KNOX CITY COUNCIL MINUTES Ordinary Meeting of Council Held at the Civic Centre 511 Burwood Highway Wantirna South On Tuesday 24 November 2015 KNOX CITY COUNCIL MINUTES FOR THE ORDINARY MEETING OF COUNCIL HELD AT THE CIVIC CENTRE, 511 BURWOOD HIGHWAY, WANTIRNA SOUTH ON TUESDAY 24 NOVEMBER 2015 AT 7.00 P.M. PRESENT: Cr T Holland (Mayor & Chairperson) Friberg Ward Cr P Lockwood Baird Ward Cr J Mortimore Chandler Ward Cr K Orpen Dobson Ward Cr A Gill (arrived at 7.13pm) Dinsdale Ward Cr L Cooper Scott Ward Cr D Pearce Taylor Ward Cr N Seymour Tirhatuan Ward Dr G Emonson Chief Executive Officer Dr I Bell Director – Engineering & Infrastructure Mr A Kourambas Director - City Development Ms J Truman Director – Corporate Development Ms K Stubbings Director – Community Services Ms F Cousins Acting Manager - Governance & Innovation THE MEETING OPENED WITH A PRAYER, STATEMENT OF ACKNOWLEDGEMENT AND A STATEMENT OF COMMITMENT “Knox City Council acknowledges we are on the traditional land of the Wurundjeri and Bunurong people and pay our respects to elders both past and present.” BUSINESS: Page Nos. 1. APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE Cr J Cossari 2. DECLARATIONS OF CONFLICT OF INTEREST Nil. 3. CONFIRMATION OF MINUTES MOVED: CR. PEARCE SECONDED: CR. LOCKWOOD 3.1 Confirmation of Minutes of Ordinary Meeting of Council held on Tuesday 27 October 2015 CARRIED MOVED: CR. PEARCE SECONDED: CR. LOCKWOOD 3.2 Confirmation of Minutes of Strategic Planning Committee Meeting held on Tuesday 10 November 2015 CARRIED MOVED: CR. PEARCE SECONDED: CR. LOCKWOOD 3.3 Confirmation of Minutes of Statutory Meeting of Council held on Wednesday 11 November 2015 CARRIED 4. PETITIONS AND MEMORIALS Nil. 5. REPORTS BY COUNCILLORS 5.1 Committees & Delegates 1. 5.2 Ward Issues 1. COUNCIL 24 November 2015 6. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE CITY DEVELOPMENT GROUP All Wards 6.1 Report Of Planning Applications Decided Under Delegation 5. (160/1/06) Chandler Ward 6.2 Application to Develop the Land for Five (5) Double Storey 13. Dwellings at 32 Bambury Street, Boronia. Melway Ref. 65 B8 (Application No. P/2015/6262 Chandler Ward 6.3 Built Form Guidelines for The Basin and Alchester Village and 44. Planning Scheme Amendment C137 Dobson Ward 6.4 Draft Upper Gully Plan (Strategic Plan and Streetscape Design 55. Project 2015) and Planning Scheme Amendment C141 7. PUBLIC QUESTION TIME (Following the completion of business relating to Item 6, City Development, the business before the Council Meeting will be deferred to consider questions submitted by the public). 77. 8. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE ENGINEERING & INFRASTRUCTURE GROUP All Wards 8.1 Progress Report on Implementation of Asset Management 78. Tirhatuan Ward 8.2 Row Reserve Landscape Masterplan 91. COUNCIL 24 November 2015 9. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE CORPORATE DEVELOPMENT GROUP All Wards 9.1 2015-16 Annual Plan Progress Report to 30 September 2015 117. All Wards Management Financial Report for the Quarter Ended September 133. 9.2 2015 Dinsdale Ward 9.3 Proposed Sale of Council Property – 7 Church Street, Bayswater 145. All Wards 9.4 Review of the Local Government Act 150. All Wards 9.5 Incidental Community Grants Program 165. 10. ITEMS FOR INFORMATION All Wards 10.1 Works Report (As Of 10 November 2015) 174. All Wards 10.2 Assemblies of Councillors 190. 11. MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN 202. 11.1 Rescission Motion – Urgent Business – Federal Government 202. Funding of Public Transport Infrastructure (27 October 2015) 12. SUPPLEMENTARY ITEMS 204. 13. URGENT BUSINESS 204. 13.1 Urgent Business 204. 13.2 Call Up Items 204. 13.2.1 Bayswater Grade Separation Project 204. 14. QUESTIONS WITHOUT NOTICE 204. GRAEME EMONSON CHIEF EXECUTIVE OFFICER 1 COUNCIL - REPORTS BY COUNCILLORS 24 November 2015 COUNCILLOR GILL ARRIVED IN THE CHAMBER AT 7.13PM DURING DISCUSSION ON ITEM 5.1 5. REPORTS BY COUNCILLORS 5.1 Committees & Delegates 5.1.1 COUNCILLOR NICOLE SEYMOUR Councillor Seymour attended the following Meetings • Knox Liquor Accord Launch • Service Planning Discussion • Beach Hut Brewery Application • Knox Disability Advisory Committee • Community Development Fund Celebration Event and Cheque Presentation • Rowville Preschool Annual General Meeting • Remembrance Day Service – Tim Neville Arboretum • Knox Sleepout – Stud Park Reserve • Councillor / Executive Leadership Workshop • Knox Active Ageing Advisory Committee • Early Years Advisory Committee • Scoresby Masterplans – Public Consultation Session 5.1.2 COUNCILLOR LISA COOPER Councillor Cooper attended the following Meetings • Knox Transfer Station Management Advisory Committee Meeting • Knoxfield Preschool Annual General Meeting • Knox Gardens