The Corporation of the Township of Terrace Bay COUNCIL MEETING AGENDA Tuesday, April 6, 2021 6:30 PM in the https://us02web.zoom.us/j/83094265387 Page 1. VIRTUAL MEETING https://us02web.zoom.us/j/83094265387 2. ADDITIONS AND APPROVAL OF AGENDA ITEMS 3. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. C.A.O. UPDATE a) COVID-19 Update 5. REPORTS FROM DEPARTMENT MANAGERS i. FINANCE a) Report: 2021 Final Budget 4 - 5 Report 2021 Final Budget b) Report Trackless Purchase Borrowing Agreement 6 Report_Trackless Purchase Borrowing/Loan Agreement_April 6 ii. COMMUNITY DEVELOPMENT SUPERVISOR a) Report: Waterfront Project Update 7 - 9 Report Terrace Bay Beach Development Project Progress Report b) Report: Extension/Expansion of Beach Road East 10 - 12 Terrace Bay Beach East Road Expansion (revised) iii. SPECIAL PROJECTS CO-ORDINATOR a) Report: Recycling Contract 13 - 14 Report - GFL Agreement 2021 iv. FIRE DEPARTMENT a) Report: Recruitment of Volunteer Member 15 Report Recruitment of Volunteer Member b) Fire Safety Grant 16 - 18 Fire Safety Grant 6. ADOPTION OF MINUTES a) Minutes of the Regular Council Meeting held Monday March 15, 2021 19 - 25 Regular Council - March 15 2021 b) Minutes of the Special Council Meeting (Budget) held on March 15, 2021 26 - 27 Special Council - Budget Review March 15, 2021 7. PASSING OF ACCOUNTS a) General Disbursements Approval Report for March 2021 28 General Disbursements Approval Report for Month Ending March 2021 b) General Disbursements for March 2021 8. CORRESPONDENCE - ACTION ITEMS a) Municipality of West Grey - Municipal Insurance Rates 29 - 30 Municipality of West Grey - Municipal Insurance Rates b) Lake Superior High School - Graduation Donation 31 Lake Superior High School - Graduation Donation 9. COMMITTEE & CORRESPONDENCE INFORMATION ITEMS a) Kitchener - Planning Act Timelines 32 - 33 Kitchner - Planning Act Timelines b) Municipality of Calvin - Universal Paid Sick Days 34 Municipality of Calvin - Universal Paid Sick Days c) Municipality of Halton - Long Term Care Homes 35 - 38 Municipality of Halton - Long Term Care Homes d) Municipality of Leamington - Ontario Fire College 39 - 40 Municipality of Leamington- Ontario Fire College e) Municipality of Muskoka - Ontario Fire College 41 Municipality of Muskoka - Ontario Fire College f) Municipality of Tweed - Advocacy for Reform of Joint and Several Liability 42 - 45 Municipality of Tweed - Advocacy for Reform of Joint and Several Liability g) Niagara - Homelessness, Mental Health & Addiction 46 - 48 Niagara - Homelessness, Mental Health & Addiction h) Owen Sound - Municipal Insurance Rates 49 - 50 Owen Sound- Municipal Insurance Rates i) Plympton-Wyoming - Carbon Tax 51 Plympton-Wyoming - Carbon Tax j) Plympton-Wyoming - Colour Coded Capacity Limits 52 Plympton-Wyoming - Colour Coded Capacity Limits k) Plympton-Wyoming - Ontario Fire College 53 - 54 Plympton-Wyoming - Ontario Fire College l) Thunder Bay District Health Unit - Board of Health Meeting Minutes 55 - 59 TBDHU - Board of Health Meeting Minutes m) Town of Erie - Colour Coded Capacity Limits 60 - 62 Town of Fort Erie - Colour Coded Capacity Limits n) Town of Fort Erie - Homelessness, Mental Health & Addiction 63 - 66 Town of Fort Erie - Homelessness, Mental Health & Addiction o) Town of Fort Erie - McNally House Hospice's Life 67 - 69 Town of Fort Erie - McNally House Hospice's Life Page 2 of 80 p) Town of