establishment of a Master of Health Science in Medical Dosimetry, Medical College of Georgia 18 5. Establishment of a Master of International Policy, University of Georgia 20 6. Establishment of a Master of Environmental Planning and Design, University of Georgia 21 7. Establishment of the Bachelor of Science in Agriculture with a Major in Food Industry Marketing and Administration, University of Georgia 23 8. Establishment of the Bachelor of Science in Education with a Major in Middle Grades Education, Macon State College 25 9. Establishment of the Bachelor of Science in Paralegal Studies, Clayton State University 27 10. Establishment of a Master of Arts in Communication, Valdosta State University 28 11. Establishment of an External, Joint Degree: Doctor of Philosophy with a Major in Biomedical Engineering with Peking University and Emory University, Georgia Institute of Technology 29 AGENDA COMMITTEE ON ACADEMIC AFFAIRS June 10, 2008 Agenda Item Page No. I. APPROVAL ITEMS (Continued) 12. Establishment of an External, Joint Degree: Master of Science in Civil Engineering with the University of