The minutes were confirmed on 5 May 2017 without amendment. Minutes of the 2nd Meeting of the District Facilities Management Committee under the Yuen Long District Council in 2017 Date: 3 March 2017 (Friday) Time: 10:00 a.m. - 11:50 a.m. Venue: Conference Room, 13/F., Yuen Long Government Offices, 2 Kiu Lok Square, Yuen Long Present Time of Arrival Time of Withdrawal Chairman: Mr LEE Yuet-man, MH (Beginning of the meeting) (End of the meeting) Vice-chairman: Mr TANG Cheuk-yin (Beginning of the meeting) (End of the meeting) Members: Mr CHAM Ka-hung, Daniel, (Beginning of the meeting) (End of the meeting) BBS, MH, JP Ms CHAN Mei-lin (Beginning of the meeting) (End of the meeting) Mr CHAN Sze-ching (Beginning of the meeting) (End of the meeting) Mr CHEUNG Muk-lam (Beginning of the meeting) (End of the meeting) Mr CHING Chan-ming (Beginning of the meeting) (End of the meeting) Ms CHIU Sau-han, MH (Beginning of the meeting) (End of the meeting) Mr CHOW Wing-kan (Beginning of the meeting) (End of the meeting) Mr KWOK Hing-ping (10:45 a.m.) (End of the meeting) Mr KWOK Keung, MH (Beginning of the meeting) (End of the meeting) Mr LAI Wai-hung (Beginning of the meeting) (End of the meeting) Ms LAU Kwai-yung (Beginning of the meeting) (End of the meeting) Mr LEUNG Fuk-yuen (Beginning of the meeting) (11:15 a.m.) Mr LEUNG Ming-kin (Beginning of the meeting) (End of the meeting) Mr LUI Kin (11:15 a.m.) (End of the meeting) Mr LUK Chung-hung (Beginning of the meeting) (10:15 a.m.) Ms MA Shuk-yin (10:15 a.m.) (End of the meeting) Mr MAK Ip-sing (Beginning of the meeting) (End of the meeting) Mr MAN Kwong-ming (Beginning of the meeting) (End of the meeting) Mr MAN Ping-nam, MH (Beginning of the meeting) (End of the meeting) Mr SHUM Ho-kit (Beginning of the meeting) (11:35 a.m.) Mr SIU Long-ming (Beginning of the meeting) (End of the meeting) Mr TANG Cheuk-him (10:20 a.m.) (End of the meeting) Mr TANG Hing-ip, BBS (Beginning of the meeting) (10:15 a.m.) Mr TANG Ka-leung (Beginning of the meeting) (End of the meeting) Mr TANG Sui-man (Beginning of the meeting) (End of the meeting) Mr TANG Yung-yiu, Ronnie (Beginning of the meeting) (End of the meeting) 1 Mr WONG Cheuk-kin (Beginning of the meeting) (End of the meeting) Mr WONG Wai-shun (Beginning of the meeting) (End of the meeting) Mr YOUNG Ka-on (Beginning of the meeting) (End of the meeting) Ms YUEN Man-yee (Beginning of the meeting) (End of the meeting) Secretary: Miss LAM Ka-hing, Alexis Executive Officer I (District Council), Yuen Long District Office In attendance Mr WONG Chi-wah, Steve Assistant District Officer (Yuen Long) 1 Mr TSANG Tak-chung Senior Inspector of Works(1), Yuen Long District Office Mr CHAN Sai-hung Senior Inspector of Works(2), Yuen Long District Office Mr HUI Wai-ming, Kenneth Liaison Officer-in-charge (R5), Yuen Long District Office Ms LEUNG So-ping, Selina Senior Executive Officer (Planning)1, Leisure and Cultural Services Department Ms LUNG Lai-seung, Wendy District Leisure Manager (Yuen Long), Leisure and Cultural Services Department Mr WONG Shu-yan, Francis Chief Leisure Manager (New Territories North), Leisure and Cultural Services Department Ms SHUM Chui-sim, Evon Senior Librarian (Yuen Long), Leisure and Cultural Services Department Mr MA Kam-wing, Anthony Senior Manager (New Territories West) Promotion, Leisure and Cultural Services Department Ms LI Yee-wa, Cathy Senior Estate Surveyor/West, District Lands Office, Yuen Long Item 2 Ms HUI Ka-wai, Minerva Architect (Works)5, Home Affairs Department Ms FUNG Ka-yiu Assistant Architect, WCWP International Limited Ms Gloria SO Architect, Spence Robinson Ltd Item 4 Mr HO Kwai-hung, Barry Senior Executive Officer (District Management), Yuen Long District Office Miss WONG Man-kei, Maggie Executive Officer (Community Affairs), Yuen Long District Office Ms WONG Suk-fun, Josephine Housing Manager/YLG6, Housing Department 2 Absent The Hon LEUNG Che-cheung, (Absent due to other commitments) BBS, MH, JP Mr TSANG Shu-wo (Absent due to other commitments) Ms WONG Wai-ling (Absent due to other commitments) Mr YIU Kwok-wai * * * * * Opening Remarks The Chairman welcomed Members and representatives from government departments, as well as the Architect (Works)5 of the Home Affairs Department, Ms Minerva HUI, the successor of the outgoing Miss LAW Mei-sze, Michelle, to the meeting. He also thanked Miss Michelle LAW for her past efforts on the projects under the Yuen Long District Facilities Management Committee (“DFMC”). 