SURVEY OF INDIA HANDBOOK OF TOPOGRAPHY CHAPTER II (CORRECTED DRAFT COPY) CONSTITUTION AND DUTIES OF A GEOSPATIAL DATA CENTRE (GDC) SECTION I – GENERAL 1. Constitution of a GDC- The constitution of a GDC:- Geospatial Data Centre depends on the nature of survey on which it is engaged and, the chief factors being: (i) the quality and density of planimetric and/ or height control required, (ii) the scale and type of survey, (iii) Communications in the area. The normal strength of a wing in a GDC engaged on departmental/extra-departmental surveys consists of an Officer-in-Charge, one Deputy Superintending Surveyor under instruction or in-charge of a camp , two to three Group ‗B‘ Officers as Camp Officers, 5 Group ‗C‘ Division I Officers, of whom some may be employed as Assistant Camp Officers and others on providing control or employed on plane-tabling as and when required. A separate Wing of the GDC will maily deal with also includes one photogrammetric & remote sensing work i.e. the work engaged on air surveys on photogrammetric systems, which will be dealt separately in Topo. Hand Book Chapter XII-Photogrammetric Survey (Air Survey). The composition of Geodetic, Tidal, Satellite Survey and geophysical, forest, etc., wings is different. 2. Conditions of Service – (a) Group ‘A’ & Group ‘B’ Officers-Recruitment rules and other conditions of service of Group ‗A‘ and ‗B‘ Officers will be found in the late Ministry of Scientific Research and Cultural Affairs Notification No. 16-9/61-3 of 16-1-1962 or as amended form time to time published in the Gazette of India. (b) Group’C’ & Group ‘D’ Services -The following Circular Orders contain the conditions of service:- C.O. 436 (Adm.)- Group ‗C‘ , Division I. C.O. 435 (Adm.) Group ‗C‘, Division II (Technical). C.O. 439 (Adm.) C.O. 437 (Adm.)- Group ‗C‘ Ministerial. C.O. 438 (Adm.)-Group ‗D‘ 3. List of reference books required in a wing Office- A. Survey of India Publications- 1. Circular Order 435 (Adm.) 2. Circular Order 436 (Adm.) Vide Para 2 above. 3. Circular Order 437 (Adm.) 4. Circular Order 438 (Adm.) 5. Circular Order 439(Adm.) - Qualifications and trade tests of Group ‗C‘ Technical personnel. 6. Handbook of General Instructions. 7. Accounts Pamphlet- chapters I,II & III. 8. Handbook of Topography- Chapters I to XII and Triangulation & Leveling Pamphlets, Auxiliary Tables, etc. 9. List of Officers (Green List) 10. List of Group ‗C‘ Establishment, Division II (Blue List). 11. General Reports and their Supplements. B. Central Government Publications- 12. Posts & Telegraphs Compilation of the Fundamental and Supplementary Rules, Vols. I and II and other compilations of F.R. & S.R. 13. Compilation of Civil Service Regulations, Vols. I &II 14. Compilation of General Financial Rules (Revised and Enlarged, 2005) 15. Compilation of Treasury Rules, Vols. I & II. 16. Compilation of Medical Attendance Rules and orders. 17. General Provident Fund (Central Services) Rules. 18. Central Civil Services (Conduct) Rules, 1964. 19. Account Code, Vols. I & IV. 20. Rules for the supply and use of stationary stores. 21. List of Treasuries and Sub-Treasuries in India, 22. Rules to regulate the grant of advances to Central Government Servants for building, etc., of houses. 23. Central Civil Services (Classification Control & Appeal) Rules, 1965. 24. Delegation of Financial Powers Rules, 1978. 25. The Constitution of India. 26. The Manual of Office Procedure. 27. Post Office Insurance Fund Rules. 28. The Manual of Audit Instructions 29. Central Civil Services (Temporary Service) Rules, 1965 30. Notes of Financial Procedures. 31. ―The where is it‖ (Survey of India Publication). 32. Pin Code Directory. 33. Dictionary; Hindi-English; English-Hindi. 34. FR & SR (by Ch. Lakhi Singh) 35. History of Indian Railways Latest Edition. 36. Alphabetical List of Railways Stations names (Latest Edition) 37. Central Civil Services (Pension) Rules, 1972. 38. Central Civil Services (Leave) Rules, 1972. 39. Handbook of Accounting Instruction under Departmentalised Accounting System. 40. Handbook of Medical Examination. 41. Vigilance Manual Part I, II and III The above list, however, is not exhaustive. 4. Channel of correspondence- Unless specifically allowed otherwise or save under conditions of emergency all official correspondence should be addressed, normally, to the immediate superior authority, i.e. from individual workers to the Camp/Section Officer, Camp/Section Officer to the Officer-in-Charge of the Wing (Executive Officer), Executive Officer to the Director (Administrative Officer) the Administrative Officer to the Addl. Surveyor General, then in turn to Surveyor General. In special circumstances or in cases of appeals where it is intended to represent any matter to the higher authority, it should invariably be done through the channel explained above. Sending advance copies of communications, even though marked ―Through Proper Channel‖, direct to the higher authorities may be permitted only when all efforts at lower level are exhausted. Except under conditions specified