SOLTRANS BOARD OF DIRECTORS AGENDA Board of Directors 3:00 PM, Thursday, May 17, 2018 Vallejo Council Chamber City Hall, 555 Santa Clara St., Vallejo Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, for matters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3 minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any item raised during the public comment period (Agenda Item IV) although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the agency. Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with a disability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2). Persons requesting a disability related modification or accommodation should contact Suzanne Fredriksen, Clerk of the Board, at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting. Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday-Friday. You may also contact the Clerk of the Board via email at [email protected]. Supplemental Reports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contacting the SolTrans Clerk of the Board and copies of any such supplemental materials will be available on the table at the entry to the meeting room. Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown. 1. CALL TO ORDER/ CLOSED SESSION PERSONNEL MATTERS (GC § 549547): Public Employee Performance Review – SolTrans Executive Director (3:00 p.m.) 2. CALL TO ORDER REGULAR MEETING/ PLEDGE OF ALLEGIENCE Elizabeth Patterson, Chairperson, City of Benicia (3:30 - 3:35 p.m.) Times set forth on the agenda are estimates, and the regular meeting will be called to order directly following closed session. 3. CONFIRM QUORUM/STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself 1 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com from discussing and voting on the matter; (3) leave the room until after the decision has been made. Cal. Gov’t Code § 87200. 4. APPROVAL OF AGENDA 5. OPPORTUNITY FOR PUBLIC COMMENT (3:35 - 3:40 p.m.) 6. EXECUTIVE DIRECTOR'S REPORT (3:40 - 3:45 p.m.) 7. PROCLAMATIONS & PRESENTATIONS (3:45 - 3:55 p.m.) 7.A. 2018 CalACT/RTAP Bus Driver Safety Roadeo Presentation Suggested Action: Informational. (PRESENTER: Beth Kranda, Executive Director) 8. CONSENT CALENDAR Recommendation: Approve the following consent items in one motion. Note: Items under consent calendar may be removed for separate discussion. (3:55 – 4:00 p.m.) 8.A. Meeting Minutes of April 19, 2018 Suggested Action: Approve the meeting minutes of April 19, 2018. (PRESENTER: Suzanne Fredriksen, Board Clerk) pg. 7 Board Meeting Minutes of 4-19-18.pdf 8.B. Adoption of a Resolution Establishing SolTrans Records Retention Schedule Suggested Action: Adopt Resolution No. 2018-04 establishing the SolTrans Records Retention Schedule and authorizing the destruction of specified records, as shown in Attachment A. (PRESENTER: Suzanne Fredriksen, Board Clerk) pg. 13 Staff Report - Approve Proposed Retention Schedule.docx Attachment A - Reso No. 2018-04 Adopting SolTrans Records Retention Schedule.docx Exhibit 1 - Proposed SolTrans Records Retention Schedule.pdf 8.C. Transportation Development Act (TDA), State Transit Assistance Funds (STAF) and Regional Measure 2 (RM2) Claims Suggested Action: 1) Approve the resolutions as shown in Attachments A and B. 2) Authorize the Executive Director to execute and submit required documents for claiming SolTrans’ FY 2018-19 Allocation Requests for TDA and STAF Funds as needed. 3) Authorize the Executive Director to execute and submit required documents for claiming SolTrans’ FY 2018-19 Allocation Request for RM2 Funds in the amount of $1,572,308. (PRESENTER: Dennis Ybarra, Program Analyst II) pg. 29 Staff Report - TDA STAF and RM2 Claims.docx 2 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com Attachment A - Resolution for MTC Claims for TDA Funds.docx Attachment B - Resolution to File Claim with MTC for FY 2018-19.docx 8.D. Authorize the Purchase of an Electric Bus Manufactured by BYD Motors through the State of Washington Department of Transportation Master Contract Suggested Action: 1) Authorize the Executive Director to request authorization from the State of Washington Department of Enterprise Services to purchase off of the Washington State Department of Transportation master vehicle contract, subject to Legal Counsel approval as to form. 2) Authorize the Executive