YOUNGSTOWN CITY SCHOOL DISTRICT MAHONING COUNTY SINGLE AUDIT COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2001 YOUNGSTOWN CITY SCHOOL DISTRICT MAHONING COUNTY TABLE OF CONTENTS TITLE PAGE Schedule of Federal Awards Expenditures ................................................ 1 Notes to Schedule of Federal Awards Expenditures ........................................ 2 Report of Independent Accountants on Compliance and on Internal Control Required by Government Auditing Standards ................................ 3 Report of Independent Accountants on Compliance With Requirements Applicable to Each Major Program and Internal Control Over Compliance in Accordance With OMB Circular A-133 ...................................... 5 Schedule of Findings ................................................................ 7 This page intentionally left blank. YONNGSTOWN CITY SCHOOL DISTRICT MAHONING COUNTY SCHEDULE OF FEDERAL AWARDS EXPENDITURES FOR THE YEAR ENDED JUNE 30, 2001 Pass Federal Grantor/ Through Federal Pass Through Grantor Entity CFDA Non-Cash Non-Cash Program Title Number Number Receipts Receipts Disbursements Disbursements U.S. DEPARTMENT OF AGRICULTURE Passed Through Ohio Department of Education: Nutrition Cluster: Food Distribution Program 045161 10.550 $296,111 $288,607 National School Breakfast Program 03-PU 10.553 $720,459 $720,459 National School Lunch Program 05-PU 10.555 2,643,492 2,643,492 SChild Care Food Program 21-ML 10.558 1,066 1,066 Total U.S. Department of Agriculture - Nutrition Cluster 3,365,017 296,111 3,365,017 288,607 U.S. DEPARTMENT OF EDUCATION Passed Through Ohio Department of Education: Employment Services (School to Work) 041632 17.249 48,000 29,700 Special Education Cluster: Special Education Grants to States 045161 (IDEA Part B) 6B-SF 84.027 1,201,789 1,111,776 Special Education - Preschool Grant PG-S1 84.173 136,708 122,241 Total Special Education Cluster 1,338,497 1,234,017 Adult Education- State Grant Program AB-S1 84.002 241,853 223,418 Grants to Local Educational Agencies 045161 (ESEA Title I) C1-S1/SD 84.010 6,648,251 6,275,755 Vocational Education 045161 Basic Grants to States 20-C2 84.048 591,439 662,352 Pell Grant Program — 84.063 199,319 199,319 Drug-Free Schools Grant DR-S1 84.186 92,599 77,548 Homeless Child Education HC-S1 84.196 83,317 72,658 Improvement of Education Grant P1-S1 84.215 21,875 14,519 Goals 2000 - Subsidy Grant G2-S8 84.276 111,652 25,077 Eisenhower Professional Development State Grant MS-S1 84.281 34,572 6,952 Innovative Educational Program Strategies C2-S1 84.298 86,836 47,445 Class Size Reduction Subsidy CR-S1 84.340 899,409 960,183 Title I - Accountibility Subsidy AK-S1 84.348 49,331 29,107 Total U.S. Department of Education 10,446,950 9,858,050 U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES Passed Through Ohio Department of MRDD Medical Assistance Program - CAFS — 93.778 876,652 876,652 Total U.S. Department of Health and Human Services 876,652 876,652 Totals $14,688,619 $296,111 $14,099,719 $288,607 The accompanying notes to the Schedule of Federal Awards Expenditures are an integral part of this schedule. 1 YOUNGSTOWN CITY SCHOOL DISTRICT MAHONING COUNTY NOTES TO SCHEDULE OF FEDERAL AWARDS EXPENDITURES JUNE 30, 2001 NOTE A - SIGNIFICANT ACCOUNTING POLICIES The accompanying Schedule of Federal Awards Expenditures (the Schedule) summarizes the activity of the District’s federal award programs. The Schedule has been prepared on the cash basis of accounting. NOTE B - FOOD DISTRIBUTION Nonmonetary assistance, such as food received from the U.S. Department of Agriculture, is reported in the Schedule at the fair market value of the commodities received and consumed. Cash receipts from the U.S. Department of Agriculture are commingled with State grants. It is assumed federal monies are expended first. At June 30, 2001, the District had no significant food commodities in inventory. NOTE C - MATCHING REQUIREMENTS Certain Federal programs require that the District contribute non-Federal funds (matching funds) to support the Federally-funded programs. The Government has complied with the matching requirements. The expenditure of non-Federal matching funds is not included on the Schedule. 2 Voinovich Government Center 242 Federal Plaza West Suite 302 Youngstown, Ohio 44503 Telephone 330-797-9900 800-443-9271 Facsimile 330-797-9949 www.auditor.state.oh.us REPORT OF INDEPENDENT ACCOUNTANTS ON COMPLIANCE AND ON INTERNAL CONTROL REQUIRED BY GOVERNMENT AUDITING STANDARDS Youngstown City School District Mahoning County 20 West Wood Street Youngstown, Ohio 44501 To the Board of Education: We have audited the financial statements of the Youngstown City School District, Mahoning County, (the District) as of and for the year ended June 30, 2001, and have issued our report thereon dated December 28, 2001. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the District’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. However, we noted certain immaterial instances of noncompliance that we have reported to management of the District in a separate letter dated December 28, 2001. Internal Control Over Financial Reporting In planning and performing our audit, we considered the District’s internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. However, we noted other matters involving the internal control over financial reporting that do not require inclusion in this report, that we have reported to management of the District in a separate letter dated December 28, 2001. 3 Youngstown City School District Mahoning County Report of Independent Accountants on Compliance and Internal Control Required by Government Auditing Standards Page 2 This report is intended for the information and use of the management, Board of Education, and federal awarding agencies and pass through entities, and is not intended to be and should not be used by anyone other than these specified parties. Jim Petro Auditor of State December 28, 2001 4 Voinovich Government Center 242 Federal Plaza West Suite 302 Youngstown, Ohio 44503 Telephone 330-797-9900 800-443-9271 Facsimile 330-797-9949 www.auditor.state.oh.us REPORT OF INDEPENDENT ACCOUNTANTS ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR FEDERAL PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 Youngstown City School District Mahoning County 20 West Wood Street Youngstown, Ohio 44501 To the Board of Education: Compliance We have audited the compliance of Youngstown City School District, Mahoning County, (the District) with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to its major federal programs for the year ended June 30, 2001. The District’s major federal programs are identified in the summary of auditor’s results section of the accompanying schedule of findings. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the District’s management. Our responsibility is to express an opinion on the District’s compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance occurred with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program. An audit includes examining, on a test basis,