Table of Contents for March 21 Board Meeting Call to Order/Roll Call p. 3 Approve the Agenda & Consent Items p. 4 - 20 Good News p. 21 Welcome Visitors p. 23 Elementary Principal Presentation p. 25 Secondary Principal Presentation p. 26 Preliminary Budget Presentation p. 27 - 49 Facility Planning Presentation GO Bonds Time Line Presentation p. 51 Old Business Schematic Design Decision on HVAC p. 54 Review of Policies p. 55 - 61 Special Board meeting for April 4 p. 62 Wrestling Agreement p. 63 Resolution for Issuance of GO Bonds and Levy a Tax p. 64 Piper Jaffray agreements p. 70 - 82 Staff Resignations p. 82 Staff Appointments p. 83 Business Manager Report p. 88 Superintendent Report p. 89 Discussion p. 111 Adjournment p. 112 1 NOTICE AND CALL OF PUBLIC MEETING OF THE SCHOOL DISTRICT Governmental Body: The Board of Directors of the Montezuma Community School District, Montezuma, Iowa. Date of Meeting: Wednesday, March 21, 2012 Time of Meeting: 6:30 pm, Central Time Place of Meeting: Montezuma Elementary Library, Montezuma, IA PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: A. Call to Order/Roll Call B. Approve the Agenda C. Good News D. Welcome Visitors E. Presentations 1. Elementary Principal 2. Secondary Principal 3. FY 2013 Preliminary Budget Presentation 4. Facility Planning Updates – Dave Harrison, Design Alliance, Duane VanHemert 5. General Obligation School Bonds Time Line F. Old Business G. New Business 1. Schematic Design Decision on HVAC System 2. Review of Policies 605.5R2, 704.2R1 3. Approve special board meeting for April 4, 2012 at 6:30 pm to approve the FY 2013 Budget 4. Approve Renewal of Cooperative Wrestling Agreement with Tri-County 5. Resolution Authorizing the Issuance of $6,670,000 General Obligation School Bonds and Levying a Tax for the Payment 6. Consideration of Agreements with Piper Jaffray H. Personnel 1. Staff Resignations 2. Staff Appointments I. Reports 1. Business Manager 2. Superintendent J. Discussion K. Adjournment This notice is given at the direction of the President pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. ___________________________________ Board Secretary, Montezuma Community School District, Iowa 2 Montezuma Community School Board Meeting March 21, 2012 Agenda Item: A. Call to Order/Roll Call Information: The President of the Board, or in his or her absence the Vice President of the Board, shall officially call the board meeting to order. This is usually accompanied by a welcome to visitors. We allow visitors to address the Board provided they follow the established rules which require a written request completed and handed to the Board Secretary. The Board President may at this time ask visitors if they will wish to speak during the welcome section. If so they may obtain the necessary form from the Board Secretary. Action: Roll Call: Present/Absent Pete Ross _______ Doug Johnston _______ Steve Audas _______ Stacie Cameron _______ Vince Johnson _______ Time: 3 Montezuma Community School Board Meeting March 21, 2012 Agenda Item: B. Consent Agenda Information: The Consent Agenda is used as an opportunity to approve several items considered as housekeeping items in one motion, at one time. The Consent Agenda for this meeting consists of: . Approval of Agenda . Approval of minutes for February 15, 2012 . Approval of minutes for March 1, 2012 . Approval of Invoices . Approval of Fund Balance Report February 2012 and the Food Service Report February 2012 The Board may ask that any item be removed from this list and considered separately. Recommended Motion: That the Board approves the consent agenda as presented to include the agenda, board policies at second reading, minutes, and invoices. Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______ 4 5 6 March 1, 2012 Montezuma, IA The Board of Directors of the Montezuma Community School District met on the above date at the Schoolhouse in the Band Room, with the following board members in attendance: Pete Ross, Doug Johnston, Steve Audas, Vince Johnson, and Stacie Cameron. President Pete Ross called the meeting to order at 6:30 PM. NEW BUSINESS It was moved by Doug Johnston and properly seconded to approve the quote of $63,437 for bleachers at the football field from Outdoor Aluminum. Motion carried 5-0. It was moved by Vince Johnson and properly seconded to approve the Amendment to the Professional Services Agreement with Design Alliance. Motion carried 5-0. BOARD DISCUSSION The board discussed the construction budget and timeline, HVAC systems (geothermal and rooftop unit), building envelope, and construction logistics. ADJOURNMENT No further business appearing before