Board of Trustees Regular Board Meeting Tuesday, September 27, 2016 5:30 p.m. Pecan Campus Ann Richards Administration Building Board Room McAllen, Texas Online Board Packet SOUTH TEXAS COLLEGE BOARD OF TRUSTEES REGULAR MEETING Tuesday, September 27, 2016 @ 5:30 p.m. Ann Richards Administration Building Board Room Pecan Campus, McAllen, Texas 78501 AGENDA “At anytime during the course of this meeting, the Board of Trustees may retire to Executive Session under Texas Government Code 551.071(2) to confer with its legal counsel on any subject matter on this agenda in which the duty of the attorney to the Board of Trustees under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. Further, at anytime during the course of this meeting, the Board of Trustees may retire to Executive Session to deliberate on any subject slated for discussion at this meeting, as may be permitted under one or more of the exceptions to the Open Meetings Act set forth in Title 5, Subtitle A, Chapter 551, Subchapter D of the Texas Government Code. At this meeting, the Board of Trustees may deliberate on and take any action deemed appropriate by the Board of Trustees on the following subjects:” I. Call Meeting to Order II. Determination of Quorum III. Invocation IV. Public Comments V. Presentations ................................................................................................. 1 - 5 A. Report on Fall 2016 Enrollment and Review of Enrollment Trends VI. Consideration and Action on Agenda Items A. Review and Action as Necessary on Order Adopting the Tax Rate for 2016 .... ................................................................................................................ 6 - 18 B. Review and Action as Necessary on Interlocal Agreement for Dual Credit Programs with McAllen ISD .................................................................... 19 - 28 VII. Consideration and Action on Consent Agenda A. Approval of Board Meeting Minutes ....................................................... 29 - 81 1. August 23, 2016 Regular Board Meeting 2. September 13, 2016 Public Hearing and Special Board Meeting 3. September 20, 2016 Public Hearing and Special Board Meeting 4. September 20, 2016 Special Board Meeting VIII. Consideration and Action on Committee Items A. Education and Workforce Development Committee 1. Review of Presentations to the Education and Workforce Development Committee: .............................................................................................. 82 a. Review and Discussion on Proposed Revisions to Policy #3320: Scholastic Progress Standards b. Presentation on Library Services, Activities, and Innovations at South Texas College September 27, 2016 Regular Board Meeting @ 5:30 p.m. B. Finance and Human Resources Committee 1. Review and Action as Necessary on Purchases and Renewals ....... 83 - 94 A. Instructional Item 1) Student Learning Solution Services (Purchase) 2) Industrial Supplies, Materials, and Accessories (Renewal) B. Non – Instructional Items 3) Advertisement – Classified Ads (Purchase) 4) Lease of Storage Warehouse (Purchase) 5) Chiller Maintenance Services (Renewal) 6) Promotional T-Shirts for Student Outreach (Renewal) C. Technology 7) Audio Visual Equipment and Supplies (Purchase) 8) Computer Components, Peripherals, Software, and Supplies (Purchase) 9) Computers and Tablets (Purchase) 10) Software and Consulting Services (Purchase) C. Facilities Committee 1. Update on Status of Board Request to Broaddus & Associates for Project and Program Accountability and Status of 2013 Bond Construction Program ........................................................................................................ 95 - 109 2. Review and Action as Necessary on Updated Timeline for the Scheduled Guaranteed Maximum Prices (GMPs), Completion Dates, and Occupancy Dates for the 2013 Bond Construction Program .......................... 110 - 114 3. Review and Action as Necessary on Schematic Design of the 2013 Bond Construction La Joya Jimmy Carter Teaching Site ....................... 115 - 131 4. Review and Action as Necessary on Change Orders for Buyout Savings for 2013 Bond Construction Projects ................................................. 132 - 133 1) Technology Campus Expansion - Demolition 2) Technology Campus Parking and Sitework – Demolition 5. Review and Action as Necessary on Change Orders for the 2013 Bond Construction Pecan Campus Thermal Plant .......................................... 134 6. Review and Recommend Action as Necessary Regarding 2013 Bond Construction Program Contingencies and Use of Non-Bond Funds ...... 135 7. Review and Action as Necessary on Revised Color Boards for the 2013 Bond Construction Projects .......................................................... 