2. Mr TSANG Shu-wo, Ms WONG Wai-ling and the Hon LEUNG Che-cheung, BBS, MH, JP were absent due to other commitments. Item 1: Confirmation of the minutes of the first meeting in 2017 3. The minutes of the 1st meeting in 2017 were confirmed unanimously. Item 2: Progress report on District Minor Works (“DMW”) Programme (projects proposed by District Council Members) (DFMC Paper No. 14/2017) 4. In addition to the regular representatives, the Chairman welcomed the following persons to the meeting: Senior Executive Officer (Planning)1, Ms Selina LEUNG Leisure and Cultural Services Department Architect (Works)5, Home Affairs Department Ms Minerva HUI Architect, Spence Robinson Ltd Ms Gloria SO Assistant Architect, WCWP International Limited Ms FUNG Ka-yiu 5. The opinions and responses on the following projects by the Chairman, Members and relevant department representatives were summarised as follows: (1) “Construction of a sitting-out area adjoining Pat Heung Pai Lau, Pat Heung Road” (YL-DMW143) 3 - Ms Minerva HUI said the project was expected to complete by the end of 2017 at the earliest. (2) “Construction of a Children’s Playground at Shek Wu Wai , Yuen Long” (YL-DMW169) - Ms Selina LEUNG said the works site was handed over to the contractor on 28 February 2017 and a day in early March would be picked for the commencement of works; and - A Member added that the project was scheduled to commence at 10 a.m. on 10 March. (3) “Construction of Sitting-out Area at Shan Ha Tsuen” (YL-DMW209) - A Member pointed out that the project had been delayed repeatedly and hoped that the commencement date could be confirmed as soon as possible; and - The Chairman said the DC Chairman had already reflected to the authorities to request for additional funding for DMW, in the hope to implement more projects. (4) “Construction of arbours at Yuen Lung Street (the section near YOHO Town)” - A Member enquired about the progress of the above item; and - Mr Kenneth HUI said trial pit could commence once the funding for 2017/18 had been ascertained, which was expected to be in mid-April 2017. 6. Ms Selina LEUNG supplemented on the relocation proposal of the bus stop outside Tin Sau Bazaar having regard to the swimming pool project in Area 107, Tin Shui Wai. The Architectural Services Department (“ArchSD”) had conducted a preliminary study with the Transport Department (“TD”). The location of the new bus stop would be 35 metres east of the original location. Upon the consent of the DC, the ArchSD would follow up with the bus company and make a formal application to the TD. 7. The Chairman thanked the Department for actively responding to Members’ views and making amendments. He said local DC Members had agreed to the latest proposal and hoped that after the project commenced, the Department could communicate more with local DC Members and stakeholders. 4 8. The Chairman concluded that Members noted the above paper and unanimously endorsed the new location for the bus stop outside Tin Sau Bazaar. Item 3: Progress report for 2016/17 on Minor Environmental Improvement Programme (DFMC Paper No. 15/2017) 9. Mr CHAN Sai-hung briefly introduced the paper. 10. The opinions and responses on the following projects by the Chairman, Members and relevant department representatives were summarised as follows: (i) A Member enquired about the name, “Ngau Tam Mei”, indicating that the Chinese characters used were inconsistent, which attributed to the postal problems of residents. The Member also enquired about matters relating to village signs; (ii) A Member enquired whether minor improvement works were similarly applicable to Tin Shui Wai. Many rain shelters and benches in Tin Shui Wai, which were managed by the then New Territories Development Department, lacked maintenance and repair but no departments were following up the issue or responsible for the repairs. It was suggested that the issue be included as a regular item with a view to improving the facilities; (iii) A Member opposed the use of the funding for minor improvement works to deal with the facilities. Resources were finite. It was unhealthy that many rural projects were dragged on and on. The Member suggested seeking other resources to improve the above problem; (iv) The Yuen Long District Office (“YLDO”) said that mailbox numbers would have to be negotiated between the Post Office and villagers and that the YLDO would follow up matters relating to village signs. As regards the rain shelters and benches in Tin Shui Wai, they did not completely fall within the ambit of the YLDO but if there were dangers, it could consider carrying out one-off emergency repairs or referring the issue to relevant departments for follow-up; (v) The Leisure and Cultural Services Department (“LCSD”) said it could coordinate to handle one-off replacements and bear the costs for facilities in Tin Shui Wai that had no departments or persons responsible for their repair.