MASTERTON DISTRICT COUNCIL AGENDA WEDNESDAY 12 DECEMBER 2018 2.00 PM MEMBERSHIP Her Worship (Chairperson) Cr G Caffell Cr B Johnson Cr J Dalziell Cr G McClymont Cr D Davidson Cr F Mailman Cr B Goodwin Cr S O’Donoghue Cr J Hooker Cr C Peterson Noce is given that an Ordinary Meeng of the Masterton District Council will be held at REAP House, Queen St, Masterton on Wednesday 12 December 2018 at 2.00 pm. RECOMMENDATIONS IN REPORTS ARE NOT TO BE CONSTRUED AS COUNCIL POLICY UNTIL ADOPTED 7 December 2018 Values 1. Public interest: members will serve the best interests of the people within the Masterton district and discharge their duties conscientiously, to the best of their ability. 2. Public trust: members, in order to foster community confidence and trust in their Council, will work together constructively and uphold the values of honesty, integrity, accountability and transparency. 3. Ethical behaviour: members will not place themselves in situations where their honesty and integrity may be questioned, will not behave improperly and will avoid the appearance of any such behaviour. 4. Objectivity: members will make decisions on merit; including appointments, awarding contracts, and recommending individuals for rewards or benefits. 5. Respect for others: will treat people, including other members, with respect and courtesy, regardless of their ethnicity, age, religion, gender, sexual orientation, or disability. Members will respect the impartiality and integrity of Council staff. 6. Duty to uphold the law: members will comply with all legislative requirements applying to their role, abide by this Code, and act in accordance with the trust placed in them by the public. 7. Equitable contribution: members will take all reasonable steps to ensure they fulfil the duties and responsibilities of office, including attending meetings and workshops, preparing for meetings, attending civic events, and participating in relevant training seminars. 8. Leadership: members will actively promote and support these principles and ensure they are reflected in the way in which MDC operates, including a regular review and assessment of MDC’s collective performance. These values complement, and work in conjunction with, the principles of section 14 of the LGA 2002; the governance principles of section 39 of the LGA 2002; and our MDC governance principles: Whakamana Tangata Respecting the mandate of each member, and ensuring the integrity of the committee as a whole by acknowledging the principle of collective responsibility and decision‐making. Manaakitanga Recognising and embracing the mana of others. Rangatiratanga Demonstrating effective leadership with integrity, humility, honesty and transparency. Whanaungatanga Building and sustaining effective and efficient relationships. Kotahitanga Working collectively. 1 AGENDA: 1. The Order Paper is as follows :- 2. Conflicts of Interest (Members to declare conflicts, if any) 3. Apologies 4. Public Forum 5. Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 6. Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 Minutes of the Ordinary Council meeting held with the public excluded 31 October 2018 Minutes of the Extraordinary Council meeting held with the public excluded 21 November 2018 Report of the Audit and Risk Committee meeting held with the public excluded on 21 November 2018 Report of the Civic and Youth Awards Committee held with the public excluded on 28 November 2018 Report of the Infrastructural Services Committee held with the public excluded on 28 November 2018. Report of the Community Wellbeing Committee held with the public excluded on 5 December 2018. Civic Centre Project Update Contract 19 – 18/19 Knights Bridge Section 17A Review Final Report Section 17A Review Procurement Plan 7. Confirmation of Minutes of the Ordinary Council meeting held on 31 October 2018 (230/18) Pages 101-107 8. Confirmation of Minutes of the Extraordinary Council meeting held on 21 November 2018 (250/18) Pages 101-103 9. Report of the Audit and Risk Committee meeting held 21 November 2018 (248/18) Pages 401-405 Insurance Briefing First Quarter Reports 2018/2019 Three Months to Date Financial Report Non-Financial Performance 2018/2019 First Quarter Report LGFA Borrowing and Investments Update Progress Report: Monitoring of Policies 10. Report of the Civic and Youth Awards Committee held 28 November 2018 (261/18) Pages 601-602 Civic and Youth Awards 11. Report of the Infrastructural Services Committee meeting held 28 November 2018 (262/18) Page 301-303 2 Community Facilities and Activities Infrastructure