APPROVED 7-14-2014 City of Peabody Minutes of the City Council Meeting June 30, 2014 Office of the City Clerk June 30, 2014 CALL TO ORDER: The regular meeting was called to order by Mayor Larry Larsen, at 7:00 p.m. in the council chambers of City Hall located at 300 N. Walnut, Peabody, Kansas. The following council members were present: Steve Rose, Janice Woodruff, Tim Peterson, Robert Knapp and Travis Wilson. Mayor Larsen stated that a quorum was established. STAFF: Stephanie Ax - City Clerk , Police Chief Bruce Burke, Mark Penner - Fire Chief, Beth Peter - Swimming Pool Manager k VISITORS: Susan Marshall, Peabody Gazette-Bulletin, Terry Johnson and Kaete Johnson I. MINUTES: The council reviewed the minutes of the regular city council meeting June 9, 2014 Councilman Peterson requested that the motion at the top of page 2 have his name added as the member who seconded the motion for the ad space in the Peabody Gazette-Bulletin; Clerk Ax suggested the motion at the bottom of page 4 be altered for clarification purposes as follows: Motion by Knapp to pay the 2013 past due taxes on the (5) Baker Lofts property, located at 115, 117, 121, 123 and 125t N. Walnut in the amount of $9563.69 to the Marion County Treasurer immediately to avoid accruing late fees with the caveat that when the buildings are sold, the money wil be given back to the city. Payment of taxes on 117, 121, 123, 125 N. Walnut will be paid under protest. MOTION by Rose to approve the minutes of the regular scheduled city council meeting of June 09, 2014 as amended. Motion was seconded by Wilson. Motion carried 5-0. II. APPROPRIATIONS: The council reviewed Payroll 06b $ 13,207.65 6b Fringe Benefits & Taxes $ 6,710.17 2014-06b Payables $ 17,582.24 2014-06c Payables $ 14,375.46 2014 6b Extra payables $ 15,443.59 Councilman Robert Knapp questioned Check #31067 to Westar Energy in the amount of $86.25. Mayor Larsen explained that this was an account for the electrical outlets in the Baker buildings which were used to operate the pumps during heavy rains. Councilman Woodruff asked if there were anymore outstanding bills for Baker Lofts, LLC? Susan Marshall indicated there was a small balance due with the Peabody Hardware store. MOTION by Wilson to approve Payroll 06b $13.207.65; 6B Fringe Benefits & Taxes $6,710.17; 2014- 06b Payables 17,582.24 ; 2014–06c Payables $14,375.46; 2014 -6b extra payables $15,443.59.. Motion was seconded by Peterson. Motion carried 4-1 (Knapp). City Council Minutes June 30, 2014 Page 2 III. PUBLIC COMMENT: Mayor Larsen invited anyone to speak during this portion of the meeting if it were three (3) minutes or less, or to request to be on the agenda if more time was needed. There were no public comments made. IV. APPROVAL OF AGENDA: Fire Chief Penner requested to be placed on the agenda under C5 - Standing Committee - Fire. MOTION by Woodruff to approve the agenda as amended. Motion was seconded by Peterson. Motion carried 5-0. V. AGENDA ITEMS: A. Terry Johnson addressed the council about his concerns of disability access to the swimming pool. It is difficult to get in and out of the pool house except through the women’s side. The ramp on the men’s side is not okay as there is a hole under the ramp. Mayor Larsen had the coincidence of speaking with Mr. Johnson earlier in the day at the swim meet and had explained some of the delays with the handicap porta potty and that the gate was on order and had not arrived yet. Mayor Larsen said he would talk with Ronnie Harms about the ETA of the gate. Mayor Larsen thanked Mr. Johnson for taking the time to come the city council meeting and appreciated his efforts and that if there was anything more we needed to address, please do not hesitate. Councilman Woodruff was not satisfied with the current location of the handicapped porta potty as it was too close to the children’s wading pool. She requested it be moved to the west side of the swimming pool where there is asphalt underneath. B. Employee Reports: 1. Bruce Burke, Chief of Police Chief Burke distributed his report (and Travis Davis’s) covering Inoperable Vehicles, Animal Control, Health & Safety / Code Enforcement , Siren Testing and Fireworks Shooting Guidelines. Inoperable Vehicles: Chief Burke is working on the west side of the city covering 805 Plum, 603 Locust, and 803 Poplar. Officer Davis is not observing any new vehicles but notices are being generated for 201 Pine (x2) , 602 Elm, 215 E Division . Woodruff noted that the vehicles at 201 Pine have been moved. A case has been filed for 501 Elm 1996 Pontiac Grand Am. Chief Burke