Ordinary Council Meeting Attachments Wednesday 18 September 2019 REPORT PAGE REPORT TITLE AND ATTACHMENT DESCRIPTION NUMBER NUMBER(S) 9.3.1 List of Accounts Paid for the period ending 31 August 2019 1 – 10 Attachments 1. List of Accounts Paid as at 31 August 2019 9.3.2 Monthly Financial Reports for the Period Ending 31 July 2019 N/A Attachments 1. Monthly Financial Report for period ending 31 July 2019 9.4.1 Register of Policy Review Timeline 11 Attachments 1. Register of Policies Review Timeline 9.4.2 CSRFF Forward Planning Grant -Muchea Hall Change room 12 – 267 Redevelopment Attachments 1. Draft CSRFF Forward Planning Grant Application 2. Draft Business Case 3. Draft Cost Benefit Analysis 4. Draft Funding Strategy 9.4.3 Review of Chief Executive Officer Performance Criteria 268 – 270 Attachments 1. Performance Criteria as per CEO Contract 2. Draft Performance Criteria 9.4.4 Self-Supporting Loan Agreement between the Shire of Chittering and N/A Immaculate Heart College Attachments 1. Self-Supporting Loan Agreement Item 9.3.1 Attachment 1 SHIRE OF CHITTERING ACCOUNTS PAID AS AT 31 AUGUST 2019 PRESENTED TO THE COUNCIL MEETING ON THE 18 SEPTEMBER 2019 This Schedule of Accounts paid under delegated authority as detailed below, which is to be submitted to each member of Council on the 18 SEPTEMBER 2019, has been checked and is fully supported by vouchers and invoices which have been duly certified as to the receipt of goods, the rendition of services and as to prices, computations and costings. Voucher No's Pages Value Fund No. Fund Name From To From To Payroll PR5046 $95,719.60 1 1 1 Municipal Fund Payroll PR5074 $93,380.50 1 1 1 Municipal Fund EFT18343 EFT18496 $741,737.16 1 8 1 Municipal Fund 14349 14349 $340.00 8 8 1 Municipal Fund Direct Debit $38,996.54 8 9 1 Municipal Fund Trust Trust $13,404.65 9 9 2 Trust Fund Total $983,578.45 Officer: Mary Eager Signature: On file Authorised by: Rhona Hawkins Signature: On file Date of Report: 2nd September 2019 Disclosure of Interest by Officer: Nil Page 1 Item 9.3.1 Attachment 1 LIST OF ACCOUNTS PAID IN AUGUST 2019 - SUBMITTED TO COUNCIL 18 SEPTEMBER 2019 Chq/EFT Date Name Description Invoice Payment Amount Amount Payroll Payments 1 PR5046 07/08/2019 Payroll PPE 06/08/19 $95,719.60 2 PR5074 21/08/2019 Payroll PPE 20/08/19 $93,380.50 Total Payroll Payments $189,100.10 EFT Payments 3 EFT18497 08/08/2019 AUSTRALIAN TAXATION OFFICE (ATO) Bas Return May 2019 $30,607.00 4 EFT18498 08/08/2019 GREAT SOUTHERN FUEL SUPPLIES $16,759.86 I051115 04/07/2019 GREAT SOUTHERN FUEL SUPPLIES DEPOT FUEL Diesel 7061L 9547.32 I052158 19/07/2019 GREAT SOUTHERN FUEL SUPPLIES DEPOT FUEL Diesel 5248L 7212.54 5 EFT18499 08/08/2019 LGRCEU Payroll deductions $20.50 6 EFT18500 08/08/2019 SHIRE OF CHITTERING Payroll deductions $575.00 7 EFT18501 13/08/2019 ALISON RELITI EVENT WYW Prizes $24.99 8 EFT18502 13/08/2019 LGIS INSURANCE BROKING $20,616.37 062-204328 01/07/2019 LGIS INSURANCE BROKING ADMIN INSURANCE Management Liability 2019/20 15693.87 062-204312 01/07/2019 LGIS INSURANCE BROKING ADMIN INSURANCE Cyber Liability 2019/20 3300.00 062-204321 01/07/2019 LGIS INSURANCE BROKING ADMIN INSURANCE Journey Injury 2019/20 110.00 