The Annual Report of Barnstable County For the fiscal year ending June 30, 2012 Barnstable County Established 1685 ape Cod is a special place both to residents and visitors alike. This Narrow Land has a unique place in the national historical Cnarrative and has been defined by the limitations and expanses of land and water. Cape Cod has always had one foot in the past and one in the future. Enjoy the reports and pictures enclosed which describe and illustrate the proactive, innovative, and steadfast stewardship of our county written by the folks who serve Barnstable County and keep Cape Cod special. Hand-line dory cod fishing on the Grand Bank. (Drawing by H.W. Elliott and Capt. J.W. Collins. Image from the NOAA National Marine Fisheries Service, Historic Fisheries Collection.) Cape Cod and neighboring areas of land and water, showing geographic and hydrographic features. U.S. Coast and Geodetic Survey chart no. 1000, 1913 Authors: Sumner, Francis B., Osburn, Raymond C. Cole, Leon J. Freshwater and Marine Image Bank County of Barnstable Annual Report Fiscal Year 2012 Page 1 Cape Cod lay in utter darkness to the civilized world, though even then the sun rose from eastward out of the sea every day, and, rolling over the Cape, went down westward into the Bay. It was even then Cape and Bay, — ay, the Cape of Codfish, and the Bay of the Massachusetts, perchance. Page 112 Cape Cod by Henry David Thoreau BARNSTABLE COUNTY ANNUAL REPORT FISCAL YEAR 2012 Table of Contents Barnstable County Treasurer ..................................................................5 Barnstable County Finance ....................................................................9 Barnstable County Purchasing ................................................................21 Barnstable County Commissioners .........................................................27 Barnstable County Assembly of Delegates ..............................................41 Barnstable County Retirement Association ............................................47 Barnstable County Department of Health and Environment ................51 Cape Cod Cooperative Extension ............................................................75 Barnstable County Fire Training Academy .............................................111 Barnstable County Human Services .......................................................117 Barnstable County Information Technology ..........................................133 Barnstable County Registry of Deeds ......................................................139 Barnstable County Resource Development & AmeriCorps Cape Cod ....145 Barnstable County Child Advocacy Center/Children’s Cove ..................157 Barnstable County Facilities ...................................................................167 Cape Cod Commission .............................................................................171 Barnstable County Dredge ......................................................................193 County of Barnstable Annual Report Fiscal Year 2012 Page 3 Report of the Barnstable County Treasurer w County of Barnstable Annual Report Fiscal Year 2012 Page 5 REPORT OF THE TREASURER OF THE COUNTY OF BARNSTABLE FISCAL YEAR 2012 To the Citizens of Barnstable County: I hereby submit the Annual Report of the Treasurer of Barnstable County for the fiscal year ending June 30, 2012. This publication is one hundred and seventeen in the series. The financial reports that follow include a preliminary statement of receipts and expenditures, the balances at year-end in the General Fund, the Corrections Fund, and the Environmental Protection Fund, and a listing of the tax assessments to the towns of Barnstable County. All financial records through June 30, 2011 have been examined by Sullivan, Rogers & Company; Certified Public Accountants located in Burlington, Massachusetts and were found to be in good order. The audit report is on file at the office of the County Treasurer and is available for inspection. Respectfully submitted, E. Mark Zielinski Barnstable County Treasurer County of Barnstable Annual Report Fiscal Year 2012 Page 7 Report from the Department of Finance Statement of Receipts and Expenditures w County of Barnstable Annual Report Fiscal Year 2012 Page 9 Department of Finance Superior Court House Post Office Box 427 Barnstable, MA 02630-0427 Telephone: 508-375-6648 Facsimile: 508-362-4136 E. Mark Zielinski Patricia Rogers Director/Treasurer Accounts Payable Telephone: 508-375-6643 Telephone: (508) 375-6639 Email: [email protected] Email: [email protected] Joanne Nelson Robin Sexton-Neisius Deputy Director/Assistant Treasurer Payroll & Group Insurance Telephone: 508-375-6640 Telephone: (508) 375-6647 Email: [email