English version INCOMING Student and Trainee Guide Academic year 2020-2021 (pour la version française, rendez-vous sur la page « Mobilité INCOMING » de notre site web) 22 PLACE DU PARC – 7000 MONS – BELGIUM (GROUND FLOOR) [email protected] www.umons.ac.be/international 1 TABLE OF CONTENTS Your Administrative Coordinators at the International Relations Office ..................................................... 3 Part 1 Incoming Student ........................................................................................................................ 3 I. Before your arrival ................................................................................................................................ 3 II. During your stay ................................................................................................................................... 4 1. UMONS Welcome Day (Compulsory) ............................................................................................... 4 2. Registration ...................................................................................................................................... 4 3. City of Mons Immigration Office ...................................................................................................... 5 4. Learning Agreement for studies ....................................................................................................... 6 III. At the end of your stay ..................................................................................................................... 6 1. UMONS Departure Form (green form)............................................................................................. 7 2. Declarations ...................................................................................................................................... 8 3. City of Mons Immigration Office ...................................................................................................... 8 4. Satisfaction Survey ........................................................................................................................... 8 5. Transcripts of Records ...................................................................................................................... 8 Part 2 Incoming Trainee .......................................................................................................................... 9 I. Before your arrival ................................................................................................................................ 9 II. During your stay ................................................................................................................................... 9 1. UMONS Welcome Day (optional for trainees) ............................................................................... 10 2. Registration .................................................................................................................................... 10 3. City of Mons Immigration Office .................................................................................................... 10 4. Learning Agreement for Traineeship/Placement Agreement ........................................................ 12 III. At the end of your stay ................................................................................................................... 12 1. UMONS Departure Form (green form)........................................................................................... 13 2. Declarations .................................................................................................................................... 14 3. Immigration Office ......................................................................................................................... 14 4. Satisfaction Survey ......................................................................................................................... 14 5. Placement Evaluation ..................................................................................................................... 14 Part 3 Life on campus ............................................................................................................................ 15 1. Academic Calendar ......................................................................................................................... 15 2. Learning French .............................................................................................................................. 15 3. TANDEmONS .................................................................................................................................. 15 4. Accommodation ............................................................................................................................. 15 5. The University Campuses ............................................................................................................... 18 6. Computer Facilities ......................................................................................................................... 18 2 7. Timetables ...................................................................................................................................... 18 8. Libraries .......................................................................................................................................... 18 9. University Cafeterias ...................................................................................................................... 20 10. Social Services Office – U-HELP .................................................................................................. 20 11. Educational Support Department (SAP) ..................................................................................... 20 12. Les Cèdres ................................................................................................................................... 21 13. U-PSY .......................................................................................................................................... 22 14. 100% Respect ............................................................................................................................. 22 15. Student Associations .................................................................................................................. 23 16. Culture at UMONS : discover the MUMONS .............................................................................. 23 17. UMONS-Sport ............................................................................................................................. 23 18. YOU FM ....................................................................................................................................... 24 19. University Press (PUM) ............................................................................................................... 24 Part 4 Useful Information ..................................................................................................................... 25 1. Halls European Health Insurance Card ........................................................................................... 25 2. Hospitals ......................................................................................................................................... 26 3. Doctors ........................................................................................................................................... 26 4. In an emergency phone 112! .......................................................................................................... 27 5. Pharmacies ..................................................................................................................................... 27 6. Dentists ........................................................................................................................................... 27 7. Transport ........................................................................................................................................ 28 8. Opening a bank account ................................................................................................................. 28 9. Mobile phone network ................................................................................................................... 28 10. Family Planning Centres ............................................................................................................. 28 11. Supermarkets ............................................................................................................................. 29 12. Recycling ..................................................................................................................................... 29 3 YOUR ADMINISTRATIVE COORDINATORS AT THE INTERNATIONAL RELATIONS OFFICE ▪ Mrs Géraldine BERGER Head of Office – Institutional Mobility Coordinator, ECTS and EURAXESS - [email protected] ▪ Mrs Marine VECCHIATO INCOMING Mobility Coordinator for Erasmus and assimilated programmes (studies and placements) for all faculties and schools, except for FPSE, FTI-EII and FWEG – [email protected] ▪ Mrs Eleonora FUSELLA OUTGOING and INCOMING Mobility Coordinator for Erasmus and assimilated programmes (studies and placements) for FPSE & FWEG – [email protected] ▪ Mrs Sarah GRAINDORGE