062-204352 01/07/2019 LGIS INSURANCE BROKING ADMIN INSURANCE Travel 2019/20 825.00 062-204346 01/07/2019 LGIS INSURANCE BROKING ADMIN INSURANCE Personal Accident 2019/20 467.50 062-204333 01/07/2019 LGIS INSURANCE BROKING ADMIN INSURANCE Marine Cargo 2019/20 220.00 9 EFT18503 13/08/2019 LGISWA $36,304.79 CR100-134048 02/07/2019 LGISWA ADMIN INSURANCE 2019/20 Contributions Credit Note First Instalment -4381.30 100-134324 04/07/2019 LGISWA ADMIN INSURANCE Crime 2019/20 1739.10 100-134326 04/07/2019 LGISWA ADMIN INSURANCE LGIS Liability 2019/20 Instalment 1 19553.99 100-134322 04/07/2019 LGISWA ADMIN INSURANCE LGIS Bushfire 2019/20 19393.00 10 EFT18504 13/08/2019 LGIS INSURANCE BROKING ADMIN INSURANCE Motor Vehicle 2019/20 50333.7 11 EFT18505 13/08/2019 LGISWA $112,455.80 100-134325 04/07/2019 LGISWA ADMIN INSURANCE LGIS Property 2019/20 Instalment 1 40789.56 100-134327 04/07/2019 LGISWA ADMIN INSURANCE LGIS Workcare 2019/20 Instalment 1 71666.24 12 EFT18507 16/08/2019 AUSSIE GOLD ADMIN FREIGHT Uniforms $33.00 13 EFT18508 16/08/2019 AUSTRALIA DAY COUNCIL OF WA CULTURE AUSTRALIA DAY Gold Membership 2019/20 $594.00 14 EFT18509 16/08/2019 BINDOON BAKEHAUS & CAFE $136.20 00001459 07/08/2019 BINDOON BAKEHAUS & CAFE GOVERNANCE REFRESHMENTS Lower Chittering Sport And Recreation Facility Reference Group 60.00 Meeting 01/08/19 00001461 07/08/2019 BINDOON BAKEHAUS & CAFE GOVERNANCE REFRESHMENTS Citizenship Ceremony, Council Dinner 76.20 15 EFT18510 16/08/2019 BINDOON GENERAL STORE GOVERNANCE NEWSPAPERS Monthly Newspaper Account August 2019 $50.70 16 EFT18511 16/08/2019 BINDOON IGA VARIOUS REFRESHMENTS Milk $31.43 Page 2 Item 9.3.1 Attachment 1 17 EFT18512 16/08/2019 BINDOON MOBILE RECOVERY CAMPAIGN COMM GRANTS Mobile Recovery Campaign Vehicle Running Expenses $3,000.00 18 EFT18513 16/08/2019 BOB WADDELL & ASSOCIATES GOVERNANCE CONSULTANCY 2019/20 Annual Budget $330.00 19 EFT18514 16/08/2019 CHITTERING PEST & WEED RURAL WEED CONTROL Verge Spraying $13,640.00 20 EFT18515 16/08/2019 CHITTERING TOURIST ASSOC (INC) COMM GRANTS Chittering Spring Festival $3,000.00 21 EFT18516 16/08/2019 Compac Marketing Australia TOURISM SIGNAGE Digital Prints $437.74 22 EFT18517 16/08/2019 DOUBLEVIEW EARTHMOVING EDMONDS RESERVE Bollard Install $330.00 23 EFT18518 16/08/2019 FULTON HOGAN INDUSTRIES PTY LTD EDWARDS PLACE Asphalt $704.00 24 EFT18519 16/08/2019 JOHN BARLOW COMMUNITY BUS Courtesy Payment July 2019 $200.00 25 EFT18520 16/08/2019 Lions Cancer Institute COMM GRANTS Children's Big Day Out Christmas Party $1,000.00 26 EFT18521 16/08/2019 MARKETFORCE PRODUCTIONS $458.50 30819 04/07/2019 MARKETFORCE PRODUCTIONS GOVERNANCE ADVERTISING Credit -125.33 28612 29/07/2019 MARKETFORCE PRODUCTIONS LOWER CHITTERING SPORT & REC ADVERTISING WA Business Plan 08/07/19 583.83 27 EFT18522 16/08/2019 McLEODS BARRISTERS & SOLICITORS GOVERNANCE LEGAL Lower Chittering Sports & Recreation Facility $481.79 28 EFT18523 16/08/2019 NORTHERN VALLEYS NEWS $1,429.00 INV-1256 06/08/2019 NORTHERN VALLEYS NEWS ADMIN ADVERTISING NV Candidate Information Session August 2019 295.00 INV-1255 06/08/2019 NORTHERN VALLEYS NEWS ADMIN ADVERTISING NV Disposal Of Property, Lot 99 Santa Gertrudis Drive, Lower Chittering 