BRACEBRIDGE Town of Bracebridge Council Correspondence To: Council Members Chief Administrative Officer, J. Sisson Copy: Chief Librarian, C. Rodney Director of Culture & Recreation, L. 8roere Director of Development Services, K. Horrigan Director of Economic Development, C. Kelley Fire Chief, M. Medley Municipal Engineer, R. Walton Human Resources Assistant, S. Keast Treasurer, C. Wakefield Media From: Lori McDonald, Clerk Date: April 25, 2012 CIRCULATION: Item # Description SECTION "A" - STAFF INFORMATION MEMOS: Memo from Kim Horrigan, Director of Development Services and Matt Holmes, Planner III, A1 dated April 23, 2012, regarding Site Plan Application DAl11-12 (Muskoka Memories Inc. - Patterson Kaye Lodge). Memo from L. McDonald, Municipal Clerk, dated April 25, 2012, regarding Association of A2 Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) Zone 5 Spring Meeting from April 18-19, 2012 in Minden, Ontario. Memo from C. Rodney, Library CEO on behalf of the Library Facility Working Group, dated April A3 25, 2012, regarding Library Facility Working Group Update - survey and focus groups. Memo from J. Sisson, Chief Administrative Officer, dated April 25, 2012, regarding Ontario A4 Municipal Administrators' Association (OMAA) - Spring Workshop from April 18, 2012 to April 20, 2012 in King City, Ontario. SECTION "8" - GENERAL CORRESPONDENCE: Letter from Karen Mcisaac, Deputy City Clerk of The Corporation of the City of North Bay, dated B1 April 17, 2012, regarding the divestment of the Ontario Northland Transportation Commission. B2 Communication from Parks and Recreation Ontario, dated April 2012 - PROfile. a;:IXI2t\ MEMORANDUM ~ Development Services Department BRACEBRIDGE The Hearl 0{ Muskoka TO: Mayor G. Smith and Members of Town Council FROM: Kim Horrigan, Director of Development Services Matt Holmes, Planner '" DATE: April 23, 2012 SUBJECT: Site Plan Application DAl11-12 (Muskoka Memories Inc. - Patterson Kaye Lodge) At Development Services Committee on April 18, 2012, Committee approved the following recommendation: "That site plan application DN11-12 for the property described as Part of Lot 13, Concession 3, Monck South Ward of the Town of Bracebridge, be approved for the construction of an addition and patio to the eXisting lodge, replacing the pool house with a spa, plus additional parking and landscaping for the Patterson Kaye Lodge, subject to the following: 1.1. That the Applicant enters into a Site Plan Agreement with the Town of Bracebridge to be registered on title; 1.2. That the Site Plan Agreement include the provision that sediment and erosion controls shall be properly installed, in accordance with Pinestone Engineering Limited's plan, prior to the removal and reconstruction work. Once installed these controls shall be inspected by the project engineer to ensure they fully meet the intention of the plan. These controls shall be properly inspected and maintained over the duration of the projection with inspections to occur at least once a month and after each major rainfall; 1.3. That the Site Plan Agreement include the provision that all contractors working on the property shall be made aware of the importance of properly maintaining the sediment and erosion controls; 1.4. That the Site Plan Agreement include the provision that the new docks shall be designed as floating or pile-supported structured; 1.5. That the Site Plan Agreement include the provision that if the docks are pile-supported, piling work shall be undertaken outside of the period of warmwater spawning, being May 1 to July 15 and pile installation should incorporate a marine silt curtain around the works; 1.6. That the Site Plan Agreement include the proVision that an aquatic biologist is to be advised in advance of the dock installations and is to provide any further advice and monitoring as may be appropriate; 1.7. That the Site Plan Agreement include the provision that native shrubs should be planted throughout the area separating the roundabout from the creek. The native shrubs shall be either service berry, round or flowering dogwood, or meadow sweet with a denSity of one shrub per 3 square metres required; rKIXI2r\ MEMORANDUM ~ Development Services Department BRACEBRIDGE The Hearl 0{ Muskoka 1.8. That the Site Plan Agreement include the provision that the parking area adjacent to "Oaks" building should have a minimum 7 metre (23 feet) separation from the creek with sediment fencing to be established 5 metres (16.4 feet) from the creak and all grading should be restricted to within 2 metres (6.6 feet) of the parking area, with this 2 metre (6.6 feet) area to be replanted with native shrubs. The native shrubs shall be either meadow sweet, nannyberry, pasture rose, or flowering dogwood with a density of one shrub per 3 square metres required: 1.9. That the Site Plan Agreement include the provision that limited tree removal shall occur outside