asked the council if we should show compassion or lenience to some of the elderly/disabled/ill folks who just can’t get outside to move their vehicles. Councilman Wilson said we have to treat them the same as other residents. Animal Control: Duane Davis’s report from 6-16-14 was reviewed by the council. Of the 46 animal statuses listed, it was noted that one was a bobcat relocation. Health and Safety: A total of 27 mowing violation letters were mailed out in June, 2014. The house listed at 105 N Maple is owned by Patriot Pawn. No water violations were noted. City Council Minute June 30, 2014 Page 3 Siren Testing: AT&”T recently repaired the phone lines for the fire station and siren system. Testing of the system was done, and phone lines incoming are working according to AT&T. Chief Burke tested the siren and the interface between the radio and encoding box - which is still problematic. IMPORTANTLY, “The siren is working manually”, but still does not work using the remote phone system. Chief Burke has spoken with Blue Valley Public Safety, Inc. from Grain Valley, Missouri. The last time we did business with them was in 2010 for repair of the siren at 7th and Poplar . Blue Valley noted that the main problem is our equipment is old - 40 to 45 years. For Blue Valley to install the exact equipment would cost approximately $5,200.00. The item in stock costs $2,400.85. Blue Valley labor rates are $115.00 per hour. We do not want to wait until some other Kansas cities have repair calls in order to get a group rate. Mayor Larsen suggested we research resources more local. Councilman Woodruff asked if there was any other company to get quotes from as we should at least have two quotes. Councilman Wilson said he believed the last time the siren was worked on was by Kaye Electric in Newton. Councilman Knapp stated there must be some company in Wichita that does this kind of work. Knapp further pointed out that the recent issue of Kansas Government Journal for May 2014 (enclosed in the council packet) addressed tornado sirens which suggested a city have sirens that are both AC and DC (battery or electrical) in the event the electrical power goes out. The USDA offers millions of dollars in community facility grant money each year to help small towns (fewer than 20,000 residents) pay for important projects, including new tornado sirens. Fireworks Shooting Guidelines : Chief Burke’s report included a summary of fireworks ` shooting guidelines which did not indicate whether the guidelines were established by ordinance or resolution. After much discussion it was the general consensus of the council that they would like to extend shooting time by one hour by changing from 8 a.m - 12 midnight to 8 a.m. to 1a.m.for both 2014 and 2015. Clerk Ax stated she would have to check into the original document - if it were ordinance or resolution. Additionally, at this late date of June 30th, and the deadline for any publication being Tuesday a.m.,July 1st - it may next to impossible to achieve. The council asked Clerk Ax to check if it was possible to just publish a public notice to this effect without the cost of publishing a new ordinance or legal notice. MOTION by Wilson to extend the firework shooting hours to 1am on July 3rd and 4th if legally possible and direct Clerk Ax to publish it in the Peabody Gazette Bulletin July 2, 2014 issue. Motion seconded by Knapp. Motion carried 4-1 (Woodruff). In closing, Chief Burke commented the city’s municipal court revenue had received a lump sum payment from one source for restitution in the amount of $1.035.70. Clerk Ax indicated this does go back into the general fund under police department revenue. 2. Ronnie Harms, Interim Public Works Director Mr. Harms was not in attendance. Highlights of his monthly report which was included in the council packet . Culvert is bad on Elm between 9th and 8th Construction company was down to look at curbs on Olive Street between 6th and 8th on west side for bidding Met with Knapp and Manning about swimming pool handicap sidewalk City Council Minutes June 30, 2014 Page 4 Ordered transducer for water tower level indicator to have on hand (Never was reordered - very important item) Cleaned storm drains Dug out sewer manhole on 6th between Locust and Poplar Marion County chip sealed Peabody Street The City received a letter from Enviro-Line Co., Inc. regarding the grinder pump lift station informing us that the lift station is now 5+ years old and they highly recommended the city change out the grinder and shredding ring to maintain quality service out of our pumps.