A G E N D A ECONOMIC DEVELOPMENT SUB COMMITTEE MEETING Tuesday, ͮ October ͮͬͭʹ, ͵.ͬͬam in the Council Chambers, William Street, Paeroa Membership Committee Members: Cr R Harris (Chairperson) Cr G R Leonard (Deputy Chairperson) Cr D Adams Cr P A Milner Cr A Rattray D Taipari (Appointee) Mayor J P Tregidga Staff: L D Cavers S Fabish A de Laborde D Peddie P Thom D Fielden R Jenks Council Secretary Public copies: Paeroa Office Plains Area Office Waihi Area Office Hauraki District Council, P O Box ͭͳ, William Street Paeroa, New Zealand P: ͬͳ ʹͲͮ ʹͲͬ͵ or ͬʹͬͬ ͳͯͰ ʹͯͰ (within the District) E: [email protected] www.hauraki-dc.govt.nz Delegations: Economic Development Subcommittee Membership Five Councillors and one Council appointee. On the Tuesday, two weeks prior to the Community Services and Development Meeting frequency Committee, commencing at ͵.ͬͬam The Council delegates to the Economic Development Sub- committee the Delegations following powers, duties and responsibilities: Authority to approve expenditure up to ͈ͱ,ͬͬͬ per project within the existing approved Community Growth budget subject to reporting the expenditure to the next available Community Services and Development Committee meeting. To report to the Community Services and Development Committee any recommended changes required to the Economic Development Strategy. To review and develop the Economic Development Action Plan required by the Economic Development Strategy and to monitor and report to the Community Services and Development Committee on its implementation. To receive and review reports from the Economic Development Manager on economic development matters. To review and recommend to the Community Services and Development Committee the budget for the Community Growth activities and the priorities for expenditure. To receive and review reports on Community Growth Activities and make recommendations to the Community Services and Development Committee. Community Growth Activities include: Economic Development Visitor Information Centre’s Town Promotion Hauraki Rail Trail Destination Coromandel Development Assistance/Grants ECONOMIC DEVELOPMENT SUBCOMMITTEE AGENDA Tuesday 2 October 2018 at 9.00am, Council Office, William Street, Paeroa 11.00am Michael Bassett-Foss and Harvey Brookes Te Waka CEO and COO presentation and introduction Order of Business Pages 1. Apologies 2. Declarations of Late Items 3. Declarations of Interests 4. Confirmation of Economic Development Subcommittee Minutes - 31.7.18 5 (2416201) 5. Positive Paeroa Draft Business Plan (2466180) 10 6. Verbal report on China trip 2018 7. EVI Global EV Pilot City Programme (2466204) 18 8. Economic Development Manager's Report for August and September 31 2018 (2466157) 9. Economic Development Subcommittee - 2018 Work Programme 59 (2466194) 10. Waikato Regional Cycle Network Programme Business Case (2466184) 69 1 EDS Agenda 2.10.18 EDS Agenda 2.10.18 Page5 HAURAKI DISTRICT COUNCIL ECONOMIC DEVELOPMENT SUBCOMMITTEE MINUTES OF A MEETING OF THE ECONOMIC DEVELOPMENT SUBCOMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY, 31 July 2018 COMMENCING AT 9.00AM PRESENT Crs R Harris (In the Chair), D A Adams, P A Milner, A Rattray and His Worship the Mayor Mr J P Tregidga IN ATTENDANCE D Fielden (Economic Development Manager), Ms R Jenks (Economic Development Officer) and Ms C Black (Council Secretary) APOLOGIES RESOLVED THAT the apology of Cr G Leonard and Mr D Taipari be received and sustained. EDS18/61 Milner/Rattray CARRIED DECLARATION OF LATE ITEMS There were no late items. DECLARATIONS OF INTERESTS The Mayor and Cr Adams declared a conflict of interest in relation to Item 8: Paeroa Information Services – Annual Funding Accountability Report. CONFIRMATION: ECONOMIC DEVELOPMENT SUBCOMMITTEE MINUTES - 26-06-18 (2404544) RESOLVED THAT the minutes of the Economic Development Subcommittee meeting held on Tuesday, 26 June 2018 be confirmed and are a true and correct record. EDS18/62 Adams/Rattray CARRIED WAIHI I-SITE VISITOR CENTRE - FUNDING ACCOUNTABILITY REPORT - JUNE 2018 (2411936) Mr Eddie Morrow – General Manager of the Waihi I-Site and Visitor Centre was in attendance. RESOLVED THAT the Waihi I-Site Visitor Centre Funding Accountability Report to June 2018 report be received. EDS18/63 Milner/Rattray CARRIED 1 Econonic Development Subcommittee Minutes – 31-07-18 Doc Ref: 2416201 EDS Agenda 2.10.18 Page6 Key points noted: • Visitor numbers are still strong although lesser volume than this time last year – noted that this is the low season • Cruise liner operators – opportunity for business • German and French visitors have been noticeable • i-SITE NZ Conference – September 2018 • Waihi i-SITE is hosting the Waikato Regional i-SITE cluster group meeting – 1 August 2018 • Upcoming