Colorado Secretary of State 2009 Election Calendar Coordinated Election: November 3, 2009 JANUARY Earliest day to apply for a mail-in ballot for an election in 2009. The application shall be accepted and 1-8-104(3); 1-Jan. filed no earlier than January 1, 2009. (Exception for absent uniformed services elector, a nonresident 1-8-104.5; Thu. overseas elector, or a resident overseas elector, as defined in section 1-2-208, or applicants who have 1-8-103.5(1.5) requested to be on the Permanent Mail-In Voter list.) 7-Jan. General Assembly to convene 2009 regular session. (10 A.M., no later than the 2nd Wednesday in Art. V, Sect. 7 Wed. January of each year.) 12-Jan. 24-6-202(4); Last day for state office holders/appointees to file personal financial disclosures, or update form. Mon. 1-1-106(4) 15-Jan. Last day to file 2008 4th Qtr. gifts & honoraria reports for all public office holders & judges. 24-6-203(2) Thu. 15-Jan. 2008 Annual Contribution & Expenditure report due for all state candidate committees not active in the 1-45-108(2)(d); Thu. 2008 Primary/General. (Reporting period 01/01/08 - 12/31/08) CPF Rule 5.10 15-Jan. 2008 4th Qtr. Contribution & Expenditure reports for all state committees not active in the 2008 1-45-108(2)(a)(I)(A); Thu. Primary/General Election. (Reporting period 10/01/08-12/31/08) CPF Rule 5.1, 5.6 FEBRUARY The County Clerk shall furnish to the county chairpersons of the two major political parties a list 2-Feb. containing the names, addresses, precinct numbers, and party affiliations of the electors whose names were 1-2-605(8) Mon. canceled from the registration record (no later than 90 days following any general election.) MARCH The Secretary of State shall distribute to each major and minor political party, free of charge, a list of 1-2-305(4); 2-Mar. individuals who actually voted in the election. (No later than March 1 of each year following a year in SOS Rule 3.9, 3.10; Mon. which a general election was held.) 1-1-106(4) APRIL 15-Apr. Last day to file 2009 1st Qtr. gifts & honoraria reports for all public office holders & judges. 24-6-203(2) Wed. 2009 1st Qtr. Contributions & Expenditures report for state committees who are not active in the 2009 15-Apr. 1-45-108(2)(a)(I)(A); Coordinated election. (Reporting period 01/01/09 - 03/31/09). Committees that were active in the 2008 Wed. CPF Rule 5.1, 5.6 General Election have a reporting period of 12/1/08 - 3/31/09. MAY 1-May Monthly Contributions & Expenditures report due for state issue committees with issues on the 2009 1-45-108(2)(a)(I)(C); Fri. Coordinated election ballot . (Reporting period 01/01/09-04/25/09) SOS Rule 5.2, 5.6 6-May The General Assembly must adjourn no later than this date. (Regular sessions shall not exceed 120 Art. V, Sect. 7 Wed. calendar days.) 8-May Deadline for submitting draft to title board for initiatives to be voted on in 2009. (12 days before the last 1-40-105(4); Fri. Title Board Hearing.) By 3:00 P.M. 1-40-106(1) 20-May Last Title Board Hearing for measures that will appear on the 2009 Coordinated election ballot. 1-40-106(1) Wed. JUNE 1-June Last day for the Secretary of State to notify County Clerks of qualified political organizations' loss of SOS Rule 3.8 Mon. qualified status. 1-June Monthly Contributions & Expenditures report due for state issue committees with issues on the 2009 1-45-108(2)(a)(I)(C); Mon. Coordinated election ballot . (Reporting period 04/26/09-05/26/09) SOS Rule 5.2, 5.6 JULY 1-July Monthly Contributions & Expenditures report due for state issue committees with issues on the 2009 1-45-108(2)(a)(I)(C); Wed. Coordinated Election ballot . (Reporting period 05/27/09-06/25/09) SOS Rule 5.2, 5.6 Last day to file an initiative petition with the Secretary of State for the 2009 Coordinated election, no later 1-40-107(5); 13-July. than 3:00 PM. (At least 3 months and 3 weeks before the election*. *Article V, Section 1(2) of the 1-40-108; Mon. Colorado Constitution provides that the petition must be filed at least 3 months prior to the election; Art V, Sec. 1(2) however, recent legislation has set the deadline at 3 months and 3 weeks) Amended 7/9/09 Revised Use this as a reference guide only. 9/21/2009 Always refer to the Colorado Constitution, Revised Statutes, and SOS Rules for applicable