O P E N E N T R Y Volume 36 Newsletter of the Michigan Archival Association No. 2 http://www.maasn.org Fall 2008 Mackinaw City! Wayne State staffers know how to party at MAA’s 50th Anniversary Reception, June 12, 2008! Left to right: Elizabeth Clemens, Mary Wallace, Kristen Chinery (all from the Walter P. Reuther Library) and Suzan Altieri (Purdy/ Kresge Library). The reception at the Annual Meeting was generously sponsored by Graphic Sciences and University Products. HIGHLIGHTS 3 President’s Corner 4 Philip P. Mason AASLH Award Winner 8 Michigan Collections 12 Annual Meeting Retrospective Mackinaw City 22 Marshall: Looking Forward to 2009 26 MAA Pride - CafePress Online Store Open Entry Fall 2008 1 Table of Contents http://www.maasn.org Board Members 2 President’s Corner 3 Philip P. Mason AASLH Award Winner 4 Connections and Collaborations: Undergraduates as Interns 5 New Board Members 6 MAA Scholarship Award Winner 7 Michigan Collections 8 Archive Media Partners Advertisement 8 Annual Meeting Retrospective Mackinaw City 2008 12 Grant Program Guidelines 21 Marshall: Looking Forward to MAA 2009 22 Donate to Annual Raffle 23 Archives and Paper Conservation Information 24 Michigan Oral History Association 25 Cultural Emergency Response Team 25 MAA Election Results 25 Open Entry is a biannual publication of the MAA Pride - CafePress Online Store 26 Michigan Archival Association New Dues Structure for 2009 26 Editor, Robert Garrett Production Editor, Cynthia Read Miller Dues Renewal Form for 2009 27 All submissions should be directed to: Calendar of Events: 2008-2009 28 Robert Garrett at [email protected] Photograph Sources 28 Archives of Michigan 702 W. Kalamazoo Street Board Members Lansing, MI 48909-8240 By the deadlines: February 10th - Spring 2009 issue Brecque Keith September 10th - Fall 2009 issue President (2008-2010) Walter P. Reuther Library Wayne State University 5401 Cass Avenue Detroit, MI 48202 Robert Garrett (2008-2011) (313) 577-9894 & Open Entry Editor [email protected] Archives of Michigan 702 W. Kalamazoo Street Whitney Miller Jennifer A. Thomas Lansing, MI 48909-8240 Vice-President/President-Elect (2008-2012) Conference Coordinator (2007-2009) (517) 241-1382 University Archives and Historical Stockwell-Mudd Library [email protected] Collections, 101 Conrad Hall Albion College Michigan State University 611 E. Porter Street Melinda McMartin Isler (2006-2009) East Lansing, MI 48824-1327 Albion, MI 49224 & MAA Online, Editor (517) 355-2330 (517) 629-0487 Ferris State University Archives [email protected] [email protected] FLITE 358 1010 Campus Drive Susan Panak Members-At-Large Big Rapids, MI 49307 Secretary (2008-2010) (231) 796-1693 Hugh A. and Edna C. White Library Heidi Christein (2008-2009) [email protected] Spring Arbor University Archdiocese of Detroit 106 E. Main Street 1234 Washington Blvd. Amy L. Reimann (2007-2010) Spring Arbor, MI 49283 Detroit, MI 48226 Starr Commonwealth (517) 750-6434 (313) 237-5864 13725 Starr Commonwealth Road [email protected] [email protected] Albion, MI 49224-1936 (517) 630-2317 Kristen Chinery [email protected] Treasurer (2007-2009) Matthew L. Daley (2007-2010) Walter P. Reuther Library Department of History Carol Vandenberg (2008-2009) Wayne State University 1060A MAK Madonna University 5401 Cass Avenue Grand Valley State University 36600 Schoolcraft Road Detroit, MI 48202 Allendale MI 49401 Livonia, MI 48150 (313) 577-8377 (616) 331-3298 (734) 432-5691 [email protected] [email protected] [email protected] 2 Open Entry Fall 2008 President’s Corner by Brecque Keith Dear Colleagues, By the time this reaches you, we will be in the holiday season. Here’s hoping summer and fall were both wonderful seasons for you and yours. Please consider saving April 25, 2009 to Thanks to everyone who participated in the fiftieth anniversary help judge state finals for Michigan celebration during the Conference in Mackinaw City June 11-13, History Day! Groups of Michigan 2008. Thursday evening’s reception at the Old Mackinac Point children from grades four through twelve Lighthouse was enjoyed by all in attendance. In addition to the will come together to compete for the wonderful refreshments and live music, tours of the light keeper’s “best” interpretation of the theme: “The cottage were provided and past presidents of MAA were Individual In History.” These students recognized. Our golden anniversary was celebrated in fine style! prepare truly spectacular projects using many different media, and range in age While the local arrangements committee - Frank Boles, Steve from fifth to twelfth grade. Your Brisson, Bambi Mansfield, Kim VanNuck and Marcus Robyns - contribution of time and talent to these endeavored to make our conference comfortable, the program children is invaluable. For more committee worked hard to find topics of interest to all. Thanks to information, please see the event brochure the program committee: Rebecca Bizonet, Kristen Chinery, Robert at <http://www.hnet.msu.edu/~hsm/ Garrett, Amy Reimann and Sarah Roberts. The sessions were