Request for Proposal for Garrahy Courthouse Garage Electronic Security Systems Rhode Island Convention Center 1 Sabin St, Providence, RI 02903 Issued: December 2019 Important Dates RFP Release December 18, 2019 Pre-bid Conference / Walkthrough January 6, 2020 at 10 AM Deadline for submitting questions January 8, 2020 at 10 AM Proposal Due Date January 17, 2020 at 10 AM Prepared by: 100 Folly Landing 80 Woodland Road Warwick, RI 02886 North Smithfield, RI 02896 (401) 885-4848 Phone (508) 838-6180 broadreachnetworks.com gristsecurityconsulting.com Table of Contents 1 GENERAL ............................................................................................................................................. 1 1.1 SCOPE .......................................................................................................................................... 1 1.2 PROPOSAL DUE DATE ............................................................................................................... 1 1.3 PRE-BID WALKTHROUGH .......................................................................................................... 1 1.4 IMPORTANT DATES .................................................................................................................... 1 1.5 DEFINITIONS................................................................................................................................ 2 1.6 TERMS OF USE / CONFIDENTIALITY ........................................................................................ 2 1.7 PROPOSAL COSTS ..................................................................................................................... 2 1.8 MODIFICATIONS TO RFP ........................................................................................................... 3 1.9 SUBMISSION MATERIALS .......................................................................................................... 3 1.10 INSURANCE REQUIREMENTS ................................................................................................... 3 1.11 SCHEDULES ................................................................................................................................ 3 1.12 PROPOSAL VALIDITY ................................................................................................................. 3 1.13 RESPONSE FORMAT .................................................................................................................. 3 1.14 RESPONSE ATTACHMENTS ...................................................................................................... 4 1.15 PROPOSAL DOCUMENTS .......................................................................................................... 5 1.16 PROCEDURES ............................................................................................................................. 5 1.17 CLARIFICATION ........................................................................................................................... 5 1.18 MODIFICATION OR WITHDRAWAL OF RESPONSE ................................................................. 5 1.19 DUE DILIGENCE .......................................................................................................................... 6 1.20 CONDITIONS AND LIMITATIONS ............................................................................................... 6 1.21 CONSIDERATION OF RESPONSES ........................................................................................... 6 1.22 FORM OF AGREEMENT BETWEEN SMG AND RESPONDENT ............................................... 7 1.23 EVALUATION CRITERIA .............................................................................................................. 7 1.24 GENERAL ..................................................................................................................................... 7 1.25 LABOR ........................................................................................................................................ 10 1.26 PERMITS, LICENSES AND LAWS ............................................................................................ 11 1.27 STANDARDS OF DESIGN AND WORKMANSHIP .................................................................... 11 1.28 INSTALLATION ........................................................................................................................... 11 1.1 MANUFACTURER SUBSTITUTION POLICY ............................................................................ 11 1.2 PROPRIETARY INFORMATION ................................................................................................ 12 1.3 VENDOR ACTIVITIES ................................................................................................................ 12 1.4 DUE CARE .................................................................................................................................. 12 1.5 RUBBISH .................................................................................................................................... 12 1.6 OBSOLETE EQUIPMENT AND CABLE ..................................................................................... 12 1.7 PERFORMANCE REQUIREMENTS .......................................................................................... 12 1.8 ACTION SUBMITTALS ............................................................................................................... 13 1.9 INFORMATIONAL SUBMITTALS ............................................................................................... 13 1.10 CLOSEOUT SUBMITTALS ......................................................................................................... 14 1.11 QUALITY ASSURANCE ............................................................................................................. 14 1.12 PERMITS .................................................................................................................................... 15 1.13 PROJECT CONDITIONS ............................................................................................................ 15 2 ESS SYSTEMS ................................................................................................................................... 16 2.1 GENERAL SCOPE ..................................................................................................................... 16 3 VIDEO MANAGEMENT SYSTEM ...................................................................................................... 18 3.1 VMS GENERAL REQUIREMENTS ............................................................................................ 18 3.2 CYBER SECURITY REQUIREMENTS ...................................................................................... 19 3.3 ARCHIVING ................................................................................................................................ 20 3.4 CLOUD ARCHIVING ................................................................................................................... 20 3.5 VMS ANALYTICS ....................................................................................................................... 21 3.6 PRIVACY PROTECTION ............................................................................................................ 21 3.7 GENERAL CLIENT SOFTWARE REQUIREMENTS.................................................................. 22 3.8 CONFIGURATION USER INTERFACE (UI) .............................................................................. 22 3.9 VMS CLIENT USER INTERFACE (UI) ....................................................................................... 23 3.10 SERVER ADMINISTRATOR USER INTERFACE REQUIREMENTS ........................................ 24 3.11 UNIFIED WEB CLIENT (UWC) GENERAL REQUIREMENTS .................................................. 24 3.12 SMARTPHONE AND TABLET APP GENERAL REQUIREMENTS ........................................... 24 3.13 HEALTH MONITOR .................................................................................................................... 25 3.14 USP GENERAL REQUIREMENTS ............................................................................................ 26 4 ACCESS CONTROL SOFTWARE AND DATABASE MANAGEMENT ............................................. 28 4.1 ELECTRONIC ACCESS CONTROL SYSTEM GENERAL REQUIREMENTS .......................... 28 4.2 ACS ACCESS MANAGEMENT .................................................................................................. 28 4.3 ACS HARDWARE COMPATIBILITY LIST .................................................................................. 29 4.4 SEAMLESS UNIFICATION WITH VMS ...................................................................................... 29 4.5 ACS CONTROLLER (UNIT) MANAGEMENT ............................................................................ 30 4.6 ACS CARDHOLDER AND CARDHOLDER GROUP MANAGEMENT ...................................... 30 4.7 ACS CREDENTIAL MANAGEMENT .......................................................................................... 30 4.8 ACS CUSTOM CARD FORMATS .............................................................................................. 31 4.9 ACS BADGE DESIGNER ........................................................................................................... 31 4.10 ACS DOOR MANAGEMENT .....................................................................................................