Update Infrastructure Update 12. Report of the Strategic Planning and Policy Committee meeting held 28 November 2018 (263/18) Pages 501-503 Adoption of the Dangerous and Insanitary Buildings Policy Parks and Open Spaces Strategy Building and Planning Update Environmental Services Update Policy Update 13. Report of the Community Wellbeing Committee held 5 December 2018 (269/18) Pages 201-204 Library and Archive Update Special Projects – Education & Community Development/Cultural Development Update Community Development Update Environmental Sustainability Work Programme Update Proposed Child and Youth Wellbeing Strategy Outcomes Framework – Submission to Government. FOR DECISION 14. PROPOSED ALCOHOL CONTROL BYLAW (276/18) Pages 110-148 15. PROHIBITION OF CONSUMPTION OR POSSESSION OF ALCOHOL, CASTLEPOINT AND RIVERSDALE BEACHES – NEW YEAR CELEBRATIONS 2018/2019 (274/18) Pages 149-154 16. HENLEY LAKE WORKING PARTY (270/18) Pages 155-158 17. NRB COMMUNITRAK SURVEY (273/18) Pages 159-164 18. MY MASTERTON CAMPAIGN FUTURE DIRECTION (278/18) Pages 165-170 19. GOVERNANCE CODE OF CONDUCT MINOR AMENDMENT (279/18) Pages 171-173 20. PROPOSED AMENDMENT OF THE MASTERTON DISTRICT COUNCIL AND SOUTH WAIRARAPA DISTRICT COUNCIL CONSOLIDATED BYLAW 2012, PART 13 ‐ TRAFFIC (275/18) Pages 174-180 FOR INFORMATION 21. 2018 REPRESENTATION REVIEW (280/18) Pages 181-183 22. CHIEF EXECUTIVES REPORT (281/18) Pages 184-193 23. MAYOR’S REPORT (282/18) Pages 194-195 KATHRYN ROSS - CHIEF EXECUTIVE 3 MATTERS TO BE CONSIDERED WITH THE PUBLIC EXCLUDED COUNCIL MEETING – WEDNESDAY 12 DECEMBER 2018 MOVED BY: SECONDED BY: That the public be excluded from the following parts of the proceedings of the meeting of the Masterton District Council:- Confirmation of Minutes Minutes of the Ordinary Council meeting held with the public excluded 31 October 2018 Minutes of the Extraordinary Council meeting held with the public excluded 21 November 2018 Report of the Audit and Risk Committee meeting held with the public excluded on 21 November 2018 Report of the Civic and Youth Awards Committee held with the public excluded on 28 November 2018 Report of the Infrastructural Services Committee held with the public excluded on 28 November 2018. Report of the Community Wellbeing Committee held with the public excluded on 5 December 2018. General Business 24. Civic Centre Project Update 25. Contract 19 – 18/19 Knights Bridge 26. Section 17A Review Final Report 27. Section 17A Review Procurement Plan The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General subject of Reason for passing Ground(s) under each matter to be this resolution in section 48(1) for considered relation to each the passing of this matter resolution ________________________________________________________________________________________________________________________ Confirmation of Minutes Refer to pages 105-107 Refer to pages 105-107 Confirmation of Minutes Refer to pages 102-103 Refer to pages 102-103 Confirmation of Report of Audit and Risk Committee Meeting 21 November 2018 Refer to pages 403-405 Refer to pages 403-405 Confirmation of Report of Civic and Youth Awards Committee Meeting 28 November 2018 Refer to pages 601-602 Refer to pages 601-602 Confirmation of Report of Infrastructural Services Committee Meeting 28 November 2018 Refer to pages 302-303 Refer to pages 302-303 Confirmation of Report of Community Wellbeing Committee Meeting 5 December 2018 Refer to page 204 Refer to page 204 4 Civic Centre Project Update 7(2)(i) s48(1)(a) The withholding of the information That the public conduct of is necessary to enable the local this item would be likely to authority to carry on, without result in the disclosure of prejudice or disadvantage, information for which good negotiations (including commercial reason for withholding would and industrial negotiations). exist under Section 7. Contract 19 – 18/19 Knights 7(2)(i) s48(1)(a) Bridge The withholding of the information That the public conduct of is necessary to enable the local this item would be likely to authority to carry on, without result in the disclosure of prejudice or disadvantage, information for which good negotiations (including commercial reason for withholding would and industrial negotiations) exist under Section 7. Section 17A Final Report 7(2)(i) s48(1)(a) The withholding of the information That the public conduct of is necessary to enable the local this item would be likely to authority to carry on, without result in the disclosure of prejudice or disadvantage, information for which good negotiations (including commercial