PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners) Procurement of Three (3) Years Janitorial Manpower Services for Casino Premises for CY 2020- 2023 under ITB No. PB20-01- 013COR Philippine Amusement and Gaming Corporation (PAGCOR) Fifth Edition January 10, 2020 TABLE OF CONTENTS SECTION I. INVITATION TO BID ..................................................................... 4 SECTION II. INSTRUCTIONS TO BIDDERS ....................................................... 9 SECTION III. BID DATA SHEET ................................................................... 41 SECTION IV. GENERAL CONDITIONS OF CONTRACT .................................... 52 SECTION V. SPECIAL CONDITIONS OF CONTRACT ....................................... 69 SECTION VI. SCHEDULE OF REQUIREMENTS ............................................... 71 SECTION VII. TECHNICAL SPECIFICATIONS ................................................. 73 SECTION VIII. BIDDING FORMS ................................................................ 115 Section I. Invitation to Bid 3 INVITATION TO BID FOR PROCUREMENT OF THREE (3) YEARS JANITORIAL MANPOWER SERVICES FOR CASINO PREMISES FOR CY 2020-2023 UNDER ITB NO. PB20-01-013COR. The Philippine Amusement and Gaming Corporation (PAGCOR) is inviting all interested bidders in its forthcoming public bidding for the Procurement of Three (3) Years Janitorial Manpower Services for Casino Premises or CY 2020-2023 under ITB No. PB20-01-013COR. Brief Description San Pedro Satellite Location: Magsaysay Road, Barangay San Antonio, San Pedro, Laguna Approximate Slot Machine Area – 1,209 sq.m. Area: Gaming Area – 84.84 sq.m. Required Five (5) regular trained and healthy legal Personnel: aged Janitors including working supervisors broken down as follows: Male – Three (3) Female – Two (2) Janitors First (1st) Shift – 6:00 a.m. to 3:00 p.m. (2 Shift Janitors) Rotation Second (2nd) Shift - 1:00 p.m. to 10:00 p.m. (1 Janitor) Third (3rd) Shift - 9:00 p.m. to 6:00 a.m. (2 Janitors) Inclusive of one (1) hour break Biñan Satellite Location: National Highway, Barangay Canlalay, Biñan, Laguna Approximate Slot Machine Area – 1,440 sq.m. Area: Gaming Area – 196.0208 sq.m. Required Five (5) regular trained and healthy legal Personnel: aged Janitors including working supervisors broken down as follows: • Male – Three (3) • Female – Two (2) Janitors First (1st) Shift – 6:00 a.m. to 3:00 p.m. (2 Shift Janitors) Rotation Second (2nd) Shift - 1:00 p.m. to 10:00 p.m. (1 Janitor) Third (3rd) Shift - 9:00 p.m. to 6:00 a.m. (2 Janitors) 4 Inclusive of one (1) hour break Carmona Satellite Location: San Lazaro Leisure Park, Carmona, Cavite Approximate Slot Machine Area – 925 sq.m. Area: Gaming Area – 158 sq.m. Required Six (6) regular trained and healthy legal Personnel: aged Janitors including working supervisors broken down as follows: • Male – Four (4) • Female – Two (2) Janitors First (1st) Shift – 6:00 a.m. to 3:00 p.m. (2 Shift Janitors) Rotation Second (2nd) Shift - 1:00 p.m. to 10:00 p.m. (2 Janitors) Third (3rd) Shift - 9:00 p.m. to 6:00 a.m. (2 Janitors) Inclusive of one (1) hour break Sta. Rosa Satellite Location: Sta. Rosa Business Park, Greenfield City, Sta. Rosa, Laguna Approximate Slot Machine Area – 1,060 sq.m. Area: Gaming Area – 158 sq.m. Required Five (5) regular trained and healthy legal Personnel: aged Janitors including working supervisors broken down as follows: • Male – Three (3) • Female – Two (2) Janitors First (1st) Shift – 6:00 a.m. to 3:00 p.m. (2 Shift Janitors) Rotation Second (2nd) Shift - 1:00 p.m. to 10:00 p.m. (1 Janitor) Third (3rd) Shift - 9:00 p.m. to 6:00 a.m. (2 Janitors) Inclusive of one (1) hour break Calamba Satellite Location: Hotel Marciano, Barangay Real, Calamba City, Laguna Approximate Slot Machine Area – 1,027.66 sq.m. Area: Required Six (6) regular trained and healthy legal Personnel: aged Janitors including working supervisors broken down as follows: • Male – Four (4) • Female – Two (2) Janitors First (1st) Shift – 6:00 a.m. to 3:00 p.m. (2 Shift Janitors) 5 Rotation Second (2nd) Shift - 1:00 p.m. to 10:00 p.m. (2 Janitors) Third (3rd) Shift - 9:00 p.m. to 6:00 a.m. (2 Janitors) Inclusive of one (1) hour break Note: PAGCOR has the option to change the number of janitors as the need arises subject to the limitation of the contract price. Contract Duration Within a