the board, the meeting was on proper motion adjourned at 8:37PM. Board President Board Secretary 7 February 15, 2012 Montezuma, IA The Board of Directors of the Montezuma Community School District met on the above date at the Schoolhouse in the Elementary Library, with the following board members in attendance: Pete Ross, Doug Johnston, Vince Johnson, and Stacie Cameron. Steve Audas arrived at 7:00. President Pete Ross called the meeting to order at 6:30 PM. CONSENT AGENDA It was moved by Stacie Cameron and properly seconded to approve the consent agenda as presented: the agenda; minutes of the board meeting of January 18, 2012; fund balance and food service reports for the month of January 2012; and bills to be paid by the secretary (see attached lists). Motion carried 4-0. GOOD NEWS Thank you from Virgil Scott from the Montezuma Food Bank. Paul Hawkins, Randy Shifflett, and two students helped relocate the food bank to their new location at Community Church. Thank you to all who volunteered and voted in the bond election. WELCOME VISITORS President Ross welcomed all visitors and thanked them for taking time to attend the meeting. PRESENTATIONS School Counselor, John Gallagher, and At-Risk teachers Sarah Laudner and Earlene Taylor presented on their career/education preparation for students. They gave details on their I Have a Plan class which prepares 6-11th grade students for post-secondary jobs, education, life skills, etc. Principal Jones presented on the Elementary activities. Donuts with Dad was a huge success. ITBS scores have been received; details will be given at the next board meeting. Literacy Week is February 27-March 2. Paul Hawkins & Tracy Pope, along with Mrs. Pope’s 4th grade class created a bus safety video that will be shown throughout the elementary. Principal Moretz presented on the Secondary activities. The Academic Fair will be held on the first day of parent-teacher conferences, March 20. Parent-Teacher conferences will be March 20 & 22. The Montezuma Parallel Program was presented to the SICL high school principals. A FAFSA meeting will be held February 20. Congratulations to the Speech coaches & participants, all of whom had a very successful year. Wrestling team qualified for the Team Dual Regional Duals for the first-time ever. Congratulations to Tyler Lown who was selected as the SE Baseball Coach of the Year. OLD BUSINESS None 8 NEW BUSINESS Mark Vavroch from the Blue & White Booster Club gave a presentation on replacing the football bleachers. The quote he received was approximately $95,000. The board requested firm quotes for the home bleachers, as well as additional quotes for visitor bleachers and fencing. The board took no action on participating in the Iowa Energy Bank Loan Program. It was moved by Doug Johnston and properly seconded to make a request for the Early Start Calendar Waiver. The Board of Directors of the Montezuma School District has determined that a starting date on or after the earliest starting date specified in Iowa Code section 279.10 subsection 1 will have a negative educational impact. For the 2012-13 school year we will be starting school on August 22nd. Motion carried 5-0. It was moved by Vince Johnson and properly seconded to approve a 6-year contract with Pepsi as it was presented. In exchange for selling only Pepsi products, Montezuma Schools will receive $20,000 which will be used for scoreboard replacement. Motion carried 5-0. It was moved by Steve Audas and properly seconded to approve technology purchases for the 2012-13 school year using the DR-M settlement monies. Technology purchases will include: additional computers for the elementary library, elementary iPads, elementary mobile cart, secondary mobile labs, science iPads, office iMacs, and a building-wide wireless system. Motion carried 5-0. PERSONNEL Staff Resignations It was moved by Vince Johnson and properly seconded to approve the resignation of Dale DeJong. Motion carried 5-0. Staff Appointments It was moved by Steve Audas and properly seconded to approve the staff appointments of Leah Farrington-head high school volleyball coach, David Brondyke-assistant high school volleyball coach, Tyler Baethke-technology coordinator, Keith Sietstra-head high school football coach, and Tyler Baethke- assistant high school football coach. Motion carried 5-0. REPORTS Board Secretary A summary was given on the audit report. Superintendent Versteeg The financial indicators report was reviewed. Superintendent Versteeg is meeting with Design Alliance to discuss a facility planning schedule. Board learning centered on Standard Three: Acting with Fiscal Responsibility. 9 BOARD