0 CORPORATION OF THE CITY OF VERNON FINANCE COMMITTEE THURSDAY, NOVEMBER 28, 2019 1:30 p.m. - KALAMALKA LAKE ROOM A G E N D A - REVISED 1. ADOPTION OF AGENDA 2. ADOPTION OF MINUTES August 12, 2019 (Pg. 3) 3. NEW BUSINESS: a) Council Discretionary Grant Applications - October 31st, 2019 intake • Application Overview (Pg. 6) • Council Discretionary Grant Policy (Pg. 12) APPLICANT AMOUNT REQUESTED Page # 1. BC Ballooning Association $3,218 17 2. Buoyant Buddies North Okanagan $504 26 Dragon Boat Society 3. Canadian Mental Health $10,000 36 Association 4. Dollywood Foundation of Canada $9,033 67 5. Elks Lodge $10,000 81 6. Independent Living Vernon $4,458 111 7. Learning Disabilities Association – $4,000 129 Vernon Chapter 8. Literacy Society of the North $5,000 145 Okanagan 9. North Okanagan Cycling Society $5,000 155 10. North Okanagan Gymnastics $24,938 166 Society 11. Okanagan Association of Classical $6,000 194 Music Enthusiasts 12. Okanagan Landing Community $7,383 213 Association 13. Schubert Centre $5,000 228 14. Sovereign Lake Nordic Club $20,000 248 15. Upper Room Mission $10,376 265 16. Vernon Concert Band $800 279 17. Vernon Homeless Outreach Team $2,500 294 Association Finance Committee Agenda – November 28, 2019 18. Vernon Paddling Centre Society $1,406 310 19. Vernon Pickleball $3,000 322 20. Vernon Ski Club $5,000 338 21. Vernon Youth Triathlon Society $3,696 352 4. Quarter 3 Variance Analysis (attached) 5. NEXT MEETING: a) The next meeting date to be announced. 6. ADJOURNMENT THE CORPORATION O F THE CITY OF VERNON MINUTES OF THE FINANCE GOMMITTEE HELD MONDAY, AUGUST 12,2019 PRESENT: VOTING Mayor Cumming Councillor Mund .SENI: Councillor Gares STAFF: Cindy Barker, Manager, Revenue Services Aaron Stuart, Manager, Financial Planning & Reporting Janice Nicol, Legislative Committee Clerk ORDER The meeting was called to order at 1:04 p.m. ADOPTION OF Moved by Mayor Cumming, seconded by Councillor Mund: AGENDA THAT the agenda for the Monday, August 12,2019 meeting of the Finance Committee be adopted. CARRIED. ADOPTION OF Moved by Mayor Mund, seconded by Councillor Mund; MINUTES THAT the minutes of the Finance Committee meeting held June 27,2019 be adopted. CARRIED NEW BUSINESS TAX EXEMPTION The Manager, Revenue Services provided an overview on the APPLICATIONS: updates to the tax exemption applications. The following points were JUNEl-JULY15 noted. INTAKE Habitat for Humanity has applied for 100o/o tax exemtion. lt was noted that Habitat remains on title only until the family meet criteria and title is then transferred to the family. BC Assessment has no way to do a partialexemption. a Recommendation is for a one year tax exemption only. P3 FINANGE COMMITTEE MEETING: AUGUST 12, 2019 Page 2 I Exemptions are looked at on an annual basis and will be phased in over three years - meaning, if approved for a 100o/o exemption, first year 33%, next year 670/o, following year 100o/o. o current tax exemption applications take effect for the year 2020. Vernon Book Volunteer Society BC Assessment is assessing this organization as a Class 6. o North Okanagan Valley Gleaners Society is also classified as a Class 6, is looking into making application to BC Assessment for a non-profit classification Class 08. Moved by Mayor Cumming, seconded by Councillor Mund: THAT the Finance committee recommends that council approves the percentage of tax exemption per classification for 2O2O remain the same as 2019 namely as follows: Social Service services 10oo/o Cultural and educational services 75o/o Recreational services 50o/o AND FURTHER, that the following properties making new application be granted 1O0o/o tax exemption, to be phased in over a three year period: 1. Habitat for Humanity Okanagan: #5, 4100 25th Avenue 2. Vernon BookVolunteers Society: #35, 100 Kalamalka Lake Road AND FURTHER, that the following property making new application be granted 20o/o lax exemption, to be phased in over a three year period: 1 . North Okanagan Valley Gleaners Society: 4405 29th Street AND FURTHER, that the following property making new application be denied exemPtion: 1. North Valley Gymnastics Society: 4700 3lstStreet Moved by Mayor Cumming, seconded by Councillor Mund: THAT the Finance Committee amends the motion as follows: P4 FINANCE COMMITTEE MEETING: AUGUST 12,2019 Page 3 THAT the Finance Committee recommends that Council approves the percentage of tax exemption per classification for 202O remain the same as 2019 namely as follows. Social Service services lOOo/o Cultural and educational services 75o/o Recreational services 50o/o AND FURTHER, that the following properties making new application be granted 100o/o tax exemption, to be phased in over a three year period: 1. Habitat for Humanity Okanagan: #5, 4100 25thAvenue 2. Vernon BookVolunteers Society: #35, 100 Kalamalka Lake Road AND FURTHER, that the following property making new application be granted 20o/o lax exemption to be applied in full in the first year and not be subject to the three