Orangeville - Bill 257 70 Town of Orangeville - Bill 257 q) Town of Shuniah - Provincial Vaccine Rollout 71 Township of Shunish - Provincial Vaccine Rollout r) Township of Schreiber - Paramedic Services Master Plan 72 - 73 Township of Schreiber - Paramedic Services Master Plan s) Township of Manitouwadge - Thunder Bay District Communities 74 - 75 Township of Manitouwadge - Thunder Bay District Communities t) Town of Pickle Lake - Municipal Act / Elections Act 76 Township of Pickle Lake - Municipal Act Municpal Elections Act u) Town of Cochrane - MeeQuam Youth Residence Closure 77 - 78 Town of Cochrane - MeeQuam Youth Residence Closure v) Kingsville - Bill C-21 79 - 80 Kingsville - Bill C-21 10. BY-LAWS a) By-law 14-2021 By-law to enter into a transfer payment agreement with Majesty the Queen - Fire Safety Grant b) By-law 11-2021 By-law to adopt the estimates of all sums required for 2021 (Budget 2021) c) By-law 12-2021 By-law to enter into a 5 year fixed loan agreement with CIBC d) By-law 13-2021 By-law to enter into a Recycling Agreement Contract with GFL Environmental 11. OTHER BUSINESS a) Other/Additions 12. RESOLUTIONS 13. PUBLIC QUESTION PERIOD 14. ADJOURNMENT Page 3 of 80 CORPORATION OF THE TOWNSHIP OF TERRACE BAY DATE: April 6th 2021 REPORT TO: Council SUBJECT: 2021 Operating and Capital Budget Information: For Council’s adoption, Administration has prepared the 2021 Operating and Capital budget. As discussed, any modifications to the Waterfront Development Project regarding roadways will be funded from reserves, having no impact on the budget bottom line. Current Discussion: Administration is bringing forward a proposed 2021 budget with a Municipal tax levy of $3,344,465.11 This amount is an increase of 0.87% over prior year. The following property classes are affected ‘on average’ as follows: • Residential = 1.11% • Multi-Residential = 0.00% • Commercial = (0.94)% • Large Industrial = (0.62)% Council should note that individual properties will be affected differently depending on changes to their respective assessments. An average residential tax bill of $2,300 will see an increase of approximate increase of $25.60/year or $2.13/month. Financial Implications: The proposed budget brings about a Municipal tax levy of $3,344,465 and an Education tax levy of $290,381 for total 2021 taxes of $3,634,846. Options: (A) Approve the 2021 Operating and Capital Budgets as presented and that the appropriate bylaw be brought forward. (B) Do not approve the budget as presented and direct Administration to come back with changes. Recommendation: Administration recommends option (A) Approve the 2021 Operating and Capital Budgets as presented and that the appropriate bylaw be brought forward. Respectfully Submitted, Dan Mulligan Treasurer/Deputy-Clerk Page 4 of 80 ` ` Township of Terrace Bay - 2021 Capital & Operating Budget as of March 2, 2021 CAPITAL 2020 2020 2021 G/L ACCOUNT DESCRIPTION BUDGET ACTUALS BUDGET 1200 ADMINISTRATION - - - 2100 FIRE DEPARTMENT 13,250 11,434 83,600 2300 EMERGENCY MEASURES (BY-LAW) - - - 3100 ROADWAYS - - 25,198 3900 GENERAL PUBLIC WORKS 176,393 174,702 86,300 4100 SEWAGE COLL.