period of three (3) years commencing from the effectivity date specified in the Notice to Proceed or immediately after the end of existing contract of San Pedro, Biñan, Carmona, and Sta. Rosa Satellite on April 15, 2020. Approved Budget for The annual ABC is Five Million Three Hundred Fifty-Six the Contract (ABC) Thousand Five Hundred Ten Pesos and 80/100 (PhP5,356,510.80), VAT Exclusive, Zero-Rated Transaction. The ABC for three (3) years is Sixteen Million Sixty-Nine Thousand Five Hundred Thirty-Two Pesos and 40/100 (PhP16,069,532.40), VAT Exclusive, Zero-Rated Transaction. Source of Funds: Corporate Budget for CY 2020 Bidders should have completed, within the last three (3) years before the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. PAGCOR will hold a Pre-Bid Conference, which shall be open to prospective bidders. All particulars relative to Pre-Bid Conference, Detailed Evaluation of Bids, Post- Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its IRR. 6 The schedule of bidding activities is listed, as follows: Activities Date, Time and Venue 1. Issuance of the Bidding January 10, 2020 (Friday) to February 4, 2020 Documents (Tuesday) 2. Pre-Bid Conference January 21, 2020 (Tuesday), 10:00 a.m. Fourth (4th) Floor, Entertainment Department Conference Room, PAGCOR Corporate Annex Office, 1105 United Nations Avenue cor. Maria Orosa Street, Ermita, Manila 3. Deadline for the February 4, 2020 (Tuesday), 10:00 a.m. Submission and Receipt of Fourth (4th) Floor, Entertainment Department Bids Conference Room, PAGCOR Corporate Annex Office, 1105 United Nations Avenue cor. Maria Orosa Street, Ermita, Manila 4. Opening and Preliminary February 4, 2020 (Tuesday), 10:00 a.m., Examination of Bids onwards Fourth (4th) Floor, Entertainment Department Conference Room, PAGCOR Corporate Annex Office, 1105 United Nations Avenue cor. Maria Orosa Street, Ermita, Manila Interested bidders may obtain further information from the Procurement Department (PD), acting as the BAC Secretariat, of PAGCOR and/or inspect the Bidding Documents at PD, Eighth (8th) Floor, PAGCOR Corporate Annex Office (Carmen Building), 1105 United Nations Avenue cor. Maria Orosa Street, Ermita, Manila during office hours of PAGCOR from 8:00 a.m. to 7:00 p.m. A complete set of Bidding Documents may be acquired by interested Bidders upon payment of Twenty-Five Thousand Pesos (PhP25,000.00), pursuant to the latest Guidelines issued by the GPPB. Prospective bidders may also download the Bidding Documents free of charge from www.pagcor.ph and www.philgeps.gov.ph and may be allowed to submit bids provided that bidders shall pay the applicable fee for the Bidding Documents not later than the deadline for the submission and receipt of bids. In effecting payment for the Bidding Documents, prospective bidders shall present either the Payment Slip, which may be secured from the PD, or a copy of this Invitation to Bid (ITB) to PAGCOR’s Cashier located at the Sixth (6th) Floor, PAGCOR Executive Office, New World Manila Bay Hotel, 1588 M.H. del Pilar Street corner Pedro Gil Street, Malate, Manila. 7 Bidders shall bear all costs associated with the preparation and submission of their bids, and PAGCOR will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. Bidders should note that PAGCOR will only accept bids from those that have paid the applicable fee for the Bidding Documents. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the venue of the bid opening. Late bids shall not be accepted. PAGCOR assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of their bids. In accordance with Government Procurement Policy Board (GPPB) Circular 06-2005 - Tie-Breaking Method, the Bids and Awards Committee (BAC) shall use a non- discretionary and non-discriminatory measure based on sheer luck or chance, which is “DRAW LOTS,” in the event that two or more bidders have been post-qualified and determined as the bidder having the Lowest Calculated Responsive Bid (LCRB) to determine the final bidder having the LCRB, based on the following procedures: a) In alphabetical order, the bidders shall pick one rolled paper. b) The lucky bidder who would pick the paper with a “CONGRATULATIONS” remark shall be declared as the final bidder having the LCRB and recommended for award of the contract. PAGCOR reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.