REGULAR VILLAGE BOARD MEETING MEETING NOTICE AND AGENDA WHITEFISH BAY VILLAGE HALL – IN-PERSON 5300 North Marlborough Drive Monday, July 12, 2021, 6:00 PM I. Call to Order and Roll Call II. Consent Agenda – Upon request of any Trustee, any item may be removed from the Consent Agenda for separate consideration under General Business. 1. Minutes of the regular meeting held on June 7, 2021. 2. Investment Report for May, 2021. 3. Investment Report for June, 2021. 4. Claims for June, 2021. 5. Approval of 2021-2022 Operator Licenses. 6. Appointment of Julie Wilson to the Plan Commission for a term to expire in 2024. 7. Appointment of Sandy Salzstein as the School District representative to the Library Board for a term to expire in 2023. 8. Appointment of President Buckley to the Community Development Authority. 9. Temporary Beer/Wine License for WFB Little League Championship Saturday and Play Ball event at Craig Counsell Park on July 24th. 10. Temporary Beer/Wine License for the Feast Day & Fair Event at St. Monica Parish on August 28th and 29th. III. Report of Village Officers 1. Village Attorney 2. Village Manager 3. Village President 4. Miscellaneous Trustee IV. Petitions and Communications – This is an opportunity for anyone to address the Village Board on any issue NOT on the current agenda. While the Board encourages input from residents of the Village, it may not discuss or act on any issue that is not duly noticed on the agenda. Page 1 of 2 V. General Business 1. Discussion/action on Resolution No. 3092 – Authorizing the Issuance and Sale of $1,175,000 General Obligation Refunding Bonds, Series 2021B. 2. Presentation of 2020 Financial Audit. 3. Discussion/action on Ordinance No. 1886 – to create a designated drop-off space adjacent to Mathnasium on Silver Spring Drive. 4. Discussion/action on Ordinance No. 1887 to pertaining to parking on N. Berkeley Blvd. (between E. Belle Ave. and E. Montclaire Ave.). 5. Discussion/action on contract award for the Klode Park Beach Restoration and Shoreline Stabilization Project. 6. Discussion/action on contract award for the Blackthorne Water Main Replacement Project. 7. Discussion/action on appointment of Village Trustee. 8. Discussion/action regarding in-person meetings. 9. The Village Board may convene into Closed Session pursuant to Wisconsin State Statute §19.85(1)(e) deliberating or negotiating the purchase of public property, investing of public funds, conducting other specified business whenever competitive and/or bargaining reasons require a closed session – 1. Specifically regarding negotiations with special counsel and other consultants to provide assistance on traffic, zoning, and land development matters and 2. Specifically regarding a cellular lease request from AT&T. 10. The Village Board may reconvene to open session. The Village Board reserves the right to take action on any topic discussed in closed session. VI. Adjourn Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. Contact Village Hall at (414) 962-6690. It is possible that members of and possibly a quorum of members of other Boards, Commissions, or Committees of the Village including in particular the Plan Commission may be in attendance in the above stated meeting to gather information; no action will be taken by any other Boards, Commissions, or Committees of the Village except by the Board, Commission, or Committee noticed above. Agendas and minutes are available on the Village website (www.wfbvillage.org) Page 2 of 2 REGULAR VILLAGE BOARD MEETING A regular meeting of the Board of Trustees of Whitefish Bay was held In-Person on June 7, 2021 Pursuant to law, written notice of this meeting was given to the press and posted on the public bulletin boards. I. Call to Order and Roll Call Acting President Fuda called the meeting to order at 6:00 p.m. Present: Trustees Buckley, Demet, Fuda, Haller, Koltun (attended virtually), and Serebin. Also Present: Village Manager Paul Boening Village Attorney Chris Jaekels Assistant Village Manager Tim Blakeslee Finance Director Jaimie Krueger Director of Building Services Joel Oestreich Director of Public Works John Edlebeck Interim Police Chief Patrick Whitaker Library Director Nyama Reed Deputy Clerk Erin Granstrom II. Consent Agenda It was moved by Trustee Serebin, seconded by Trustee Haller, and carried by the Village Board 6-0 to approve the consent agenda as presented. 1. Minutes of the regular meeting held on May 17, 2021. 2. Claims for May, 2021. 3. Resolution No. 3088 – Acknowledging the 2020 Compliance Maintenance Annual Report. 4. Approval of 2021-2022 Alcohol Licenses. 5. Approval of 2021-2022 Operator Licenses. 6. Approval of 2021-2022 Tobacco Licenses. 7. Referral of Ordinance to Plan Commission (Ord. No. 1885 – Pertaining to Outdoor Seating for Businesses). 8. Temporary Class “B” Beer/”Class B” Wine License for the “Whitefish Bay Art Festival” event to be held on July 11th and 12th (Applicant: WFB Business Improvement District). 