very pdf/2009MichiganHistoryDay.pdf>. well received, our plenary speakers were quite interesting and the views of course, were spectacular. Special thanks to Jennie Our 2009 conference is already in the Thomas, Conference Coordinator Extraordinaire, for successfully works. It looks to be more of the same: handling the many annual meeting details. great sessions, tours and camaraderie. Until then, keep up the good work! This year we made some real progress in the area of membership. During the business meeting it was agreed that two-year and three- Brecque year membership lengths made sense. Thanks for supporting this cost-saving measure. We believe it will make the membership function of the association much more efficient. For a review of the two-year and three-year membership plans, please turn to page 26. Remember to renew your membership before December 31st, the end of our calendar year. Locate the updated membership form on page 27 and on our website at: <http://www.maasn.org>. Open Entry Fall 2008 3 Philip P. Mason is a 2008 AASLH Award Winner The American Association for State and Local History (AASLH) proudly announces that Philip P. Mason is the recipient of an Award of Merit from the AASLH Leadership in History Awards for more than fifty years of championing the history of Michigan. The AASLH Leadership in History Awards, now in its 63rd year, is the most prestigious recognition for achievement in the preservation and interpretation of state and local history. Awards for 2008 represent fifty-seven organizations and individuals from across the United States. Award winners will be honored at a special banquet during the 2008 AASLH Annual Meeting in Rochester, New York, on Friday, September 12th. A generous contribution from The History Channel will once again help underwrite the cost of the awards banquet. The AASLH awards program was initiated in 1945 to establish and encourage standards of excellence in the collection, preservation, and interpretation of state and local history throughout the United States. The AASLH Leadership in History Awards not only honor significant achievement in the field of state and local history, but also bring public recognition of the opportunities for small and large organizations, institutions, and programs to make contributions in this arena. For more information about the Leadership in History Awards, contact AASLH at 615-320-3203, or go to <www.aaslh.org>. Contact: Bethany Hawkins AASLH press release submitted by Hugh Gurney [email protected] Historical Society of Michigan 615-320-3203 E-mail: [email protected] AASLH Right: Philip P. Mason in his office at the Walter P. Reuther Library, Wayne State University, 1985 Left: Cesar Chavez and Philip P. Mason at the Walter P. Reuther Library, Wayne State University, 1967. 4 Open Entry Fall 2008 Connections and Collaborations: Undergraduates as Interns By Matthew Lawrence Daley Assistant Professor of History / Internship Director Grand Valley State University E-mail: [email protected] Matthew L. Daley, 2004 The era of reduced funding, limited staff, increased Connected to that, some internships exist as the “coffee workloads and exhortations to do more with less has and copy” variety that provide unpaid clerical work for brought a renewed emphasis on collaborative ventures the sites but result in frustration on the part of the between organizations. Such efforts can produce interns and their home institution. Consider what you results of high quality and tangible benefit to all want your intern to do and what he or she will need to involved but can also reveal tensions between large and know to successfully complete the projects. Having a small shops and exist as simply another imposition on clear set of guidelines and expectations along with a the “lone-arranger” or small museum. Visions of clear description of the projects helps students to regional organizations often back the basic better select the internship that interests them. It also collaborative framework needed to make such a helps the home institution of a potential intern to venture possible. This type of networking and better gauge whether a student should apply for a interactive activity has helped my own collaborative position or how to assist a student during the efforts of gaining internships for Grand Valley State application process. University history majors within the public history world of West Michigan. As an outsider to the By collaborating and interacting with internship sites, I archival world, I can offer a few suggestions have learned how to channel students to appropriate regarding how a collaborative process can provide a locations and to know what is expected of students at a better set of outcomes. particular position. This also helps to diffuse potential hard feelings when an internship does not work out as First, internships for undergraduate students offer them hoped – for reasons ranging from personality clashes to the opportunity to encounter the professional side of non-performance of assigned duties.