136 - 137 1) Nursing and Allied Health Campus Expansion 2) Technology Campus Southwest Building Renovations 3) Pecan Campus North Academic Building 4) Pecan Campus Student Activities and Cafeteria Page 2 of 4 September 27, 2016 Regular Board Meeting @ 5:30 p.m. 8. Review and Action as Necessary on Contracting Construction Management-at-Risk Firm for the 2013 Bond Construction Regional Center for Public Safety Excellence ......................................................... 138 - 142 9. Review and Action as Necessary on Amendment to Increase Scope to Construction Manager-at-Risk Contract with D. Wilson Construction Company to Include the Non-Bond Construction Nursing and Allied Health Campus Thermal Energy Plant Parking and Site Improvements .. 143 - 145 10. Review and Action as Necessary on Color Board for the Non-Bond Pecan Campus Student Services Building K Enrollment Center....................... 146 11. Review and Action as Necessary on Contracting Mechanical Electrical and Plumbing (MEP) Engineering Services for the Non-Bond Technology Campus Building B Domestic/Fire Sprinkler Lines ........................ 147 - 151 12. Review and Action as Necessary on Contracting Construction Services for the Non-Bond Technology Campus General Motors (GM) Car Storage ...... ..................................................................................................... 152 - 155 13. Review and Action as Necessary on Contracting Civil Engineering Services for the Non-Bond Starr County Campus Library Building F Site Grading and Sidewalk Replacement ................................................................. 156 - 158 14. Review and Action as Necessary on Substantial Completion and/or Final Completion of the Following Non-Bond Construction Projects ...... 159 - 164 1. Nursing & Allied Health Campus Resurfacing of Parking Lot No. 2 2. District Wide Building to Building ADA Improvements 15. Update on Status of Non-Bond Construction Projects .................. 165 - 170 IX. Consideration and Approval of Checks and Financial Reports ........ 171 - 173 The Checks and the Financial Reports presented for approval are included in the Board Packet under SEPARATE COVER X. Informational Items President’s Report ........................................................................ 174 - 185 Board Committee Meeting Minutes from September 13, 2016: o Education and Workforce Development .................................. 186 - 189 o Facilities ................................................................................. 190 – 204 o Finance and Human Resources .............................................. 205 - 213 Board Committee Meeting Minutes from September 20, 2016: o Facilities .................................................................................. 214 - 218 Page 3 of 4 September 27, 2016 Regular Board Meeting @ 5:30 p.m. XI. Announcements ............................................................................................. 219 A. Next Meetings: Tuesday, October 11, 2016 3:00 p.m. – Education and Workforce Development Committee 4:00 p.m. – Facilities Committee 5:30 p.m. – Finance, Audit, & HR Committee Tuesday, October 25, 2016 4:00 p.m. Facilities Committee 5:30 p.m. – Regular Meeting of the Board of Trustees B. Other Announcements: The Valley Scholars Program 11th Annual A Night with the Stars will be held Thursday, October 13, 2016, from 6:00 p.m. – 9:00 p.m. Page 4 of 4 September 27, 2016 Regular Board Meeting Motions Revised 9/22/2016 3:43:52 PM Page 1 Presentations A. Report on Fall 2016 Enrollment and Review of Enrollment Trends Mr. Matthew Hebbard, Vice President for Student Affairs and Enrollment Management, will provide the Board with the Fall 2016 Enrollment Report and a discussion of enrollment trends. This presentation is for the Board’s information and feedback to staff, and no action is requested. 1 9/21/2016 Fall 2016 Enrollment 1 Student Enrollment History 40,000 35,000 34,641 33,995 31,325 31,232 30,55830,824 30,000 29,054 27,132 25,000 22,066 19,973 20,000 18,466 17,138 16,636 14,517 15,000 13,719 12,472 10,373 11,279 10,000 9,453 6,857 5,424 5,000 3,267 0 2 1 2 9/21/2016 Campus Enrollment SpringSpring SpringSpring CampusCampusCampus Fall 2015 Fall 2016+/+/ +/‐ ‐‐ %%% 20132014 20142015 PecanPecanPecan 10,29411,5159,929 9,929 11,546 9,943 ‐3651431‐3.5%0.1% 0% MidMidMid Valley Valley Valley 3,5403,8963,343 3,343 3,323 4,004 ‐197‐10820 ‐5.6%‐0.6% 3% StarrStarrStarr County County County 1,252977932 9321,264 968 ‐453612‐4.6%3.9% 1% NAHNAHNAH 1,7832,030 1,678 1,678 1,674 1,937 ‐105‐‐493 ‐5.9%‐0.2%‐5% TechnologyTechnologyTechnology 1,3391,5931,362 1,362 1,395 1,539 2333‐54 ‐1.7%2.4%‐3%