MOGALAKWENA LOCAL MUNICIPALITY TENDER SHALL HAVE THE CIDB CLASS GRADING 6 CE OR HIGHER CONTRACT NO: 17-2020/2021 FOR JAKKALSKUIL CLUSTER – WATER SCHEME (A1): GALAKWENASTROOM, KABEANA, SKILPADSKRAAL, DIKGOKGOPENG & LUSAKA PROCUREMENT DOCUMENT MARCH 2021 NAME OF TENDERER: .......................................................................................... TENDER SUM IN FIGURES: .......................................................................................... TENDER SUM IN WORDS: ......................................................................................... (form of offer) .......................................................................................... ISSUED BY: THE MUNICIPAL MANAGER MOGALAKWENA LOCAL MUNICIPALITY 54 RETIEF STREET MOKOPANE 0601 Tel: (015) 491 9600 Fax: (015) 491 9755 PREPARED BY: TSHASHU CONSULTING AND PROJECT MANAGERS 06 HANS VAN RENSBURG STREET, SUITE 11 POLOKWANE-NORTH 0750 Tel: (015) 291 4365 Fax: 015 291 5392 Email: [email protected] 1 CHECKLIST DESCRIPTION *YES *NO Power of Attorney/ JV agreement in case of JV (Attachment) Certificate of Authority/Letter of Authority of signatory (Attachment) Valid Tax Clearance attached (Attachment) CIDB grading (Attachment) Correct minimum grading required and not expired status Form of Offer Completed in figures and in words Document filled in with a black pen All pages to be initialised Schedule of construction plant (Attach registration papers (NATIS)licence disc or letter of intent to rent plant from accredited plant hiring firms) Schedule of Company Experience (Attach certified copies of appointment letters and completion certificates of previous projects) Key Staff and personnel (Attach organogram with CV's and certified copies of qualification certificates) Schedule of sub contracts (Attachment) Programme of works included (Attachment) Declaration of interest completed/All MBD forms to be completed. Accredited BBB-EE Certificate (Attachment) Joint BBB-EE for joint ventures or sworn-in affidavit. Company registration document (Attachment) YES/*NO mark with √ NB: Please note the checklist is just a guide to assist you. NB: Requirement for neatness and Convenience to the Evaluation of the Tender All attachments must be bound into one document separately and submitted with Tender Document strapped together with a rubber band. 2 CONTRACT NO: 17-2020/2021 FOR JAKKALSKUIL CLUSTER – WATER SCHEME (A1)- GALAKWENASTROOM, KABEANA, SKILPADSKRAAL, DIKGOKGOPENG & LUSAKA CONTENTS THE TENDER PART T1: TENDERING PROCEDURES T1.1 Tender Notice and Invitation to Tender. (White) T1.2 Tender Data. (Pink) PART T2: RETURNABLE DOCUMENTS T2.1 Returnable Schedules required for Tender Evaluation. (Yellow) T2.2 Other Documents required for Tender Evaluation. (Yellow) T2.3 Returnable Schedules that will be incorporated into the Contract. (Yellow) THE CONTRACT PART C1: AGREEMENT AND CONTRACT DATA C1.1 Form of Offer and Acceptance. (White) C1.2 Agreement in Terms of the Occupational Health & Safety Act. (White) C1.3 Guarantee. (White) C1.4 Form Agreement in Terms of the Mine Health and Safety Act. (White) C1.5 Appointment in Terms of Section 4 of the Mine Health and Safety Act. (White) C1.6 Mine Health and Safety Act No 29. (White) C1.7 Agreement in Terms of the Mine Health and Safety Act. (White) C1.8 Contract Data. (White) C1.9 Disaster Management Act (Covid-19). (White) 3 PART C2: PRICING DATA C2.1 Pricing Instructions. (Yellow) C2.2 Bills of Quantities. (Yellow) C2.3 Summary of Bill of Quantities. (Yellow) C2.4 Calculation of Tender Sum. (Yellow) PART C3: SCOPE OF WORK C3.1 Description of Works. (Blue) C3.2 Standard Specifications. (Blue) C3.3 Procurement. (Blue) PART C4 : SITE INFORMATION C4.1 Site Information. (Green) C4.2 Topography. (White) C4.3 Locality Plan. (White) C4.4 Drawings. (White) 4 T. U. V. THE TENDER PART T1: TENDERING PROCEDURES PART T2: RETURNABLE DOCUMENTS 5 PART T1: TENDERING PROCEDURES T1.1 TENDER NOTICE AND INVITATION TO TENDER…………………………7 T1.2 TENDER DATA ......................................................................................... 