Oakland Unified School District Board of Education LaEscuelita Education Center 1050 2nd Avenue, Workspace B-237 (2nd Floor) Oakland, CA 94606-2212 (510) 879-8199 Voice (510) 273-3235 Fax (510) 273-3474 TTY/TDD [email protected] ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS Agenda and agenda materials, if any, associated with this meeting are accessible on the Board of Education' s World Wide Web Site at http://webportal.ousd.k12.ca.us or from any computer terminal in the Office of the Board of Education at the above-stated address. AMERICANS WITH DISABILITIES ACT COMPLIANCE Individuals requiring a reasonable accommodation to participate in meetings other than handicapped access, should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either (510) 273-3233 (VM); or [email protected] (E-Mail); or (510) 273-3474 (TTY/TDD); or (510) 273-3235 (Fax). Meeting Minutes Long - Final Wednesday, March 27, 2013 5:00 PM The Great Room, LaEscuelita Education Center, 1050 2nd Avenue, Oakland, CA 94606-2212 Board of Education President David Kakishiba Vice President Jumoke Hinton Hodge Directors: Jody London, Gary Yee, Christopher Dobbins, Roseann Torres, James Harris Student Directors: Carmen Jimenez, Pierre Salmeri Staff: Edgar Rakestraw, Jr., Secretary, Board of Education Board of Education Meeting Minutes Long - Final March 27, 2013 13-0488 Award of Bid - OfficeMax for Office, Classroom, Health, Athletic, Technology and Furniture Supplies - Bid No. 12-13/09 Approval by the Board of Education of Resolution No. 1213-0041 - Award of Bid - OfficeMax for Office, Classroom, Health, Athletic, Technology and Furniture Supplies - Bid No. 12-13/09 for the Fiscal Years 2013 - 2016 estimated to not exceed $3,000,000.00 annually. Attachments: 13-0488 Award of Bid - OfficeMax for Office, Classroom, Health, Athletic, Technology and Furniture Supplies - Bid No. 12-13/09 A motion was made by Director London, seconded by Director Yee, to Approve the General Consent Report. The motion carried by the following vote Aye: 6 - Director David Kakishiba, Director Gary Yee, Director Christopher Dobbins, Director James Harris, Director Jumoke Hodge, and Director Jody London Absent: 3 - Student Director Carmen Jimenez, Student Director Pierre Salmeri, and Director Roseann Torres Non-voting: 13-0592 Declaring Obsolete, Surplus and Sale of District Personal Property Approval by the Board of Education of Resolution No. 1213-0119 - Declaring as Obsolete, Surplus and Authorizing Sale of Surplus District Personal Property as stated herein . Attachments: 13-0592 Declaring Obsolete, Surplus and Sale of District Personal Property A motion was made by Director London, seconded by Director Yee, to Approve the General Consent Report. The motion carried by the following vote Aye: 6 - Director David Kakishiba, Director Gary Yee, Director Christopher Dobbins, Director James Harris, Director Jumoke Hodge, and Director Jody London Absent: 3 - Student Director Carmen Jimenez, Student Director Pierre Salmeri, and Director Roseann Torres Non-voting: Facilities Matter(s) Oakland Unified School District Page 67 Printed on 4/23/2013 Proposal to Oakland Unified School District For RFP #12-13/09 February 22, 2013 Confidential and Proprietary Information © 2013 OMX, Inc. i February 22, 2013 Oakland Unified School District Attention: Mr. Michael L. Moore, Sr. Operations Officer 900 High Street Oakland, CA 94601 Dear Mr. Moore, At OfficeMax our mission is simple: we strive to help our customers do their best work. By living our core values, we will continue to provide Oakland Unified School District (OUSD) with an integrated business solution today and well into the future. As you know, you will find integrity and accountability in our service, as we always think company and customers before all else. OfficeMax has more than 48 years of experience providing customized solutions that save businesses time and money. We pride ourselves on being a company that you can trust for a long- term partnership. After reviewing your requirements, OfficeMax is prepared to exceed OUSD’s expectations by: In addition to Oakland Unified School District’s rebate on the districts purchases (see Tiered Volume Incentive), OfficeMax will rebate Oakland Unified School District 2% from other districts using this contract. OfficeMax will pay Oakland Unified School District $175,000 each year of the 3 year agreement. The timing of the annual payment to be determined at the district’s discretion with 30 days notice. Payment Terms of 2% 15 Net 30 Tiered Volume Incentive as follows: Beginning $ End $ % of Sales $500,000.00 $999,999.00 0.5% $1,000,000.00 $1,499,999.00 1% $1,500,000.00 $2,999,999.00 1.5% $3,000,000.00 $5,999,999.00 2% $6,000,000.00 2.5% On behalf of OfficeMax, we look forward to maintaining a strong partnership with you and the district. We are confident that you will continue to find OfficeMax to be the best in the industry. We are excited to play a role in your future endeavors and successes. Please contact me directly should you have any questions or concerns. Sincerely, Suzanne May Account Executive OfficeMax North America, Inc. 1315 O'Brien Drive Menlo Park, CA 94025 Phone: 925.209.0749 Email: [email protected] Table of Contents Executive Summary .............................................................................................................................................. 1 RFP Response Requirements .............................................................................................................................. 2 A. General Requirements ............................................................................................................................ 2 B. Company Information .............................................................................................................................. 5 Products and Programs ...................................................................................................................................... 10 C. Scope of Offering ................................................................................................................................... 10 D. Office Paper Supply ............................................................................................................................... 12 Background, Capabilities and Ongoing Development ......................................................................................... 15 E. Technological Capabilities ..................................................................................................................... 15 F. Account Set Up, Customization and Management Tools ...................................................................... 17 Account Management ......................................................................................................................................... 20 G. Sales Representation ............................................................................................................................ 20 H. Customer Service .................................................................................................................................. 21 I. Time & Money Saving Opportunities ..................................................................................................... 23 J. Program Participation/Compliance ........................................................................................................ 24 K. Value Added Offerings .......................................................................................................................... 26 Conclusion .......................................................................................................................................................... 29 Attachments Core Price List OfficeMax 2011 Annual Report OfficeMax Sample Partnership Opportunity Review OfficeMax Non Core Pricing LEGAL NOTE: Notwithstanding OfficeMax North America, Inc.’s (“OfficeMax”) response to this Request for Proposal, OfficeMax expects to negotiate in good faith the terms and conditions of any definitive agreement including any changes to the RFP prior to the award of the contract. In the event that OfficeMax and the Company engage in any further discussion which results in either (i) a definitive agreement executed by the parties or (ii) OfficeMax providing products or services to the Company without a fully-executed agreement, the terms and conditions contained in the RFP shall not at any time be considered binding upon OfficeMax unless otherwise noted in a fully-executed agreement between the parties. Executive Summary Office supplies are a primary expense concern for organizations today—and OUSD needs a business partner with your best interests in mind. As the leading customer advocate in the office products and services market, and your current office products supplier, OfficeMax has the experience to deliver a cost-effective procurement program for OUSD. OfficeMax provides our educational customers with an array of offerings, including: office supplies, paper, technology, interiors & furniture, facilities resources, and print and document services. By putting our customers first since 1964, we have established a company that delivers the best value and the highest quality of service. OfficeMax has the technology and the expertise to improve visibility to spend and reduce costs across your entire office procurement environment. Based on OUSD’s outlined