year phase in period: 1 . North Okanagan Valley Gleaners Society: 4405 29ffi Street AND FURTHER, that the following property making new application be denied exemPtion: 1. North Valley Gymnastics Society: 4700 31'tStreet CARRIED. DATE AND TIME OF The next Finance Committee meeting is to be announced NEXT MEETING ADJOURNMENT The Finance Committee meeting adjourned at 1:27 p.m CERTIFIED GORRECT: arr P5 Council Discretionary Grant Applications - October 2019 lntake Amount Amount Reason for Denial for Council Count Organization Organization Overview Purpose of Grant Requested Recommended Resolution Host a three day competitive festival To provide accommodation to the BC Ballooning that coincides with the Vernon pilots that are volunteer time to 1 s,zra Association Winter Carnival. Festival brings 10 to participate and provide a briefing S 15 pilots to showcase their skills. room and outdoor park area. Mission is to raise breast cancer awareness in our community and Buoyant Buddies demonstrate that women who are 4 lifejackets from innerspace 2 North Okanagan living with the disease can lead active watersports for new members S so+ Dragon boat Society lives. Aim to improve the physical and joining. psychological well-being of peoph with breast cancer. Dedicated to promoting mental wellness in the community. Enabling To continue Canadian Mental and expand our vital 3 individuals, groups, and communities early intervention and prevention 1o,ooo Health Association 5 to increase control over, and to initiatives with Vernon youth. enhance their mental health. Dolly Parton's lmagination Library For the first year, the program would sends one book every month to the need 58,421 for the books and 5512 Dollywood child's home from birth to age 5. The 4 for 1,000 registration brochures. 5 s,o:g Foundation of Canada books are for all children, regardless $ year projected funding summary of income and at no cost to the provided in application. children or families. Offer weekly recreation activities and dinner for community members. Purchase a new piece of kitchen Monthly dances and performances 5 Elks Lodge equipment, a meat slicer and to,ooo are held at the lodge. Vernon elks are S replacement of tables. actively involved in community events. tr o\ Council Disretionary Grant Applications - October 2019 lntake Amount Amount Reason for Denial for Council Count Organization Organization Overview Purpose of Grant Requested Recommended Resolution To purchase 2 laptops and docking Resource centre for people with a stations to assist staff with an variety of disabilities. Mission is to accessible and reliable computer create sustainable community links, workstation when they are working lndependent Vernon 5 to work for societal change, and to with consumers one on one. Laptops 4,4s8 Living s remove barriers so that people with provide the portability needed when disabilities have the opportunity to staff are running programs or need to reach their full potential. move offices to better accommodate the needs ofconsumers. 52000 for supported tutoring Purpose is to advance the education, bursaries for 4 students January to general-well being and support of April Learning Disabilities children, youth and adults with S1000 Rent 7 Association - Vernon average and above average q,ooo $t000 Support Materials 5 Chapter intelligence who have severe learning ln order to receive the support at no difficulty processing, retaining and or charge, parents apply for a tutoring retrieving sensory information. bursary for their child. The funds would be used to build the Works with the community partners foundation of a local data-base of to provide literacy support for financial literacy resources and children and adults. Help to fill compile them as a one-stop source identified gaps and to address the literacy Society of the for local service providers. This 8 learning and literacy needs in the s,ooo North Okanagan includes research, outreach in the 5 community. A steering committee community. A candidate would be has formed and developed a strategy hired that would benefit from this to address financial literacy gaps work experience. among youth. {U Council Discretionary Grant Applications - October 2019 lntake Amount Amount Reason for Denial for Council Count Organization Overview Purpose of Grant Organization Requested Recommended Resolution Mission is to create positive trail experiences for mountain bikers in the North Okanagan. Society works Assist with funding and completion of collaboratively with its membership, North Okanagan a brand new professional built 9 local and provincial governments and 5 s,ooo Cycling Society mountain bike trail within Kalamalka the community to develop and Provincial Park. protect bike trails that is safe and enjoyed by a variety of different stakeholders. Dedicated to promoting the health and physical fitness of the Assistance to purchase/ replacement community. NVGS provides programs North Okanagan the gym equipment list.