9 6 T1.1 TENDER NOTICE AND INVITATION TO TENDER CLOSING DATE & TIME: 12 APRIL 2021 AT 10H00 am. NOTICE NUMBER: 72/2021 Mogalakwena Local Municipality hereby invites suitably qualified service providers to tender for the below mentioned project. Tenders are hereby invited from prequalified tenderers who can demonstrate that they will have in their employment staff which satisfy EPWP requirements during the construction stage. The details of the project are as follows: No: Project Name CIDB Tender Minimum Compulsory Enquiries Grading Number Number of Briefing Work Session Opportuniti es Expected 1 Jakkalskuil Cluster 6CE OR 17-2020/2021 Mogalakwena 015 491 – Water Scheme HIGHER Municipality: 9671/9731/9649 (A1)- Old Council Scm@mogalak- Galakwenastroom, Chamber wena Kabeana, Skilpadskraal, Dikgokgopeng & Lusaka Mogalakwena Municipality will evaluate, adjudicate and award the bids in accordance with the PPPFA of 2017 BID DOCUMENTS CONTAINING THE CONDITIONS OF BIDS AND REQUIREMENTS CAN BE DOWNLOADED ON E-TENDERS PUBLICATION PORTAL AT www.etenders.gov.za for free and Municipality official website. www.mogalakwena.gov.za Official and compulsory briefing meetings will be held on 26 March 2021 at 10H00 am in the Library, Chroompark, Mokopane, 0656. The respective project name with the project number must be clearly marked on the envelope before submission. Complete tender documents, fully priced, signed and sealed in an envelope must be deposited in the Tender Box at Mogalakwena Municipality, 54 Retief Street, Mokopane, by no later than 10H00 am on 12 April 2021 for all the above projects when all tenders received will be opened in public in the Old Council Chamber, on the Ground Floor Civic Centre. No late, faxed, telegraphic, emailed and telephonic tenders will be accepted. The council also reserves the right to negotiate further conditions and requirements with the successful tenderer. NB* Service providers should take note that no bid/service will be awarded to a service provider who is not registered and valid on Web Based Central Supplier Database (CSD). 7 Enquiries related to this tenders must be addressed to Supply Chain Management at 015 491 9671/9731/9649/9647. The Municipality does not bind itself to accept the lowest or any tender and reserves the right to accept any tender or any part thereof, which may result in the acceptance of more than one tender, whichever the case may be. ML MASHISHI – ACTING MUNICIPAL MANAGER 54 RETIEF STREET MOKOPANE 0601 8 TENDER DATA The conditions of tender are the Standard Conditions of Tender as contained in Annex F of SANS 294:2015. The Standard Conditions of Tender makes several references to the tender data for details that apply specifically to this tender. The tender data shall have precedence in the interpretation of any ambiguity of inconsistency between it and the Standard Conditions of Tender. Each item of data given below is cross-referenced to the subclause in the Standard Conditions of Tender to which it mainly applies. Subclause Data F.1.1 The employer is the Mogalakwena Local Municipality. F.1.2 The Project Document issued by the employer consists of the following: THE TENDER Part T1: Tendering procedures: T1.1 Tender notice and invitation to tender T1.2 Tender Data Part T2: Returnable documents T2.1 Returnable Schedules required for Tender Evaluation T2.2 Other Documents required for Tender Evaluation T2.3 Returnable Schedules that will be incorporated into the Contract` THE CONTRACT Part C1: Agreements and contract data C1.1 Form of Offer and Acceptance C1.2 Agreement in Terms of the Occupational Health & Safety Act C1.3 Guarantee C1.4 Form Agreement in Terms of the Mine Health and Safety Act S C1.5 Appointment in Terms of Section 4 of the Mine Health Safety Act C1.6 Mine Health and Safety Act No 29 C1.7 Agreement in Terms of the Mine Health and Safety act C1.8 Contract Data Part C2: Pricing data C2.1 Pricing instructions C2.2 Bills of quantities C2.3 Summary of Bills of Quantities C2.4 Calculation of Tender Sum 9 Part C3: Scope of work C3.1 Description of Works C3.2 Standard Specifications C3.3 Procurement C3.4 Additional Information Part C4: Site information C4.1 Site Information C4.2 Locality Plan Part C5: Drawings F 1.4 The employer’s agent is: Name: Tshashu Consulting and Project Managers Address: Suite 11, 06 Hans Van Rensburg, Polokwane, 0699 Tel: (015) 291 4365 Fax: 015 291 5392 Email: [email protected] F.2.1 Only those tenderers who are registered with the CIDB, or can provide proof of having applied for registration, in a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a 6 CE OR HIGHER class of construction work, or by a contractor who is registered as a potentially emerging enterprise in terms of these Regulations at a contractor grading designation, one level higher than the contractor’s registered grading designation, provided that the client (a) is satisfied that such a contractor has the potential to develop and qualify to be registered in that higher grade; and (b) ensures that financial, management or other support is provided to that contractor to enable the contractor to successfully execute that contract are eligible to submit tenders. Joint ventures are eligible to submit tenders provided that: 1. every member of the joint venture is registered with the CIDB or can provide proof of having registered; 2. the lead