Response to City of Bowie RFP Public Private Partnership Bowie Ice Arena June 26, 2020 Prepared By: John Burley Everything Ice INDEX Tab 1 Structure Summary Response to RFP Tab 2 Experience of Developer/Operator Team Tab 3 Everything Ice Inc. Scope of Capabilities and Renovation Pictures Tab 4 CJL Engineers - Scope of Capabilities Tab 5 The 11 Group LLC – Scope of Capabilities Tab 6 Jack Vivian – Scope of Capabilities Tab 7 Financials - Creditworthiness, insurance, bondable Tab 8 Financials - Certainty of project funding, including construction, operation and maintenance Tab 9 Response to Facility Analysis from 2017 Tab 10 Public - Private Partnership (Improvements) Tab 11 Facility Improvement Scheduling and Cost Estimates Tab 12 Environmental Factors - noise, lighting, late night or early morning activities, trash pickup schedule, etc. Tab 13 Sustainability and Climate Action Plan Tab 14 Energy Efficiency Tab 15 30 Year Pro Forma Budget Tab 16 Weekly Schedule Tab 17 Hours of Operation Tab 18 Staffing Plan - Ability to retain, modify or supplement staff. Tab 19 Programmatic - the ability to provide space and access for current clients, as well as current public uses Tab 20 Advantages for Bowie Residents and in-town organizations – Priority Usage Number of hours available Tab 21 Operational Equipment Plan - Plan for current equipment at the facility to include Zambonis, Rental Skates & Concession equipment Tab 22 Contract continuity plan - Plan to address current contracts to include pro-shop, alarm systems, HVAC, alarms, & mechanical systems Tab 23 Public - Private Partnership (Operations) Tab 24 Required Form 1 - Contractor Responsibility Form Tab 25 Required Form 2 - Reference List Tab 26 Required Form 3 - Equal Opportunity Employer and Drug Free Workplace Certification Tab 27 Required Form 4 - Statement Under Oath To Accompany Bid TAB 1 TAXPAYERS OF BOWIE FUNDING THE TOWN ICE ARENA FOR $322,413 in LOSSES WILL NEVER HAPPEN AGAIN !!!! Everything Ice Management Inc. will guarantee the City of Bowie the amount of $100,000 annually in exchange for: An initial fifty (50) year lease on the existing facility Improvements - the facility needs physical plant improvements Short Term Improvements (less than 5 years) Less than 5 Year Improvement Cost Estimated: $2,991,500 Includes: NEW Low E-Ceiling Insulation $ 95,000 New Chiller System with Heat Reclaim $ 550,000 New Floor above existing for year round use $ 450,000 New Dehumidification w/ Indoor Air Quality Management $ 245,000 New Snow Pit Melting Grid $ 21,500 New LED Lighting – Full Rink (No Grant) $ 230,000 Mechanical and Miscellaneous Improvements $ 1,400,000 $ 2,991,500 Public – Private Partnership funds the Short Term Improvements Short-Term Improvements Funding 50% Everything Ice Management Inc. 50% City of Bowie (funded from Annual Lease Fee) City of Bowie Ice Arena Short Term Participation funded over 50 years at five percent interest rate (5%) Annual Payment = $81,932 fully funded (100%) via offset to Annual Lease Fee received by City of Bowie Medium Term (5-7 years) 5-7 Year Improvement Cost Estimated: $4,500,000 Includes: New Roof Structure $ 4,500,000 Public – Private Partnership funds the Medium-Term Improvements Medium-Term Improvements 50% Everything Ice Management Inc. 50% City of Bowie City of Bowie New Roof Structure Participation funded over 50 years at five percent interest rate (5%) Annual Payment = $123,247 Annual Rent to City Adjustment = from $100,000 to $200,000 to 100% offset City of Bowie share of cost Long Term Improvements (Additional Sheet) Long Term Improvement Cost $7mm-15mm Includes: Add 2nd Sheet to Existing Facility $ 7,000,000 or New 2nd Sheet Facility (64,000 sq. feet) $15,000,000 100% Funded by Everything Ice Management Inc. Prices quoted plus inflation adjustment of CPI for each year until work commenced Lease extended fifty (50) years Conditions: 1. All improvement work performed by EIM 2. All program pricing determined by EIM 3. All programming, ice schedule structure and hours of operation determined by EIM 4. All operation management determined by EIM 5. No Real Estate Taxes 6. Utilities provided at the municipal rates 7. All parking lot servicing and maintenance provided by City of Bowie 8. All prices provided for improvements guaranteed by EIM Prices quoted plus inflation adjustment of CPI for each year until work commenced Everything Ice Inc. is excited to work with the City of Bowie in a public-private partnership to bring to the residents of Bowie a first-class, fiscally responsible and well maintained ice arena with the potential to grow as demand dictates. TAB 2 EXPERIENCE OF DEVELOPER/OPERATOR TEAM Everything Ice Inc. is pleased to present its partnership team that will be working together on the City of Bowie project. Without question, the team has the broadest and longest experience record in the industry. John Burley – Everything Ice John Burley of Everything Ice represents 40 years of experience in the ice rink manufacturing and installation. During his tenure in the industry he has installed over 1000 ice rink throughout the country and throughout the world. His organization typically installs 20 to 40 ice rinks annually with the staff of 50 persons and manufacturing facilities of approximately 50,000 ft.