& TREATMENT SYSTEM - - - 4400 STORM SEWERS AND DITCHES - - - 4500 WATER MAINS AND CONNECTIONS 4,100 4,662 5,000 4550 HYDRANTS - - - 4650 LANDFILL SITE 18,000 18,000 - 5200 TERRACE BAY MEMORIAL CEMETERY - - - 7210 RECREATION CENTRE 18,500 17,320 8,000 7220 POOL - - - 7230 ARENA - - - 7270 PLAYGROUNDS,COURTS,FITNESS TRL - 7810 TERRACE BAY PUBLIC LIBRARY 8240 HIGHWAY COMMERCIAL AREA 8850 TOURISM DEVELOPMENT 27,546 (7,425) 72,712 ** TOTAL CAPITAL REVENUE ** (3,669,149) (3,761,792) (4,449,201) ** TOTAL CAPITAL EXPENSES ** 3,926,938 3,980,484 4,730,012 ** NET CAPITAL COSTS ** 257,789 218,692 280,811 2020 2020 2021 OPERATING BUDGET ACTUALS BUDGET 1001-1004 MUNICIPAL PURPOSES TAXATION (3,265,396) (3,265,397) (3,293,635) 1005 PAYMENTS IN LIEU OF TAXES (101,681) (101,698) (102,255) 2000 ONTARIO UNCONDITIONAL GRANTS (858,800) (858,800) (858,800) 069 OTHER UNASSIGNED REVENUES (90,000) (71,384) (90,000) 1100 COUNCIL 166,255 121,496 102,654 1200 ADMINISTRATION 772,092 744,043 863,764 2100 FIRE DEPARTMENT OPERATIONS 167,996 165,713 189,080 2120 FIRE SUPPLEMENTARY REVENUE - - - 2200 POLICE FORCE OPERATIONS 327,933 322,481 327,993 2290 POLICE BOARD OPERATIONS 9,400 858 5,750 2300 BY-LAW ENFORCEMENT OFFICER 15,950 19,566 16,000 2340 PROVINCIAL OFFENCES (7,500) (2,448) (5,000) 2350 CROSSING GUARDS 25,075 24,857 25,159 2400 EMERGENCY MEASURES 7,000 24,620 7,250 3100 ROADWAYS 412,383 354,715 413,998 3200 STREET LIGHTING OPERATIONS 36,500 33,696 36,500 3300 TERRACE BAY MUNICIPAL AIRPORT 18,459 10,483 48,686 3600 GARAGE OPERATIONS 153,706 144,828 121,197 3900 GENERAL PUBLIC WORKS 127,721 125,067 133,352 4100 SEWAGE COLL.& TREATMENT SYSTEM 71,190 54,814 80,199 4500 WATER MAINS AND CONNECTIONS (191,785) (229,953) (203,754) 4550 HYDRANTS 10,435 9,526 10,578 4600 GARBAGE COLLECTION 18,673 23,000 20,827 4650 LANDFILL SITE 63,045 48,425 86,591 5200 TERRACE BAY MEMORIAL CEMETERY 7,105 8,828 3,924 5220 HEALTH & SAFETY 26,176 14,396 21,708 5230 THUNDER BAY HEALTH UNIT 37,387 37,392 37,387 5235 AMBULANCE 92,000 91,917 96,600 6330 HANDI-TRANSIT ASSISTANCE 25,000 19,628 25,000 6340 SOCIAL SERVICES ADMIN. BOARD 137,304 136,043 139,033 6420 SNOW REMOVE ASSISTANCE PROGRAM 14,693 13,629 16,193 7110 RECREATION OPERATIONS 233,580 223,714 244,365 7210 RECREATION CENTRE 514,065 418,649 481,441 7220 POOL 64,166 56,797 49,387 7230 ARENA 55,560 50,877 47,607 7240 CURLING CLUB (259) (128) 13,895 7250 REFRIGERATION PLANT 31,887 33,019 20,829 7260 BOWLING ALLEY (256) (752) 431 7270 PLAYGROUNDS,COURTS,FITNESS TRAIL 39,851 29,955 42,854 7290 CULTURAL CENTRE 59,305 28,155 43,393 7320 MUNICIPAL EVENTS 41,555 16,640 39,455 7810 TERRACE BAY PUBLIC LIBRARY 195,914 183,993 203,922 8000 PLANNING & DEVELOPMENT 7,500 16,780 10,600 8100 TRANSPORTATION GRANT SERVICES 5,504 (60,406) 5,196 8120 COMMITTEE OF ADJUSTMENT (5,400) (6,600) (5,325) 8140 COMMUNITY ADJUSTMENT - - - 8200 BUILDING INSPECTION (2,500) (88,872) (9,400) 8850 COMMUNITY DEVELOPMENT 273,422 216,834 254,559 ** TOTAL OPERATING REVENUE ** (6,557,520) (6,711,058) (6,596,233) ** TOTAL OPERATING EXPENSES ** 6,299,731 5,850,056 6,315,422 ** NET OPERATING COSTS ** (257,789) (861,002) (280,811) ** TOTAL REVENUE - OPERATING AND CAPITAL ** (10,226,670) (10,472,849) (11,045,434) ** TOTAL EXPENSES - OPERATING AND CAPITALSUMMARY ** 10,226,670 9,830,539 11,045,434 ** GRAND TOTAL FROM TAXATION - OPERATING AND CAPITAL ** - (642,310) (0) Page 5 of 80 CORPORATION OF THE TOWNSHIP OF TERRACE BAY DATE: April 6th 2021 REPORT TO: Council SUBJECT: Trackless Loan Agreement Information: On July 20th, 2020 Council passed a resolution (CR 138-2020) approving the purchase of a new municipal tractor and attachments from Works Equipment Ltd.