Director to issue a purchase order for one BYD battery electric bus, with Legal Counsel oversight. pg. 37 Staff Report - Purchase of BYD Electric Bus.docx REGULAR CALENDAR 9. ACTION ITEMS (4:00 - 4:10 p.m.) 9.A. Fiscal Year (FY) 2018-19 Proposed Operating and Capital Budget Suggested Action: Approve the FY 2018-2019 Proposed Operating Budget and Capital Budget New Requests, as presented in Attachments A and B, and carryover of unspent FY 2017-2018 approved capital budget amounts. (PRESENTER: Kristina Botsford, Finance and Administration Manager). pg. 39 Staff Report - Proposed 2018-19 Operating and Capital Budget.docx Attachment A FY 2018-19 Proposed Operating Revenue and Expense.pdf Attachment B - Proposed Capital Budget.pdf NON-ACTION/ INFORMATIONAL 10. DISCUSSION ITEMS (4:10 - 4:20 p.m.) 10.A. Regional Measure 3 (RM3) Update Suggested Action: Informational. (PRESENTER: Daryl Halls, Executive Director, Solano Transportation Authority) pg. 45 RM3 Update - Verbal Presentation Only.docx RM3 Update PowerPoint.pdf 11. NON-DISCUSSION ITEMS 11.A. System Performance Report Suggested Action: Informational. pg. 65 Staff Report - System Performance Report.docx Attachment A - System_Performance Report PPT.pdf 3 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com 11.B. Public Outreach Report for May 2018 Suggested Action: Informational. pg. 75 Staff Report - Public Outreach Report for May.docx 12. STAFF BRIEFINGS 13. BOARD OF DIRECTORS COMMENTS 14. ADJOURNMENT MEETING MINUTES Meeting Minutes of May 17, 2018. Suggested Action: Informational. Board Meeting Minutes of 05-17-18.pdf 4 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com SOLTRANS ACRONYMS LIST OF TRANSPORTATION TERMS Solano County Transit Last Updated: July 12, 2017 A MPO Metropolitan Planning Organization ABAG Association of Bay Area Governments MTC Metropolitan Transportation Commission ADA Americans with Disabilities Act N, O, & P APC Automatic Passenger Counter NEXT National Express Transit APTA American Public Transit Association NTD National Transit Database AVL Automated Vehicle Location System O&M Operations and Maintenance B PAC Public Advisory Committee BAFO Best and Final Offer PARS Public Agency Retirement Services BART Bay Area Rapid Transit PCC Paratransit Coordinating Council C PNR Park & Ride CalACT California Association for Coordinated PPP (3P) Public Private Partnership Transportation PTAC Partnership Technical Advisory CalOES California Office of Emergency Services Committee Caltrans California Department of Transportation PY Prior Year CAM Cost Allocation Model R & S CARB California Air Resources Board RFP Request for Proposals CCC Contra Costa County Connections RM2 Regional Measure 2 Funds CMAQ Congestion Mitigation & Air Quality Program RVH Revenue Vehicle Hours CNG Compressed Natural Gas RVM Revenue Vehicle Miles COV City of Vallejo SNCI Solano Napa Commuter Information CTA California Transit Association SRTP Short Range Transit Plan CTC California Transportation Commission STA Solano Transportation Authority D STAF State Transit Assistance Fund DAR Dial-a-Ride T DBE Disadvantaged Business Enterprise TAC Technical Advisory Committee DOT Department of Transportation TCP Transit Capital Priorities E & F TDA Transportation Development Act FAST Fairfield and Suisun Transit TIP Transportation Improvement Program FAST Act Fixing America's Surface Transportation Act U, V, W, Y FHWA Federal Highway Administration UA Urbanized Area FTA Federal Transit Administration VMT Vehicle Miles Traveled FY Fiscal Year VTC Vallejo Transit Center G, H, I, & J WETA Water Emergency Transportation GFI Gen-fare Industries Farebox Authority GP General Public (as in GP Dial-a-Ride) YTD Year to Date GPS Global Positioning System HOV High Occupancy Vehicle IFB Invitation for Bid IPR Initial Project Report JARC Job Access Reverse Commute JPA Joint Powers Authority L & M LCTOP Low Carbon Transit Operations Program LoNo Low or No Carbon emissions MCI Motor Coach Industries MOD Mobility on Demand 5 MOU Memorandum of Understanding This page intentionally left blank. 6 AGENDA ITEM 8A BOARD MEETING DATE: MAY 17, 2018 SOLANO COUNTY TRANSIT DRAFT Board Minutes for Meeting of April 19, 2018 1. CALL TO ORDER Chairperson Patterson called the regular meeting of the SolTrans Board to order at 4:00 p.m. A quorum was confirmed