9. First Amendment to 2019 Tower and Ground Space Lease with U.S. Cellular. III. Report of Village Officers 1. Village Attorney—No Report 2. Village Manager—Memorial Day Ceremony put on by the Civic Foundation went very well. Thanked those that worked on the event for their efforts and encouraged anyone who has not attended to consider in the future. Trustee Koltun is attending virtually as she is in Israel. 3. Miscellaneous Trustees—No Report IV. Petitions and Communications One communication received by Allan Murphy. V. General Business 1. Discussion/action on Resolution No. 3089 – Providing the Sale of Approximately $1,175,000 General Obligation Refunding Bonds, Series 2021B. Village Manager reviewed background on the debt that is currently callable from 2013 Sewer debt. Joe Murray from Ehlers spoke on savings on the refunding. This will not hinder future projects or funding. Ehlers looked at 4 options and is recommending a negotiated General Obligation bond with Baird. This would not extend the terms of the bond and would result in a cash flow savings of $280,000. It was moved by Trustee Demet, seconded by Trustee Serebin and carried by the Village Board 6-0 to adopt Resolution 3089, a resolution providing the sale of approximately $1,175,000 general obligation bonds, Series 2021B. 2. Discussion/action regarding lead water service line replacement funding. John Edlebeck reviewed the background of lead water service replacement in the Village. He explained that in the past there was funding for private side work through the DNR for communities with economic disadvantage. He was recent discovered that there are funds available for 2021 that the Village could apply for which could be used for work on the private side. Application deadline for this funding is June 30, 2021 and all the work would be required to be complete in 2021 and other federal regulations would be applicable. Edlebeck mentioned Blackthorne Pl. water main has had many breaks and is not in good condition. Edlebeck reviewed the options the Village has on how to proceed and gave pros and cons to each option. Serebin inquired if able to get both DNR funding and PSC Funds which Edlebeck said he does not believe that is possible. Retroactivity discussed. If DNR funds are used residents would have a choice to replace or not. Edlebeck stated that in the future the Village will be required to have an ordinance requiring replacement on the private side if public side is replaced. Fuda inquired about spreading the funds out to more residents which Edlebeck stated that the service has to be installed in 2021 to get funds. Concern with Blackthorne being covered on the private side and possibly no funding available in the future was discussed. Village Board discussed transparency of funding for private side and that it may not be available in the future. Trustee Serebin moved, seconded by Trustee Haller and carried by the Village Board 6-0 to apply by June 30, 2021 for the 2021 LSL Replacement Program Grant at the funding of $5,000 - $8,000 per resident for the estimated 14-20 lead services all located within the Blackthorne Water main Project Limits. 3. Discussion/action on Resolution No. 3090 – Authorizing the Village Manager to apply for financial assistance from the State of Wisconsin Environmental Improvement Fund for water utility expenditures. Per discussion on agenda item 2 Village Board is in support. Trustee Serebin motioned, seconded by Trustee Haller and carried by the Village Board 5-0, to adopt Resolution No. 3090 – Authorizing the Village Manager to apply for financial assistance from the State of Wisconsin Environmental Improvement Fund for water utility expenditures. 4. Discussion/Action on Resolution No. 3091 – Authorizing the Sale of North Shore Water Commission land to the Wisconsin Dept. of Transportation. Attorney Jaekels described the location of the property and the joint ownership by municipalities in the North Shore Water Commission. This is about 0.3 acre located in Glendale. The Village got an independent appraisal that came back at $61,600, with the Whitefish Bay portion of that being approximately $20,000. There is also a temporary easement for staging for construction through 2023. Recommend sale of the property. Trustee Haller motioned, seconded by Trustee Serebin and carried by the Village Board 6-0 to adopt Resolution No. 3091 – authorizing the Sale of North Shore Water Commission land to the Wisconsin Dept. of Transportation. 5. Discussion/action on appointment of Village President. Paul Boening reviewed background and outlined 4 options for proceeding. Trustee Buckley is interested in filling the Village President vacancy, no other trustees expressed interest. All Trustees agreed that the appointment should be through the current Village President term which ends April 2023.