1 2 3 EXECUTIVE COUNCIL AND BOARD OF DIRECTORS 4 Development Year 2011-2013 5 4th Regular Meeting 6 Golden Pine Hotel 7 Corner Cariño and Yandoc Streets, Baguio City 8 9 1. Preliminaries 10 a) Invocation - Bro Leonardo Cairo 11 b) National Anthem - Sis Rosalyn Bañagale 12 c) Vision-Mission Statement - Bro Leonardo Cairo 13 d) Scout Oath and Law - Bro Ray Robin Abache 14 15 2. Call to Order: 16 17 National President Mike Taha called the 4th Regular National Executive 18 Council Meeting to order at 10:01 AM at Grand Ball room, Golden Pine Hotel, 19 Baguio City. 20 21 On the same manner, BOD Chairman Luis Paredes called the 4th Regular 22 Board of Directors Meeting to order at 10:02 AM at Grand Ball room, Golden 23 Pine Hotel, Baguio City. 24 25 BOD Chairman Luis Paredes asked the NED in doing the roll call for the 26 Board of Directors Members. 27 28 3. Roll Call / Determination of Quorum 29 30 NED Reinald Relova did the roll call for the Board of Directors. 31 32 Present were: 33 BOD Chairman Luis Paredes 34 Director for Alumni Wenefredo Abordo 35 Director for Fraternity Ray Robin Abache 36 National President Mamintal Taha 37 NCAR Regional Representative Ariel Darilag 38 NLAR Regional Representative Marcelino Ferry 39 SLAR Regional Representative Rosalyn M. Banagale 40 NVAR Regional Representative Jimmy Patino APPROVED 4TH NEC & BOD MINUTES FOR DY JULY 1, 2013-JUNE 30, 2015 Page 1 of 107 41 NMAR Regional Representative Eric Cabalida 42 SMAR Regional Representative Gerardo Erasmo 43 ARNA Permanent Representative represented by Placido Fernandez 44 ARAP Permanent Representative Roberto Fajardo 45 ARE Permanent Representative Alvina Juanitez 46 National Executive Director Reinald Relova 47 48 Absent were: 49 BOD Vice Chairman Israel Ricardo Somera 50 Director for Sorority Jessica Moldez 51 SVAR Regional Representative Rodolfo Brasset Espiritu 52 ARME Permanent Representative Carina Yago 53 54 BOD Chairman Luis Paredes asked the NED Reinald Relova if there is a 55 quorum for the Board of Directors. 56 57 NED Reinald Relova answered that there is a quorum for the Board of 58 Directors. 59 60 BOD Chairman Luis Paredes said that the National President Mike Taha 61 requested for a separate session for the Executive Council Regular Meeting. 62 He announced that the the Board of Directors meeting will be adjourned and 63 will resume at 1:00pm. 64 65 NATIONAL EXECUTIVE COUNCIL 66 National President Mike Taha presided the separate session of the 4th 67 Executive Council regular meeting. He welcome all the members. He then 68 asked the National Executive Director for the roll call and determination of 69 quorum for the Executive Council. 70 71 NED Reinald Relova did the roll call for the Executive Council. 72 73 Members present were: 74 National President Mamintal Taha 75 National Executive Vice President Roel Fernandez 76 Vice President for Alumni Rodolfo Llorca 77 Vice President for Fraternity Leonardo Cairo 78 Immediate Past National President Jimmy de Castro 79 SLAR Regional Director Ruel Reynario Rebustillo APPROVED 4TH NEC & BOD MINUTES FOR DY JULY 1, 2013-JUNE 30, 2015 Page 2 of 107 80 NVAR Regional Director represented by RR Jimmy Patino 81 SVAR Regional Director Floro Noel 82 NMAR Regional Director Alibasa Andig 83 SMAR Regional Director Roger Pialago 84 ARNA Permanent Representative represented by Placido Fernandez 85 ARAP Permanent Representative Roberto Fajardo 86 ARE Permanent Representative Alvina Juanitez 87 National Executive Director Reinald Relova 88 89 Absent were: 90 Vice President for Sorority Amyrose Anyayahan 91 NCAR Regional Director Edgardo Delmo 92 NLAR Regional Director Eustaquio Garcia, Jr. 93 ARME Permanent Representative Carina Yago 94 95 Other Present: 96 COME Chairman Edgar Llarena 97 COME Commissioner Zarah Escueta 98 COME Commissioner Alma Sheilla Liquigan 99 COME Commissioner Amer Pimping 100 Presidential Adviser for Special Concern in Mindanao Gerardo Arbis 101 National Administrative Assistant Evelyn Cañete 102 NAO Administrative Staff Janice Petallo 103 Iota Beta Chapter Faith Arbis 104 Epsilon Beta Chapter Ma Isabel de Castro 105 Lambda Upsilon Chapter Shannon Claire Cañete 106 Beta Chapter John Oliveros 107 Alpha Mu Chapter Renato Gawat 108 Alpha Mu Chapter Grace Rabago 109 110 National Executive Director Reinald Relova said that there is a quorum for the 111 Executive Council. 112 113 National President Mike Taha thanks NED Reinald Relova. 114 115 4. Reading and Approval of the minutes of the 3rd NEC-BOD Meeting. 116 117 National President Mike Taha asked the Executive Council members as to their 118 pleasure in the reading and approval of the minutes of the meeting. He said in 119 dispensing the reading of the minutes or perhaps approving it. APPROVED 4TH NEC & BOD MINUTES FOR DY JULY 1, 2013-JUNE 30, 2015 Page 3 of 107 120 ARE Permanent Representative Alvina Juanitez suggested in giving the 121 corrections to the NED. She then moved in forwarding the corrections to the 122 NED. 123 124 NVAR Regional Representative Jimmy Patiño said that in addition to the ARE 125 Permanent Representative Alvina Juanitez suggestion, the corrections should be 126 handed to the NED before the meeting ends. 127 128 NVAR Regional Representative Jimmy Patiño seconded the motion made by 129 ARE Permanent Representative Alvina Juanitez. 