295.00 August 2019 INV-1254 06/08/2019 NORTHERN VALLEYS NEWS GOVERNANCE ADVERTISING NV August 2019 Chatter 839.00 29 EFT18524 16/08/2019 National Rural Health Alliance MEMBERS SUBSCRIPTIONS Membership Of The Friends Of The Alliance 01/07/19 - 30/06/20 $253.00 30 EFT18525 16/08/2019 On Hold On Line ADMIN COMM Monthly Messages On Hold August 2019 $69.00 31 EFT18526 16/08/2019 Opteon Property Group Pty Ltd RATES VALUATION EXPENSES 168 Binda Place $1,650.00 32 EFT18527 16/08/2019 PETER OSBORN COMMUNITY BUS Courtesy Payment July 2019 $50.00 33 EFT18528 16/08/2019 PUMA ENERGY PUMA FUEL July 2019 $2,673.38 34 EFT18529 16/08/2019 RAMM SOFTWARE $11,745.47 RSL-16013 01/07/2019 RAMM SOFTWARE WORKS CONSULTANTS Rental Pocket Software 01/07/19 - 30/06/20 1371.99 RSL-16121 01/07/2019 RAMM SOFTWARE WORKS CONSULTANTS Annual Support & Maintenance 01/07/19 - 30/06/20 6919.40 RSL-16045 01/07/2019 RAMM SOFTWARE WORKS CONSULTANTS Works Management Licence 01/07/19 - 30/06/20 3454.08 35 EFT18530 16/08/2019 RSEA PTY LTD MUCHEA EAST ROAD Traffic Light Hire 01/04/19 - 30/04/19 $2,386.60 36 EFT18531 16/08/2019 Reinforced Concrete Pipes Australia FOOTPATH ARCHIBALD STREET Drainage Materials $3,771.68 37 EFT18532 16/08/2019 STEVE'S KERB REPAIRS FOOTPATH ARCHIBALD STREET Kerbing $345.95 38 EFT18533 16/08/2019 STEWART & HEATON CLOTHING CO P/L ESL BFB CLOTHING 60 x Bushfire Services T-Shirts, 1 x T540 Yellow Cargos in size R077 $1,052.70 39 EFT18534 16/08/2019 SYNERGY SHIRE ELECTRICITY August 2019 $6,519.50 40 EFT18535 16/08/2019 UNIQCO INTERNATIONAL PTY LTD GOVERNANCE CONSULTANCY Fleet Management August 2019 $3,175.26 Page 3 Item 9.3.1 Attachment 1 41 EFT18536 16/08/2019 VETERAN CAR CLUB OF WA (INC) COMM GRANTS Chittering Car Day $1,000.00 42 EFT18537 16/08/2019 VODAFONE MESSAGING ESL COMM Vodafone Messaging July 2019 $526.88 43 EFT18538 16/08/2019 VOLUNTEERING WA WELFARE MEMBERSHIPS Renewal 2019/20 $290.00 44 EFT18539 16/08/2019 WALGA MEMBERS MEMBERSHIP Association Membership 2019/20, MEMBERS SUBSCRIPTIONS Procurement Services 2019/20, MEMBERS SUBSCRIPTIONS Tax Services 2019/20, ADMIN SUBSCRIPTIONS Council Connect 2019/20, ADMIN SUBSCRIPTIONS Employee Relations 2019/20, MEMBERS SUBSCRIPTIONS Local Laws Service 2019/20, MEMBERS SUBSCRIPTIONS Governance Service 2019/20, PLANNING SUBSCRIPTIONS Environmental Planning Tool 2019/20 $32,549.71 45 EFT18540 16/08/2019 WHEATBELT GYMNASTICS ADMIN FLOWERS 01/07/19 - 29/07/19 $125.00 46 EFT18541 22/08/2019 AUSTECH SURVEILLANCE PTY LTD ADMINISTRATION BUILDING MAINTENANCE Relocate Phone Lines $420.00 47 EFT18542 22/08/2019 Aqua Pump and Irrigation CLUNE PARK MAINTENANCE Air Re-develop Bore $1,650.00 48 EFT18543 22/08/2019 Avantgarde Technologies Pty Ltd ADMIN IT Fixed Term Support August 2019 $10,208.00 49 EFT18544 22/08/2019 BINDOON GENERAL STORE GOVERNANCE CIVIC FUNCTIONS Cellophane $12.00 50 EFT18545 22/08/2019 BINDOON HARDWARE & RURAL SUPPLIES $10,372.97 10143471,74 25/07/2019 BINDOON HARDWARE & RURAL SUPPLIES CHITTERING VALLEY OVAL MAINTENANCE Fast Set Concrete, Gates, Strainer Posts, Hinges 1212.00 10143946 29/07/2019 BINDOON HARDWARE & RURAL SUPPLIES RURAL WEED CONTROL Verge Spraying Supplies 7848.00 JULY2019 31/07/2019 BINDOON