UNCONTROLLED HARD COPY - - VALID ONLY AT THE TIME OF PRINTING - - 6-Aug-19 MS&L Procedure PRO-4.5-0001-1-01 Permit to Work Document Owner: Bill Kruesi HSSE Manager - Asset Mgt Approved By: Bill Kruesi HSSE Manager - Asset Mgt Adrian Connolly Control of Work and Contractor Management Advisor Prepared By: Andrew Kaleski Project Engineer - Air BP Document Status: Approved Version Number: 6 Approved Date: 06-Aug-2019 Next Review Due By: 06-Aug-2024 To review changes, refer to the ‘Version Summary’ at the end of this document. Copyright © 2019 BP p.l.c. All rights reserved. This document and any data or information generated from its use, are classified, as a minimum, BP Internal. Distribution is intended for BP authorized recipients only. The information contained in this document is subject to the terms and conditions of the agreement or contract under which this document was supplied to the recipient's organisation. None of the information contained in this document shall be disclosed outside the recipient's own organisation, unless the terms of such agreement or contract expressly allow, or unless disclosure is required by law. PRO-4.5-0001-1-01 Permit to Work – Version 6 Page 1 of 34 UNCONTROLLED HARD COPY - - VALID ONLY AT THE TIME OF PRINTING - - 6-Aug-19 Contents 1. Purpose ................................................................................................................................ 4 2. Scope .................................................................................................................................... 4 3. Terms, Definitions and Abbreviations ................................................................................ 4 4. Roles and Responsibilities .................................................................................................. 8 5. Methodology ...................................................................................................................... 13 5.1. Training .......................................................................................................................... 13 5.1.1. Nomination to Attend Permit to Work Training 13 5.1.2. Issuing Authority Training – Theory, Practical and Buddy Program 13 5.1.3. Refresher Training 14 5.1.4. Confined Space Entry Issuing Authority Training 14 5.1.5. Expiry or Suspension of the Issuing Authority Accreditation 15 5.1.6. Permit Re-endorser 15 5.1.7. Work Clearance Training and Accreditation 16 5.1.8. Gas Testing Training 16 5.2. Planning and Scheduling .............................................................................................. 17 5.3. Performing Authority’s Safe Work Method Statement (SWMS) or Job Safety Analysis (JSA) ............................................................................................................... 18 5.4. BP Task Risk Assessment (TRA) ................................................................................... 18 5.5. Work Permits and Work Clearances ............................................................................. 21 5.5.1. When Work Permits and Clearances are not required 21 5.5.2. Principal Contractors 21 5.5.3. Work Clearance 22 5.5.4. WPCG Minimum Controls Checklists 22 5.5.5. Cold Work Permits 23 5.5.6. Hot Work Permits 23 5.5.7. Confined Space Entry Permits 24 5.5.8. Issue of Work Permits 24 5.6. Site Meeting prior to Start of Work .............................................................................. 26 5.7. Energy Isolation ............................................................................................................ 26 5.8. Gas Test Certificates ..................................................................................................... 27 5.8.1. Issue of Gas Test Certificates 27 5.8.2. Validity of Gas Test Certificates 27 5.9. Ground Disturbance Certificates .................................................................................. 29 5.10. Displaying the Permit or Work Clearance .................................................................... 29 5.11. Monitoring ..................................................................................................................... 29 5.12. Work Interruptions ........................................................................................................ 30 5.13. Re-endorsement of a Permit ......................................................................................... 30 5.14. Work Permit Completion and Close Out ...................................................................... 30 5.14.1. Returning to Service 31 PRO-4.5-0001-1-01 Permit to Work – Version 6 Page 2 of 34 UNCONTROLLED HARD COPY - - VALID ONLY AT THE TIME OF PRINTING - - 6-Aug-19 5.15. Amendment of Permits ................................................................................................. 31 6. Verification ......................................................................................................................... 31 7. Associated Documents ...................................................................................................... 32 7.1. Documents..................................................................................................................... 32 7.2. Records .......................................................................................................................... 32 7.2.1. Retention of Permits 32 8. External References ........................................................................................................... 32 9. Version Summary .............................................................................................................. 32 Annex A - TRA Approval Tables 34 List of Tables, Diagrams and Figures Table 1 : Terms, Definitions and Abbreviations .......................................................................... 4 Table 2 : Roles and Responsibilities ............................................................................................. 8 Figure 1: The 8 Step Permit Process .......................................................................................... 17 Figure 2: ANZ TRA Risk Matrix ................................................................................................... 20 Table 3 : Atmospheric Testing Requirements ........................................................................... 27 Table 4: Confined Space and Hot Work Atmospheric Gas Limits ............................................ 28 Table 5: Required References ..................................................................................................... 32 Table 6: Document Version Summary ....................................................................................... 33 PRO-4.5-0001-1-01 Permit to Work – Version 6 Page 3 of 34 UNCONTROLLED HARD COPY - - VALID ONLY AT THE TIME OF PRINTING - - 6-Aug-19 1. Purpose Whenever BP conducts construction, maintenance, demolition, remediation and other similar work that are typical of our industry, there is the potential for harm to people and the environment and for damage to equipment. Therefore, an effective permit to work process provides a system of work that allows tasks to be completed safely and without unplanned loss of containment with the potential to cause environmental damage or to damage a plant or equipment. A Permit to Work system is a key element of the BP Group Defined Practice for Control of Work and the BP Golden Rules of Safety. It is a formal documented system used to control certain types of non- routine work which are defined as being hazardous. This procedure sets out a required approach to safely control this work and to comply with the requirements of GDP 4.5-0001 Control of Work and OMS Group Essential 4.5.1. This procedure specifically details the requirements of the following documents: • Group Defined Practice (GDP); GDP 4.5-0001_2016 Control of Work 2. Scope This procedure applies to BP Oil NZ, and to Air BP ANZ. This procedure does NOT apply to BP Australia MS&L. (Marketing, Supply and Logistics.) The requirement specified in this procedure applies equally to BP employees, contractors and visitors engaged in BP Oil NZ and Air BP ANZ. Specific sites, areas and activities may have more detailed OMS requirements and where these exist the requirements will be specified in local procedures, safe work instructions, manuals, handbooks or specific standards. 3. Terms, Definitions and Abbreviations Table 1 : Terms, Definitions and Abbreviations Accredited Contractors Are those approved by the BP Accredited Contractor System. ANZ Australia and New Zealand Certificates Certificates are documents that define the core preparations required for work to proceed and do not, by themselves, authorise work to proceed. Certificates can be used to manage focused tasks efficiently which are not sufficiently managed by a typical permit or work clearance (e.g. precautions for ground disturbance). Cold work Work that does not introduce a source of ignition. PRO-4.5-0001-1-01 Permit to Work – Version 6 Page 4 of 34 UNCONTROLLED HARD COPY - - VALID ONLY AT THE TIME OF PRINTING - - 6-Aug-19 Competent Person An individual in a Control of Work role who can demonstrate that they have professional or technical training, knowledge, actual experience, qualifications and ability to enable them to: a) Perform duties at the level of responsibility allocated to them; b) Understand any potential hazards related to work (or equipment) under consideration; c) Recognise any technical