130 131 National President Mike Taha acknowledged the following: 132 COME Chairman Edgar Llarena 133 COME Commissioner Zarah Escueta 134 COME Commissioner Alma Sheilla Liquigan 135 COME Commissioner Amer Pimping 136 Presidential Adviser for Special Concern in Mindanao Gerardo Arbis 137 138 National President Mike Taha proceeded with the order of the meeting. 139 140 Preliminaries 141 Invocation - Bro Leonardo Cairo 142 National Anthem - Sis Rosalyn Banagale 143 Vision-Mission Statement - Bro Leonardo Cairo 144 Scout Oath and Law - Bro Ray Robin Abache 145 Call to Order 146 Roll Call / Determination of Quorum 147 Approval of the Order of Business 148 Matters Arising from the minutes 149 Biennial General Assembly 150 Approval of General Assembly Site 151 Preliminary Activities 152 Notices on Deadlines 153 Status of Committees created by Board Resolution 154 COME Proposed Budget 155 VP for Frat Proposed Budget for Regional Collegiate Congress 156 New Matters 157 Bayani Challenge 158 Brod VP Jojo Binay Open Golf Tournament 159 Petitioning Groups APPROVED 4TH NEC & BOD MINUTES FOR DY JULY 1, 2013-JUNE 30, 2015 Page 4 of 107 160 COLLEGIATE 161 1. Lambda Phi Sorority Collegiate Chapter 162 2. PC015 Ligao Community Colleges (Fraternity Collegiate Chapter) 163 164 ALUMNI 165 1. APO Eta Omicron AA 166 2. APO Muddas AA 167 3. APO Barcelona-Spain AA 168 4. APO Delta Omega AA 169 5. Samahang APO ng Sta Ana AA 170 6. APO Kappa Alpha AA 171 7. APO Rosales AA 172 8. APO Theta Pi AA 173 174 Endorsement of SVAR RD Noel Floro for the region’s vacant positions. 175 Other Matters 176 Officers Reports 177 i. National President 178 ii. National Executive Vice President 179 iii. VP for the Alumni 180 iv. VP for Fraternity 181 v. VP for Sorority 182 vi. National Executive Director 183 vii. Regional Directors 184 1. National Capital Administrative Region (NCAR) 185 2. Northern Luzon Administrative Region (NLAR) 186 3. Southern Luzon Administrative Region (SLAR) 187 4. Northwestern Visayas Administrative Region (NVAR) 188 5. Southeastern Visayas Administrative Region (SVAR) 189 6. Northern Mindanao Administrative Region (NMAR) 190 7. Southeastern Mindanao Administrative Region (SMAR) 191 8. Administrative Region of North America (ARNA) 192 9. Administrative Region of Middle East (ARME) 193 10. Administrative Region of Asia in the Pacific (ARAP) 194 11. Administrative Region of Europe (ARE) 195 Constitutional Commission Concerns 196 a. Commission on Scouting 197 b. Commission on Membership 198 c. Commission on Elections 199 d. Commission on Audit APPROVED 4TH NEC & BOD MINUTES FOR DY JULY 1, 2013-JUNE 30, 2015 Page 5 of 107 200 e. Commission on Ways and Means 201 f. Commission on International Relations 202 Announcement 203 a. 5th NEC and BOD Meeting in ARAP 204 Adjournment 205 206 Comments on the Order of Business: 207 208 National President Mike Taha said that the Biennial General Assembly will be 209 discussed during the joint session with the Board of Directors. 210 211 ARE Permanent Representative Alvina Juanitez suggested in adding the ARE 212 RAC appointment confirmation and ARE COMELEC appointee’s confirmation. 213 214 National Executive Vice President Roel Fernandez suggested in adding the 215 confirmation of NLAR RAC Judge Rusty Naya. 216 217 National President Mike Taha asked the Executive Council members for any 218 additional agendas to be added in other matters, upon hearing none he declared 219 the approval of the order of Business 220 221 Status of Committees created by Board Resolution 222 223 National President Mike Taha acknowledged National Executive Vice President 224 Roel Fernandez for the update of the status of the Committees creation in the 225 approved service framework program. 226 227 National Executive Vice President Roel Fernandez said that the status of 228 committee’s creation by the Executive Council and Board of Directors for the 229 approved service framework program during the 2nd NEC & BOD in Glan 230 Sarangani is that all Regional Directors were given a memorandum by the 231 National Executive Director as to the deadline of the submission. He said that the 232 NED only received the appointees coming from SMAR Regional Director. In so 233 far with the rest of the Regions they have not submitted yet. He then requested 234 all regional directors to submit the list of their committee appointees. 235 236 National President Mike Taha thanked then National Executive Vice President 237 Roel Fernandez. He asked the Regional Directors when can they submit their list 238 of appointees.