Annual General Meeting • Knox Early Years Advisory Committee 5.1.3 COUNCILLOR DARREN PEARCE Councillor Pearce attended the following Meetings • Remembrance Day Service – Tim Neville Arboretum • Eildon Parade Preschool Annual General Meeting • Councillor / Executive Leadership Workshop • Liberty Avenue Preschool Annual General Meeting • The Fields Preschool Annual General Meeting 5.1.4 COUNCILLOR KARIN ORPEN Councillor Orpen attended the following Meetings • Community Development Fund Celebration Event and Cheque Presentation • Victorian Local Government Association (VLGA) • Remembrance Day Service – Tim Neville Arboretum • Upper Ferntree Gully CFA Annual General Meeting • Upper Ferntree Gully Preschool Annual General Meeting • FW Kerr Preschool Annual General Meeting • Illoura Annual General Meeting 2 COUNCIL - REPORTS BY COUNCILLORS 24 November 2015 5.1 Committees & Delegates (cont'd) 5.1.5 COUNCILLOR JOHN MORTIMORE Councillor Mortimore attended the following Meetings • Knox Liquor Accord Launch • Alchester Village Traders • Senior Citizens • Family Violence Discussion • Community Development Fund Celebration Event and Cheque Presentation • Knox Transfer Station Management Advisory Committee Meeting • Remembrance Day Service – Tim Neville Arboretum • Councillor / Executive Leadership Workshop • Immerse Program Launch • Early Years Facilities at The Basin • Friends Group Christmas Party • Knox Active Ageing Advisory Committee • Sound Shell at The Basin 5.1.6 COUNCILLOR PETER LOCKWOOD Councillor Lockwood attended the following Meetings Committees: • Knox Multicultural Advisory Committee • Eastern Transport Coalition Mayoral Activities: • Knox Liquor Accord Launch • REALM Launch • Gardens for Wildlife 600th Participant • Maroondah Mayoral Ball • Seniors Festival Closing event • Winner of Stringybark Competition • Community Development Fund Celebration Event and Cheque Presentation • Knox Leisureworks 50th • Remembrance Day Service – Tim Neville Arboretum • Latter Day Saints Service • Bayswater Level Crossing Announcement 3 COUNCIL - REPORTS BY COUNCILLORS 24 November 2015 5.1 Committees & Delegates (cont'd) 5.1.7 COUNCILLOR TONY HOLLAND (MAYOR) Councillor Holland attended the following Meetings • Boronia Library Project Briefing • REALM Ringwood Library opening • Community Development Fund Celebration Event and Cheque Presentation • Municipal Association of Victoria Review of Local Government Act Roundtable • Citizenship Ceremony • Knox Central Primary School Community Arts Show • Immerse Program Launch • Councillor / Executive Leadership Workshop • Alice Johnson Preschool 50th Birthday Celebrations • Heidi Victoria MP • Bunjil Way User Group Meeting • Recreation and Leisure Liaison Group Meeting • West Gully Preschool Annual General Meeting • Knox Italian Community Club – Bocce Presentation and Dinner Night • Dare to Serve Expo – St Andrew’s Christian College • Knox Football Club • 103rd Anniversary of the Independence of Lesvos from Turkish Occupation • A Guide to Disability and Aged Services Launch • Rowville Lysterfield Community News • Staff Meet the Mayor Function 4 COUNCIL - REPORTS BY COUNCILLORS 24 November 2015 5.2 Ward Issues 5.2.1 COUNCILLOR SEYMOUR (TIRHATUAN WARD) • Councillor Seymour raised an issue of concern regarding the development of a parcel of land in Knoxfield adjacent to the Masters site on Ferntree Gully Road. Councillor Seymour indicated that the development of the land for 88 small commercial premises would not provide the best return for the Knox community given previous proposals to turn this site into a regional homemaker centre. • Councillor Seymour expressed her concern about the state government’s willingness to listen to the community in planning matters following recent advice that Council’s recommendations regarding the Boronia Structure Plan (Amendment C133) had been disregarded by the state in their assessment of the plan. 5.2.2 COUNCILLOR GILL (DINSDALE WARD) • Councillor Gill provided an update on the status of the Bayswater Grade Separation project and expressed his desire to work closely with the Level Crossing Removal Authority to achieve the best outcome for the community. 5.2.3 COUNCILLOR ORPEN (DOBSON WARD) • Councillor Orpen expressed her concern about a petition that has been set up requesting the early warning fire alarm sirens in the foothills be discontinued. Councillor Orpen indicated that she staunchly opposed the removal of this valued community service advising that in her 20 years as a Councillor she had never received a complaint about this matter. 5.2.4 COUNCILLOR MORTIMORE (CHANDLER WARD) • Councillor Mortimore expressed his disappointment following advice received from the State Government that Council’s recommendations for Amendment C133 about the Boronia