below, Executive Officers are prohibited from corresponding officially with a Director other than the one under whose administrative control they are or with the Officers-in-Charge of wings and offices and their subordinates under a different administrative control except through their own Director, Executive Officers, may, however, forward direct to D. Survey (Air), as the case may be, for production of drawing blue prints, and may, in emergency, indent direct on D. M.A.D. for maps and D.G. & R.B. for data, etc. On purely routine matters, such as forwarding transfer documents, acknowledgements of correspondence, etc., or in case of emergency on any subject, they may communicate direct, officially with Executive Officers of other GDCs, but in all such cases they must inform their own Director of the action taken or endorse copies of correspondence to him. Gazetted officers may correspond direct, at their own expense, on matters relating to their G.P. Fund and pay-slips with Income Tax Officer on the matters of income tax and with Sales Tax Officer for professional tax but such correspondence in respect of all officers, or on all other matters relating to leave, accounts, allowances, pension, etc,. will be conducted through the Executive and Administrative Officers. Executive Officers may correspond direct with RP & AO/CP & AO or officers from whom their funds are drawn. Executive Officers may also correspond direct with district and local officials in connection with their work but they are forbidden to communicate direct with Ministries and other departments of the Government of India or with State Governments without previous reference to their Administrative Officers. In exceptional circumstances where direct correspondence become unavoidably necessary, owing to the previous reference from any of the above authorities or other equally emergent cause, copies of such correspondence must, invariably be forwarded without delay to the Administrative Officer. Copies of letters written to or received from the Ministries of the Government of India must be forwarded to the Surveyor General also. 5. Duties of an Officer-in-Charge.—The Executive Officer-in-Charge of a Survey wing is entirely responsible for: (i) The organisation and discipline of the wing. (ii) The custody, maintenance and accurate accounting of government stores under his charge. (iii) The economical expenditure of funds placed at his disposal and the accurate and punctual accounting for such expenditure, (iv) The proper training of all his officers and men in their duties and in the method of survey best suited to the work. (v) The preparation of true reports on the qualifications of all his officers and staff. (vi) Ensuring accuracy of the survey carried out by his officers and staff ; this covers GPS, Survey, Theodolite traverse, leveling, plane-tabling, air survey, digitisation etc., and other survey operations. (vii) The proper digitization of the surveyed fair maps/field records drawn in the wing. (viii) The punctual submission of returns, in accordance with the prescribed list and required by higher formations. (ix) The welfare of the personnel of the wing. The Officer-in-Charge of a wing should depute a responsible officer for immediate charge of a section of the work, but should keep himself abreast with all developments, and personally examine and test the work at all stages. Particular efforts should be made to keep up to the mark all personnel who are qualified for independent exploration surveys, i.e., those who possess a sound knowledge of GPS Survey, plane-tabling and photo verification, etc., on small scales of survey, or who are considered likely to become good explorers after due instructions, and every opportunity should be taken to improve their knowledge on all subjects connected with surveying of difficult areas both in the field and during recess. During the field season he should spend the greater part of his time visiting his men at work. He should endeavor to inspect the work of every man at least once during the field season, and should impress a high standard of accuracy on all his officers and other personnel by personal demonstration on the ground. He should see that all his officers have sound knowledge of departmental rules, and keep their handbooks up-to-date. During recess he should inspect his computing and mapping sections at frequent intervals, and he should make a rigorous scrutiny at definite stages. If the Officer-in-Charge is perfunctory in his examination of field work and mapping, the standard of accuracy is certain to deteriorate and he will neither get a true idea of the work of his supervising officers, nor be in a proper position to recommend the promotion of his Group ‗C‘ personnel from personal knowledge of their qualifications. 5. Duties of Camp Officers.-A Camp Officer is responsible for the work entrusted to him. An Officer should not normally be placed in charge of camps until he has done independent field works at least for one and two field seasons respectively.