A G E N D A COUNCIL MEETING Wednesday, 26 June 2019, 9.00am Council Chambers Council Office William Street Paeroa Membership Mayor J P Tregidga Councillors Cr D A Adams (Deputy Mayor) Cr P D Buckthought Cr C Daley Cr R Harris Cr G R Leonard Cr M McLean Cr P A Milner Cr A Rattray Cr D Smeaton Cr A M Spicer Cr D H Swales Cr J H Thorp Executive Leadership L D Cavers D Peddie A de Laborde P Thom S Fabish Public Distribution Paeroa Office Plains Area Office Waihi Area Office Chief Executive L D Cavers Hauraki District Council, P O Box 17, William Street Paeroa, New Zealand P: 07 862 8609 or 0800 734 834 (within the District) E: [email protected] www.hauraki-dc.govt.nz Ngà Karakia Timatanga (opening) (1) Kia tau te rangimarie May peace be widespread Kia whakapapa pounamu te moana May the sea be like greenstone Hei huarahi ma tatou i te rangi nei A pathway for us all this day Aroha atu, aroha mai Let us show respect for each other Tatou i a tatou katoa For one another Hui e! Taiki e! Bind us all together! (2) Whakataka te hau ki te uru, Get ready for the westerly Whakataka te hau ki te tonga. and be prepared for the southerly. Kia mākinakina ki uta, It will be icy cold inland, Kia mātaratara ki tai. and icy cold on the shore. E hī ake ana te atākura he tio, May the dawn rise red-tipped on ice, he huka, he hauhunga. on snow, on frost. Haumi e! Hui e! Tāiki e! Join! Gather! Intertwine! Karakia Whakamutunga (closing) Kia whakai-ria te tapu Restrictions are moved aside Kia wātea ai te ara So the pathways is clear Kia turuki whakataha ai To return to everyday activities Haumi e. Hui e. Tāiki e! Join Gather Intertwine! COUNCIL AGENDA Wednesday, 26 June 2019 – 9.00am Council Chambers, Council Office, William Street, Paeroa 9.15am Presenter: Councillor Rattray Subject: Young Elected Members - Zone 2 Update 11.45am Presenter: Amy Magyar and Holly Elson-Fisher Subject: Students sponsored to attend United Nations Conference Auckland Order of Business Pages 1. Karakia Timatanga 2. Apologies 3. Declarations of Late Items 4. Declarations of Interests 5. Confirmation:Council Minutes - 29-05-19 (2587484) 6 6. Confirmation: Extraordinary Council Minutes – 22-05-19 (2584426) 41 7. Receipt and Adoption: District Plan Hearings Committee Minutes: 50 Plan Change 1- 09-05-19 (2594904) 8. Council Decisions on Submissions to Proposed Plan Change 1 (2595000) 66 9. District Plan - Plan Changes and Review Timeframes - 2019 (2595114) 121 10. Council Financial Report - to 31 May 2019 (2595525) 126 11. CEO Monthly Report for June 2019 (2595418) 136 12. Community Wellbeing Amendment Act (2595053) 137 13. Draft Triennial Survey 2019 to Council(2595223) 142 14. Adoption of Cemeteries and Nuisance Bylaws (2595077) 163 15. Draft Water Supply Bylaw 2019 (2595066) 201 16. Draft Solid Waste Bylaw 2019 (2595072) 239 17. Draft Drainage Bylaw 2019 (2595082) 263 18. 2019 Citizen and Young Achievers Awards (2595933) 286 19. Waste Minimisation Leadership (2595647) 288 20. Transport Report - May 2019 (2595497) 295 1 Council Agenda – 26-06-19 Doc. Ref: 2216520 21. Transport Decision Report - Mahuta Road North 303 Under-slip Cost Approval (2594974) 22. Ngatea Main Street Bus Stop Change (2594985) 307 23. Water Services Report to Council June (covering May) (2595493) 312 24. Solid Waste Monthly Activity Report - May 2019 (2595078) 321 25. District Drainage Activity Report - May 2019 (2595506) 327 26. Receipt and Adoption: Western Plains District Drainage Committee Minutes - 331 06-06-19 (2595402) 27. Receipt and Adoption: Eastern Plains District Drainage Committee Minutes - 334 06-06-19 (2595401) 28. Mangawhero Flume Repairs (2595048) 337 29. Ngatea Library Update Summary of Feedback (2595439) 341 30. Karakia Whakamutunga 2 Council Agenda – 26-06-19 Doc. Ref: 2216520 Council Agenda - 26-06-19 Page 6 HAURAKI DISTRICT COUNCIL MEETING MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY, 29 MAY 2019 COMMENCING AT 9.10 AM PRESENT J P Tregidga (His Worship the Mayor), Cr D A Adams (Deputy Mayor – 9.20-2.22pm), Cr P D Buckthought, Cr C Daley, Cr R Harris (9.10- 9.15am and 9.20am-1.20pm), Cr M McLean, Cr A Rattray, Cr D Smeaton, Cr A M Spicer, Cr D H Swales and Cr J H Thorp IN ATTENDANCE Messrs L D Cavers (Chief Executive), A de Laborde (Group Manager - Engineering Services), D Peddie (Group Manager - Corporate Services), P Thom (Group Manager - Planning & Environmental Services), S B Fabish (Group Manager - Community Services), M Buttimore (Strategic Planning Projects Manager), Mrs J Nelson (Senior Strategic Planner), L Robcke (Senior Project Planner), L de Haast (Transportation Manager), E J Wentzel (Water Services Manager), S de Laborde (Infrastructure Strategy & Planning Manager), Ms P Trubshaw (Communications Officer), Mrs D Bezuidenhout (Property Officer) and Ms C Black (Council Secretary) KARAKIA TIMATANGA The meeting was opened with a karakia