communications and connections workshop • Waihi i-SITE will undergo annual Qualmark assessment – business practices • Waihi Gold Discovery Centre recently renewed its partner agreement with the Hauraki Rail Trail Charitable Trust Noted: A member requested annual budgets be submitted with annual report in future and that the financials for the last financial year be submitted as soon as possible. DESTINATION COROMANDEL ANNUAL FUNDING ACCOUNTABILITY REPORT- FINANCIAL YEAR 2017-18 (2411934) Mr John Sandford- Chairman, Destination Coromandel was in attendance. RESOLVED THAT the Destination Coromandel Annual Funding Accountability Report for the financial year 2017-18 report be received. EDS18/64 Milner/Rattray CARRIED Key points: • General Manager – DC – working actively on promotional activity for Hauraki • Noted increase in tourism in Coromandel and Hauraki • Destination Coromandel – review undertaken on governance process, performance management, health and safety, etc. • Destination Coromandel invested in an episode of ‘People on Bikes’. This features the Hauraki Rail Trail and will be aired in NZ late 2018 • Facebook traffic is high • June period has decreased in some areas due to weather conditions and the reduced accessibility into the Coromandel Peninsula • Destination Coromandel – General Manager is considering organising an advisory group to encourage the tourism industry to play a stronger part in determining tourism’s role in the region e.g. identifying regional priorities and joint venture marketing opportunities. The meeting adjourned at 9.50am. The meeting reconvened at 10.10am. ANNUAL FUNDING ACCOUNTABILITY REPORT - POSITIVE PAEROA INC. - JULY 2018 (2412405)) The Annual Funding Accountability Report from Positive Paeroa Inc. for July 2018 was available for consideration. 2 Econonic Development Subcommittee Minutes – 31-07-18 Doc Ref: 2416201 EDS Agenda 2.10.18 Page7 RESOLVED THAT the Positive Paeroa Inc. Annual Funding Accountability Report for July 2018 be received. EDS18/65 Tregidga/Rattray CARRIED Town Promoter Reporting It was noted that the accountability reports from each of the Town Promoters would be presented to the Ward Working Parties from now on at quarterly intervals. A copy of the reports will be included in the Economic Development Subcommittee agendas for information only. Letter of Agreement – Positive Paeroa Inc. The Subcommittee Chair and members requested that their appreciation be conveyed to Positive Paeroa for signing the Funding Agreement with Council. Declaration of Conflict of Interest: Go Waihi Inc. Signing of Letter of Agreement with Council Cr Rattray declared a conflict of interest in the discussion regarding the funding agreement with Go Waihi Inc. and took no part in the discussion and decision. The members agreed that the funding agreement between Council and Go Waihi Inc. was to be signed and received by a set date to enable Council to carry out a performance review of the organisation and to give Go Waihi time to implement any operational changes that may be required. RESOLVED THAT a signed Letter of Agreement be received from Go Waihi by 17 August 2018 to enable Council to carry out a performance review of the organisation and to give Go Waihi time to implement any necessary changes. EDS18/66 Tregidga/Milner CARRIED PAEROA INFORMATION SERVICES - ANNUAL FUNDING ACCOUNTABILITY REPORT – JUNE 2018 (2412645) The Annual Funding Accountability Report from Paeroa Information Services to June 2018 was available for consideration. RESOLVED THAT the Annual Funding Accountability Report from Paeroa Information Services to June 2018 be received. EDS18/67 Milner/Rattray CARRIED BUSINESS GROWTH SERVICES PROMOTION (2412327) The Economic Development Officer presented a report which provided a proposed plan for future promotions of the Waikato Regional Economic Development Agency Business Growth Services. 3 Econonic Development Subcommittee Minutes – 31-07-18 Doc Ref: 2416201 EDS Agenda 2.10.18 Page8 RESOLVED THAT the report be received. EDS18/68 Milner/Tregidga CARRIED The Economic Development Officer will continue to work on this project with the town promoters and the Business Growth Advisors. All town promotions committees need to be aware of the business series. It was requested that Councillors continue to be informed of the business series and its progress so they can encourage businesses to take part. ECONOMIC DEVELOPMENT MANAGER'S REPORT FOR JULY 2018 (2412320) RESOLVED THAT the report be received. EDS18/69 Adams/Rattray CARRIED Hauraki Industrial Park A conversation was held where it was agreed that the Economic Development Subcommittee further explore all types of industry, not exclusively the food industry, to establish in the Industrial Park. Candidates