² is considered an expert in all matters technical related high-strength and often serves in an expert capacity for the most renowned insurance companies and legal firms when matters of ice rinks arise. John Burley holds 15 patents for technology specifically aimed at ice arenas. He is well versed on every aspect of design for ice rink including the structure and MEP systems. He often serves as a consultant to architects and engineers in matters of ice rinks construction. Some recent projects close to the Bowie region would include the ion sports complex, the wharf skating rink, and a small ice rink edition in Laurel Maryland, the Haymarket Twin Rink. There are many other ice rinks in the region built by Everything Ice including Rockville, Manassas, Reston Town Center. John Burley’s CV is attached as an exhibit to this proposal. Dr. Jack Vivian PHD Dr. Vivian has been in the arena industry for some 40 years and is truly the father of ice arena management means and methods. If there was an accepted policy and standard in today’s arena marketplace, Dr. Vivian likely initiated it and taught it. Dr. Vivian single handedly set-up the entire ISI management training program from the years of 2000 through 2003. He taught arena management at the University of Michigan with a college accredited course. Dr. Vivian’s full history of experience and CV is attached for your review. The 11 Group LLC The 11 Group is the leader in distressed ice facility redevelopment through efficient ownership and management combined with grass roots program development. Many companies exist today attempting to do the same type of work in an area that 11G pioneered. Its unique approach at cost management and schedule optimization is recognized as the industry standard. The program development ability of its staff is unmatched and its programs have consistently been recognized at the top in the AAA, AA and tournament aspects of the industry. CJL Engineering CJL Engineering is a full service, multi-disciplined Mechanical, Electrical, Plumbing (MEP) Fire Protection (FP) Civil and Structural Engineering and Design Firm. CJL offers a complete range of services, including analysis and concept, construction budgeting, building information modeling (BIM), energy modeling, detailed construction documents, construction phase services and facility commissioning. The business has offices in Pittsburgh, Johnstown, and Erie, PA, Youngstown, OH, and Frederick, MD. CJL Engineering has a combined staff of over 150 personnel including 40 Registered Professional Engineers in 41 states. The Firm was established in 1938. CJL Engineering has substantial hands-on experience with the design, construction and commissioning of all sizes of Ice Rinks. CJL Engineering provides fully engineered, detailed and specific bidding documents (plans and specifications) so that qualified rink contractors are all bidding to the exact same standards. This provides for a more equitable bidding environment and allows an owner to know exactly what they are getting before anything gets installed. Also, more complete bid documents provide for closer and more accurate bidding by the contractors. The end result is that the owner receives accurate and responsible bids for an exact scope of work. CJL Engineering offers a wide range of design services to increase efficiency and promote sustainable rink operations. Our design scopes include the following: • HVAC requirements Mechanical / Electrical Overview • Dehumidification • Ice Rink Chiller Specification • Air control systems • Sub-soil heating system • Electrical requirements • Primary cooling solutions • Radiant heat reduction • Secondary cooling • Low E Ceilings • Fire Protection • Lighting Systems • Resurfacer room requirements • Locker room requirements • Hot water needs and configuration • Mechanical room requirements • Soil preparation, design and • Energy Modeling drainage considerations • Water treatment needs John S. Burley 115 School Street P.O. Box 250 Salix, PA 15952 Cell: (814).244.1407 Email: [email protected] OBJECTIVE To offer expertise relating to the development and use of existing and new ice rinks and related technologies. FUNCTIONAL SUMMARY Started in the ice arena business in 1984 with four employees and built the