provisions. Page 1 of 6 Colorado Secretary of State 2009 Election Calendar Coordinated Election: November 3, 2009 Last day to file an addendum to a previously filed initiative petition that has been deemed insufficient. (Within 15 days after determination of insufficiency, but no later than 3:00 PM at least 3 months and 3 13-July. 1-40-117(3)(b); weeks before the election*. *Article V, Section 1(2) of the Colorado Constitution provides that the Mon. Art V, Sec. 1(2) petition must be filed at least 3 months prior to the election; however, recent legislation set the deadline at 3 months and 3 weeks) 15-July Last day to file 2009 2nd Qtr. gifts & honoraria reports for all public office holders & judges. 24-6-203(2) Wed. 15-July 2009 2nd Qtr. Contributions & Expenditures report for state committees who are not active in the 2009 1-45-108(2)(a)(I)(A); Wed. Coordinated election. (Reporting period 04/01/09-06/30/09) CPF Rule 5.1, 5.6 If, by 100 days before the election, a political subdivision has taken formal action to participate in a 24-July 1-7-116(5); general election or other election that will be coordinated by the County Clerk, the political subdivision Fri. 1-1-106(5) shall notify the County Clerk in writing. AUGUST 3-Aug. Monthly Contributions & Expenditures report due for state issue committees with issues on the 2009 1-45-108(2)(a)(I)(C); Mon. Coordinated election ballot . (Reporting period 06/26/09-07/26/09) SOS Rule 5.2, 5.6 5-Aug. 1-5-102.5; Last day to establish polling places for the 2009 Coordinated election. (90 days before.) Wed. SOS Rule 7.3 5-Aug. Earliest day for candidates for the office of school district director to circulate a nomination petition. (No 1-4-803(1)(b) Wed. sooner than 90 days before the election.) 5-Aug. Last day for County Clerk to mail voter information cards to voters whose records are marked "Inactive - 1-7.5-108.5(1) Wed. Failed to Vote." (No later than 90 days before the election.) 1-40-116(2); 12-Aug. Last day for the Secretary of State to issue statements of sufficiency or insufficiency for initiative petitions Art. V, Sec. 1(2) Wed. filed on July 13th. (No more than 30 calendar days.) Amended 7/9/09 25-Aug. Intergovernmental agreements to be signed by County Clerks and political subdivisions. (No later than 70 1-7-116(2) Tue. days before the election.) 28-Aug. Last day for candidates for the office of school district director to file a nomination petition. (No later than 1-4-803(2) Fri. 67 days before the election.) 31-Aug. Last day to file an affidavit of intent to run as a write-in candidate for a non-partisan coordinated election. 1-4-1102(2) Mon. (By close of business on the 64th day before the election.) SEPTEMBER Last day for designated election official from each political subdivision that intends to conduct an election 4-Sep. to certify the ballot content. The certification shall be delivered to the County Clerk of each county that 1-5-203(3)(a) Fri. has territory within the political subdivision if the election is coordinated with the County Clerk. (No later than 60 days prior to the election.) 4-Sep. The controlling county shall assign and set up shared races, issues, and questions for a coordinated SOS Rule 6.2 Fri. election no later than the date of ballot certification. 4-Sep. Last day for the Secretary of State to send notice and certification of the Coordinated election ballot to the 1-5-203(1) Fri. County Clerks. (No later than the 57th day before the Coordinated election.) 1-1-106 (5) Deadline for election official to make available to qualified electors special write-in blank mail-in ballot 4-Sep. 1-8-116(2) along with a list of all measures that are to be submitted to the voters. (At least 57 days before the Fri. 1-1-106 (5) election.) 4-Sep. County shall file security contingency plans with the Secretary of State. (No later than 60 days prior to the SOS Rule 43.3 Fri. first election). 1-45-108(2)(a) (I)(D); 8-Sep. Bi-weekly Contributions & Expenditures report due for state issue committees with issues on the 2009 1-45-108(2.3)(a); Tue. Coordinated election ballot . (Reporting period 07/27/09-09/02/09). SOS Rule 5.3; 1-1-106(4) 9-Sep. Last day to notify the Secretary of State and submit a plan for a mail ballot election. (No later than 55 1-7.5-105(1) Wed.