Tender No. 579/CSA (Q-1A)/DCP/P&L/2019 FOR DESIGN, SUPPLY, INSTALLATION, COMMISSIONING & MAINTENANCE OF 6630 NOS. CCTV CAMERAS IN THE AREA OF 50 POLICE STATIONS OF DELHI IDENTIFIED ON THE BASIS OF CRIME MAPPING STUDY FOR DELHI POLICE Page 1 of 133 INDEX S.No. Description Page No. 1 Index & Important dates 2 2 Chapter – 1 Instructions to Bidders 3-18 3 Chapter – 2 Conditions of Contract 19-33 4 Chapter – 3 Schedule of Requirements 34-35 5 Details of locations/sites for installation of Chapter - 3A CCTV (to be attached) 36 -83 6 Chapter – 4 Technical Specifications 84-108 7 Chapter – 5 Specimen Price Schedule. The bidder has 109-112 to quote the price in excel sheet format provided in the financial bid folder with the tender on CPP Portal 8 Chapter – 6 Contract Form 113-115 9 Chapter – 7 Other Standard Forms 10 Annexure - C1 Bidders Particulars 116 11 Annexure - C2 Bid Form 117 12 Annexure - C3 Guarantee/Warranty 118 13 Annexure – C4 Bid Letter 119 14 Annexure – Proforma for Bank Guarantee/Bid Security 120 C5(A) 15 Annexure – Proforma for Performance 121-122 C5(B) Guarantee/Security 16 Annexure – C6 Tender Acceptance Letter 123 17 Annexure – C7 Check List-Technical Bid 124 18 Annexure – C8 ECS form 125 19. Annexure – C9 Integrity Pact 126-132 20 Annexure – C10 Procurement Guidelines (Hierarchy Level) 133 IMPORTANT DATES Last date for submission of pre-bid queries 27/09/2019 AT 1000 HRS. Pre-bid meeting 01/10/2019 AT 1130 HRS. Tentative date for issue of Corrigendum/ Reply to pre-bid query 10/10/2019 AT 1500 HRS. Last date for submission of On-line Bids 02/11/2019 AT 1800 HRS. Opening of Technical Bids 04/11/2019 AT 1130 HRS. Contact Address: Deputy Commissioner of Police, Provisioning and Logistics, 5, Rajpur Road, Delhi – 110054. Tel/fax : 91-11-23993344 E-mail : [email protected] Page 2 of 133 OFFICE OF THE DY. COMMISSIONER OF POLICE: PROV. & LOGISTICS: DELHI. (AN IS/ISO 9001 : 2008 UNIT) 5, RAJPUR ROAD, DELHI-110054 CHAPTER – 1 INSTRUCTIONS TO BIDDERS 1. GENERAL: 1.1 Online bids are invited in two bid system – (i) Technical Bid & (ii) Price Bid from experienced Companies/system integrator/JV/manufacturers/authorized distributors and also from Government/Semi-Government Organizations, Public Sector Undertakings to design, supply, installation, commissioning and maintenance of 6630 Nos. CCTV Camera System at the vulnerable points in jurisdiction of 50 Police Stations of Delhi Police in different parts/areas of Delhi identified on the basis of crime Mapping study. (hereinafter referred to interchangeably as the “Equipments” or the “Items” or the “Goods” or the “Stores” or the “System”) as per the Schedule of Requirement (Chapter-3), details of locations/point/area (Chapter-3A), Technical Specifications (Chapter-4) and in this document. 1.2 Bidders are advised to study the tender document carefully & thoroughly. Submission of tender shall deem to have been done after careful study and examination of the tender document with full understanding of its implications. 1.3 It will be imperative on each bidder to fully acquaint himself with all the local conditions and factors, which would have any effect on the performance of the contract and cost of the goods. No request for the change of price or time schedule of delivery of Goods shall be entertained, on account of any local condition or factor once the offer is accepted by the Purchaser. 1.4 The Scope of Work shall include design, supply, delivery/installation, commissioning and maintenance of CCTV system on site, loading/unloading, any equipment/services associated with the successful installation, commissioning and functioning of the system, integration, software optimization, providing guarantee/warranty and post warranty services for the entire system and any other related accessories/services for the complete setting up of the proposed system as per the Schedule of Requirements (Chapter-3) at the locations/sites in different parts of Delhi (Chapter-3A) and Technical Specifications (Chapter-4). The successful bidder shall assume full responsibility of the complete System for its entire life cycle (8 years which includes 3 years guarantee/warranty and 05 years CAMC). The obtaining of related permissions for road cutting from all government organizations/land owning agencies viz. DDA/MCD/PWD/NDMC/ Highway Authorities etc shall be the responsibility of the bidder. However, Delhi Police will provide necessary support/assistance for completing all relevant formalities for obtaining permissions etc. as per requirement. Page 3 of 133 1.5 The Purchase committee with the approval of competent authority reserves the right to relax any terms & conditions in the Govt. interest 1.6 Conditional bids will not be entertained and summarily rejected. Only online bids will be accepted and no physical bids will be accepted. 