Request for Proposal for Providing Third Party Inspection for 2KWP Capacity Each off-grid Solar Power Generating Systems (Power Plants) at 601 Locations, Regional Commissioner’s Jurisdiction Wise across Karnataka Karnataka Renewable Energy Development Limited (A Government of Karnataka Enterprise) #39, Shanti Gruha, Bharat Scouts & Guides Building, Palace Road, Bangalore-1 Contact Numbers: 080-22282220/22207851/22208109. Fax: 080-22257399 E-Mail: [email protected]/[email protected] Website: www.kredltest.in 1 Table of Content 1 Introduction .................................................................................................. 5 1.1 Key Events & Dates .......................................................................................... 5 1.2 Address for Communication .............................................................................. 6 2 Scope of Work ............................................................................................... 6 2.1 Preparation ....................................................................................................... 6 2.2 Tests to be covered ........................................................................................... 6 2.3 Test Report ....................................................................................................... 6 2.4 Manpower Requirement .................................................................................... 7 2.5 Implementation Schedule and manner of execution ……………………………….7 3 Service Level Agreement ................................................................................ 8 4 Bidding Process ............................................................................................ 8 4.1 Procurement of RFP Document .......................................................................... 8 4.2 Clarification on Tender Document ..................................................................... 9 4.3 Pre-bid conference ............................................................................................ 9 4.4 Amendments to RFP ......................................................................................... 9 4.5 Submission of Bid ........................................................................................... 10 4.6 Authentication of Bid ...................................................................................... 10 4.7 Validation of interlineations in Bid .................................................................. 10 4.8 Cost of Bidding ............................................................................................... 10 4.9 Site Visit ......................................................................................................... 10 4.10 Language of Bids ............................................................................................ 10 4.11 Bid Prices ........................................................................................................ 10 4.12 Bid Currencies ................................................................................................ 11 4.13 Bid Security (Earnest Money Deposit) ............................................................. 11 4.14 Bid Validity Period .......................................................................................... 12 2 5 Bid Evaluation & Vendor Selection .............................................................12 5.1 Opening of Bids .............................................................................................. 12 5.2 Bid Evaluation Process ................................................................................... 13 5.3 Evaluation of Pre Qualification Bid ................................................................. 13 5.4 Technical Evaluation Criteria .......................................................................... 13 5.5 Evaluation of Commercial bids ....................................................................... 14 5.6 Bids Not Considered For Evaluation ............................................................... 14 5.7 Rejection Criteria ............................................................................................ 14 5.8 Rectification of Errors ...................................................................................... 15 5.9 Notification of Award ...................................................................................... 15 5.10 Discharge of Bid Security ................................................................................ 16 5.11 Contacting KREDL .......................................................................................... 16 6 General Terms & Conditions .......................................................................16 6.1 Expenses for the Contract ............................................................................... 16 6.2 Failure to abide by the Agreement .................................................................. 16 6.3 Consortium ..................................................................................................... 16 6.4 Bank Guarantee for Contract Performance ..................................................... 16 6.5 Concessions permissible under statutes ......................................................... 17 6.6 Income Tax Liability ........................................................................................ 17 6.7 Duration of the Contract .................................................................................. 17 6.8 Ownership of the equipments ......................................................................... 17 6.9 Notices ............................................................................................................ 17 6.10 Force Majeure ................................................................................................. 17 6.11 Arbitration ...................................................................................................... 18 6.12 Taxes & Duties ............................................................................................... 18 3 6.13 Termination of Contract .................................................................................. 18 6.14 Suspension of Work ........................................................................................ 19 6.15 Representations and warranties..................................................................... 19 6.16 Approval / Clearances .................................................................................... 20 6.17 Liquidated Damages ....................................................................................... 20 6.18 Penalty ........................................................................................................... 21 6.19 Consequences of Termination ......................................................................... 21 6.20 Right of Monitoring, Inspection and Periodic Audit .......................................... 22 6.21 Terms of Payment ........................................................................................... 22 7 Tender Response .........................................................................................22 7.1 Pre bid Evaluation .......................................................................................... 22 7.2 Technical Evaluation ....................................................................................... 24 7.3 Commercial Evaluation ................................................................................... 26 8 Annexure .....................................................................................................27 8.1 Annexure 1 - Contract Agreement ................................................................... 27 8.2 Annexure 2 - Contract suggested format of curriculum vitae ........................... 28 8.3 Annexure 3 - Instructions for Furnishing Bank Guarantee .............................. 29 8.4 Annexure 4 - Proforma of Bank Guarantee towards Performance Security ..... 30 8.5 Annexure – 5 – Scope of Work………………………………………………………….33 8.6 Annexure – 6 - Regional Commissioner’s Jurisdiction Wise………………………35 8.7 Annexure – 7 - Specifications of tender……………………………………………….52 9 Table………………………………………………………………………………………………62 9.1 Table – 1 – Particulars to be submitted in the Commercial Bid …………………..62 4 1 Introduction Karnataka Renewable Energy Development Karnataka (KREDL) has awarded Revenue Region wise (Bangalore, Mysore, Belguam and Gulbarga) works for Supply, Installation, Commissioning and Maintenance of 2KWP Capacity each off-grid solar power generating System (Power Plant) for 601 locations across Karnataka. 1. Now, KREDL intends to have 100% Inspection/ Testing (percentage may vary) of Solar Panels, Inverters, Batteries, Cables, PVC Mounting of these solar power systems by a third party after the successful installation at the sites, to confirm the products as per the specifications of tender. (Annexure - 7). 2. The components of 2KWP Capacity each off-grid solar power generating Systems (Power Plant) to be tested as per the specifications of tender. 3. Bids are invited from Government, Quasi-Government and non-Government Laboratories or Private Organizations with National Accreditation Board for Testing and Calibration Laboratories (NABL)/Ministry of New and Renewable Energy (MNRE) accreditation for on-site testing and post delivery inspections of the above mentioned