the core breeding bird period of May 1 to July 31; 1.10. That the Site Plan Agreement include the provision that no tree removal shall occur within 15 metres (49.2 feet) of the Muskoka River shoreline. If a need is identified to remove any such trees, a plan shall be submitted to the satisfaction of the Director of Development Services identifying the trees to be replace and the replace of these trees with white pines or sugar maples with caliper size at a two to one replacement ratio; 1.11. That the Site Plan Agreement include the provision that the majority of the area within 5 metres (16.4 feet) of the Muskoka River shoreline be planted with native shrubs, except for existing beach areas and approaches to the docks; 1.12. That the Applicant submit a landscape plan showing the required plantings adjacent to the creek and Muskoka River, indicating the species being planted, to the satisfaction of the Director of Development Services; 1.13. That the Site Plan Agreement include the provision that contractors should be made aware of the potential for encountering species of conservation interest, and in particular the Milksnake and that Michalski Nielsen Associates Limited be engaged by the Applicant at the cost to the Applicant to provide information on the identification of these species and how to address finding these species; and 1.14. That the Applicant provide information to the Director of Development Services on the proposed floor area of uses within the main lodge to determine if adequate parking is being proposed." During the discussion of the motion, a question was raise with respect to item 1.5 and the fact that piling work for the proposed docks shall occur outside of the period of warmwater spawning, being May 1 to July 15, while the staff report indicated that the consultant indicated that it was preferred to occur outside that time period. It was noted that the wording of item 1.5 of the motion may be too restrictive. Staff indicated that they would seek clarification from the consultant on what would be the implications if the wording was changed from "shall" to "should". A memorandum was received from the consultant, Michalski Nielsen Associates Limited, indicating that work could occur between May 1 to July 15 without any disruption to fish spawning, provided that the work area is first isolated with a marine silt curtain prior to May 1. rf\IXI2J\ MEMORANDUM ~ Development Services Department BRACEBRIDGE The Heart 0{ MusJroka Staff would therefore recommendation that item;.5 of the motion be revised with the foliowing wording: "1.5 That the Site Plan Agreement include the provision that if the docks are pile-supported, piling work should be undertaken outside of the period of warmwater spawning, being May 1 to July 15. If dock installation occurs between May 1 to July 15, prior to May 1, the generic work area must be first isolated with a marine silt curtain. Regardless of season, a marine silt curtain is also required to be installed to prevent any sediment that is disrupted during piling activities from being displaced into surrounding waters." orrigan, Director of Development Services rISJXI?r\ MEMORANDUM ~ Development Services Department BRACEBRIDGE The Heart 0{ Muskoka APPENDiX "A" Memorandum from Michalski Nielsen Associates Limted chalski Nielsen Memorandum Date: Aprll20,2012 From: Gord Nielsen To: Bob List c.c.: Matt Holmes KIm Horrigan Our File: 5611 Re: Patterson Kaye Lodge Redevelopment, Phase 1; Clarification on Advice Provided re Dock Installation Further to my letter report of March 6, 2012, and our recent phone call on this matter, I wish to clarify my remarks regarding the timing of dock installation.' At; I indicated in that letter, the preferred timing for dock installation would avoid the period of May 1 to July 15, the period of warmwater fish spawning. However, I had included an option, which was not as well explained as it could have been, which allows for dock installation during that period without any disruption to fish spawning. In this regard, dock installation could occur between May 1 and July 15 if, prior to the beginning of that period, the work area is first isolated with a marine silt curtain. If that is done, fish will not be able to enter into that area to spawn, and there is no potential to disrupt spawning fish, their nests, eggs or fry. I note that I had recommended the use of a marine silt curtain during the course of the piling installation work regardless of season, however that is to serve a completely different purpose; it is to prevent any sediment that is disrupted during the piling activities from being displaced into surrounding waters, creating turbidity or siltation concerns. The possibility of using a marine silt curtain for two very separate functions, as an isolation barrier and to control against turbidity/siltation, was not properly explained in my earlier letter.