1.7 Optional bids will not to be entertained and summarily rejected. The firm should have to quote as per their model of equipment offered for the system. The optional rates will not be accepted and the tender will be rejected straightway. 1.8 Bids not accompanied the scanned copies of Application Fee and Earnest Money will be rejected straightway. 1.9 The competent authority reserves the right to terminate/recall the tender at any stage due to administrative reasons. 1.10 The tender will be rejected straightway without assigning any reasons if the firm/company or their owners/partners/directors etc. found involved in any Criminal Case/blacklisted. 1.11 Foreign firm can participate in the tender only through their authorized distributor/dealer/agent appointed in India. In case bidder is an Indian Agent of foreign firm/principal, the bidder shall have to submit the copy of agreement between the parties containing terms and conditions and quantum of agency commission. No foreign company shall be entertained directly. 1.12 In cases where manufacturer has submitted bid, bids of its authorized distributors will not be entertained and EMD will be returned. In case of dispute, all the infringing bids will be rejected. 1.13 Bidders shall not be permitted to alter or modify their bids after expiry of the deadline for receipt of bids. 1.14 In case of any issue of clarification on the interpretation of clause(s) arises, then the decision/interpretation of department (Delhi Police) shall be final and binding on the bidding firms. No further request in this regard will be entertained. 1.15 Consortium with any organization shall not be permitted. 1.16 The JV agreement document should clearly state the Lead Partner, roles and responsibilities of each firm for the successful implementation of the said Project. It should be clearly mentioned in the JV agreement that every firm of the JV shall be responsible jointly and severally liable for the successful completion of the entire project. The Lead Partner shall be authorized to incur liabilities, receive payments and receive instructions for and on behalf of any or all JV partners. If the Bidder uses strength/credential of OEM, in that case, OEM should be a JV partner. The scanned copy of agreement shall be submitted with the Bid. 1.17 Bidder must upload their bid on the Central Public Procurement Portal (CPP Potal) well in time i.e. on or before the last date/time of closing of bid. Late/delayed bids will not be entertained at all. The Department may, at its discretion extend the deadline for submission of bids in which case all right and obligations of the department and the bidder will be the same. Page 4 of 133 1.18 Procurement Guideline shall be followed as per the hierarchy level given in Annexure C10 attached to this document in line with Manual for procurement of Goods, 2017. 2. SCHEDULE OF TENDER: 2.1 As per instructions of the Govt., the tender documents have been published on the Central Public Procurement Portal website: http://eprocure.gov.in and can be downloaded from this website (CPP Portal). The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates before the stipulated date & time. 2.2. The Pre bid meeting/conference will be held on 01/10/2019 at 1130 Hrs. in Committee Room, Prov. & Logistics, 5, Rajpur Road, Delhi-110054. All the interested bidders may send their queries, if any, in respect of the tender documents and softcopy of the same in MS-word format must be sent on e-mail id: dcp-pl- [email protected]. They also have to send hard copy of all emailed queries by post/personally in the office of undersigned or the same can be put personally in a box placed in the office of undersigned at Reception/D.O. Room, Prov. & Logistics, 5, Rajpur Road, Delhi-110054 by 10.00 A.M. on or before 27/09/2019. However, if for any valid reason, clarifications are not sought by the bidder within the stipulated time, Delhi Police may, at its discretion, entertain such queries at the pre-bid meeting in the presence of the bidders attending the meeting. The same, however, should be in writing and duly signed by the bidder. The queries received after the pre-bid meeting will not be entertained on any ground whatsoever. 2.3 The online bid submission will tentatively start from only after uploading the result of Pre-bidders meeting) and will be closed on 02/11/2019 at 1800 Hrs. 2.4 The online technical bids will be opened on 04/11/2019 at 1130 Hrs. in the Committee Room, Prov. & Logistics, 5, Rajpur Road, Delhi. The bidders or their authorized representatives may be present, if they so desire.