from Cr Thorp. APOLOGIES RESOLVED THAT the apology for the absence of Cr P A Milner and Cr G R Leonard and for the lateness of Cr Adams be received and sustained. C19/175 Tregidga/Smeaton CARRIED LATE ITEMS There were no late items. DECLARATIONS OF INTERESTS There were no declarations. CONFIRMATION OF COUNCIL MINUTES – (24-04-19) (2566078) The Mayor presented the minutes. RESOLVED THAT the minutes of the meeting of the Hauraki District Council held on Wednesday, 24 April 2019 are confirmed and are a true and correct record. C19/176 Buckthought/McLean CARRIED Council Minutes – 29-0519 Doc Ref: 2587484 Council Agenda - 26-06-19 Page 7 RECEIPT AND ADOPTION AUDIT AND RISK COMMITTEE MINUTES – (16-04-19) (2566078) RESOLVED THAT the minutes of the meeting of the Audit & Risk Committee held on Tuesday 16 April 2019 are received and the recommendations contained therein be adopted. C19/177 McLean/Daley CARRIED RECEIPT OF HEARINGS AND JUDICIAL COMMITTEE MINUTES – (25-02-19) (2543300) RESOLVED THAT the minutes of the meeting of the Hearings and Judicial Committee held on Monday, 25 February 2019 are received. C19/178 Harris/Thorp CARRIED Cr Harris left the meeting 9.15am RECEIPT OF HEARINGS AND JUDICIAL COMMITTEE MINUTES – (29-04-19) (2566229) RESOLVED THAT the minutes of the meeting of the Hearings and Judicial Committee held on Monday, 29 April 2019 are received. C19/179 Spicer/Smeaton CARRIED CEO MONTHLY REPORT FOR MAY 2019 (2586083) The Chief Executive presented an update on recent staff changes within the organisation and sought the member’s feedback on the attached Local Government NZ Remits which have been circulated ahead of the LGNZ AGM on 7 July 2019. The remits will be voted on at this meeting in July. RESOLVED THAT the report be received. C19/180 Tregidga/Spicer CARRIED Cr Adams attended the meeting and Cr Harris returned to the meeting at 9.20am. COUNCIL FINANCIAL REPORT - FOR THE TEN MONTHS ENDING APRIL 2019 (2585551) The Group Manager – Corporate Services presented the financial report for the period 30 April 2019. RESOLVED THAT the report be received. C19/181 Smeaton/Spicer CARRIED Council Minutes – 29-0519 Doc Ref: 2587484 Council Agenda - 26-06-19 Page 8 ELDERLY PERSON HOUSING RENTAL FEES (2586143) The Group Manager – Community Services and Development and Property Officer presented a report which sought Council approval for increasing the elderly persons housing rental fees from 1st July 2019. RESOLVED THAT the report be received. C19/182 Daley/McLean CARRIED RESOLVED THAT the Elderly Person Housing rental fees from 1st July 2019 be, $150 per week for all existing tenants, and $180 (bedsit units) and $187 (single bedroom units) for all new Tenants, and THAT from the 1st July 2020 increase the rental fees for all existing tenants to sustainable rental rates, and THAT staff continue to work with tenants and Ministry of Social Development in the transition of the rental fee to sustainable rental rates, and THAT staff report back to Council on the work programme of the installation of heating and ventilation systems into the units. C19/183 Daley/Smeaton CARRIED The meeting adjourned at 10.15am The meeting reconvened at 10.33am NGATEA LIBRARY AND SERVICE CENTRE UPDATE (2585565) The Communications Officer presented a report updating on Council’s continued conversation with the community about the future provision of library and service centre services in Ngatea. The report summarised the main themes of the feedback received to date and made recommendations for future actions. RESOLVED THAT the report be received. C19/184 Rattray/Spicer CARRIED Cr Thorp and Buckthought returned to the meeting at 10.34am. Clarification was conveyed to the members and to the members of the Ngatea community who were in attendance that the Service Centre will stay in the existing council building which may include building additions and alterations at the existing current site. RESOLVED THAT Ngatea Library and Service Centre stay in the existing council building which may include building additions and alterations at the existing current site, and THAT Council accepts the feedback themes will form the basis of a community concept and vision for the future Ngatea Library and Service Centre, and Council Minutes – 29-0519 Doc Ref: 2587484 Council Agenda - 26-06-19 Page 9 THAT this concept and vision will be used as a guide when developing more detailed designs and plans for the future provision of library and service centre services in Ngatea and THAT a detailed summary of feedback will be presented to the community in a book at the end of June 2019 C19/185 Harris/Daley CARRIED 2019-20 ANNUAL PLAN, FEES AND CHARGES AND RESOLUTIONS (2585669) The Group Manager – Corporate Services and Senior Strategic Planner presented the report on and referred members to the attached 2019/20 Annual Plan for consideration and adoption.