protected] Email: [email protected] The Barnstable County Department of Finance hereby submits its Annual Report for Fiscal Year 2012. The Department is responsible for the financial management of the County. Department activi- ties include Treasury Services, Accounting, Payroll, Purchasing, Accounts Payable, and Group Insur- ance services. In FY2012, the Finance Department successfully implemented the new higher co-pay and deductible health plans offered by the Cape Cod Municipal Health Group. These plans resulted in the saving of over $100,000 and matched the state’s Group Insurance Commission (GIC) offered plans for cost ef- fectiveness. The Finance Department continued to manage the accounts for the Cape and Vineyard Electric Co- operative, Inc. (CVEC) during FY2012. Under an Administrative Services Agreement with CVEC, the Finance Department is responsible for managing the financial records and funds of CVEC. The first audit of the CVEC accounts was performed during FY2012 and resulted in an unqualified audit opin- ion. The Treasurer also acts as the CVEC Treasurer and is a member of the CVEC Board as appointed by the County Commissioners. Also in Fiscal Year 2012, the Department worked with the Barnstable County Health and Environ- ment Department to manage the Community Septic Betterment Loan Program and issue bonds through the Water Pollution Abatement Trust in the amount of $4 million. This service provides bet- terment loans to homeowners in all 15 Cape Cod towns for septic system improvements. The Finance Department began preparations for the County’s first general obligation bond issue since 1997. The bonds, which will be issued in FY 2013, provided needed capital improvements to County facilities and equipment for the Health and Environment Department’s Water Quality Testing Labo- ratory During Fiscal Year 2012, Barnstable County’s long-term general obligation bond rating continued to be Aa2. The County’s careful fiscal management continued to ensure that the books were closed on fiscal year 2012 with a modest positive balance in the General Fund, and the Cape Cod Environmental Protec- tion Fund. Registry of Deeds Excise Tax revenues were up nearly 11% from the previous fiscal year to approxi- mately $6.7 million and the Registry’s Business revenue increased a more modest 4% at approximate- ly $2.8 million, thus preserving Barnstable County’s strong financial position at the end of FY2012. County of Barnstable Annual Report Fiscal Year 2012 Page 11 County of Barnstable Tax Assessments Fiscal Year 2012 Cape Cod Commission Environmental Town County Tax Protection Tax Barnstable 493,128 515,806 Bourne 156,828 164,039 Brewster 134,520 140,706 Chatham 228,143 238,635 Dennis 233,889 244,645 Eastham 103,425 108,181 Falmouth 401,533 419,999 Harwich 177,107 185,251 Mashpee 171,699 179,595 Orleans 140,266 146,716 Provincetown 87,539 91,565 Sandwich 139,928 146,363 Truro 78,076 81,666 Wellfleet 79,766 83,434 Yarmouth 203,470 212,827 Totals 2,829,317 2,959,428 County of Barnstable Annual Report Fiscal Year 2012 Page 13 1 County of Barnstable Annual Report County ofBarnstable The Commonwealth of Massachusetts Department of Revenue-Division of Local Services-Bureau of Accounts Statement of the Receipts and Payments of the Treasurer of Barnstable County for the Fiscal Year Ending June 30, 2012 7/1/2011 General Capital Projects Cape Cod Comm All Other Description Balance Fund 0001 Fund 0005 Funds 0010-0015 Receipts Payments Fund Balances Totals Fund Balances: Reserved for Encumbrances 781,100.44 21,239.00 139,321.39 0.00 941,660.83 Reserved for Continuing Appropriations 1,576,155.08 2,045,554.74 47,683.21 0.00 3,669,393.03 Designated for Statutory Reserve 282,932.00 0.00 0.00 0.00 282,932.00 Reserved for Other 2,386,190.15 0.00 956,268.00 0.00 3,342,458.15 Unreserved and Undesignated 333.23 (4,922,684.29) 371,126.52 17,527,992.46 12,976,767.92 Total Fund Balances 7/1/11 5,026,710.90 (2,855,890.55) 1,514,399.12 17,527,992.46 21,213,211.93 BUDGETED RECEIPTS Finance 1,000.00 1,000.00 Fiscal Year 2012 Year Fiscal Misc Rentals 17,381.68 17,381.68 Courthouse Rental 1,453,344.98 1,453,344.98 Cooperative Extension 73,914.91 73,914.91 County Excise Tax 6,704,218.55 6,704,218.55 Registry of Deeds Receipts 2,812,055.05 2,812,055.05 Health & Environmental 477,736.57 477,736.57 Fire Training 114,135.00 114,135.00 License Plate Revenue-Rest Area 24,867.90 24,867.90 County Tax Assessment 2,829,317.00 2,829,317.00 Miscellaneous 184,395.82 184,395.82 Interest Income 23,014.39 23,014.39 C C Commission Tax 2,959,428.00 2,959,428.00 C C Commission Regulatory Fees 133,929.50 133,929.50 C C Commission Receipts 15,750.52 15,750.52 C C Commission Grants 767,026.76 767,026.76 TOTAL BUDGETED RECEIPTS 14,715,381.85