MEETINGS OF THE Boards of Directors Valley Metro RPTA METRO Light Rail MEETING DATE MEETING DATE Thursday, June 18, 2015 Thursday, June 18, 2015 TIME TIME 12:15 p.m. 1:15 p.m. LOCATION Valley Metro RPTA Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor Phoenix VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 June 10, 2015 Board of Directors Thursday, June 18, 2015 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor 12:15 p.m. The Pledge of Allegiance will be recited. Action Recommended 1. Public Comment 1. For information A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the Board on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. Up to three minutes will be provided per speaker or a total of 15 minutes total for all speakers. 2. Minutes 2. For action Minutes from the May 21, 2015 TMC meeting are presented for approval. 3. Chief Executive Officer’s Report 3. For information Steve Banta, Chief Executive Officer (CEO), will brief the Board on current issues. CONSENT AGENDA 4A. Purchase of Diesel Fuel 4A. For action Staff will request that the Board of Directors authorize the CEO to execute a cooperative agreement purchase order with Union Distributing Company of Tucson under Arizona State Contract #ADSPO14-052198 for diesel fuel for a not-to-exceed amount of $936,000 over a 1-year period. VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 4B. Fiscal Year 2016 (FY16) Contract Change Orders 4B. For action Staff will request that the Board of Directors authorize the CEO to execute contract change orders to extend the period of performance and/or provide budget authority for FY16 projects under contract tied to the approved Valley Metro RPTA FY16 Operating and Capital Budget. 4C. Fiscal Year 2016 (FY16) Intergovernmental Agreements 4C. For action (IGA) Staff will request that the Board of Directors authorize the CEO to execute FY16 IGAs and IGA amendments for projects tied to the approved Valley Metro RPTA FY16 Operating and Capital Budget as listed in the attachment for the period of performance and in the amount indicated for each agreement. 4D. Authorization to Issue a Request for Proposals (RFP) for 4D. For action Federal Legislative Counsel Staff will request that the Board of Directors authorize the CEO to issue a Request for Proposals (RFP) for Washington, DC based federal legislative counsel services. 4E. Authorization to Issue a Request for Proposal (RFP) for 4E. For action Valley Metro Armored Car Services Staff will request that the Board of Directors authorize the CEO to issue a RFP for a three-year contract for armored car services. 4F. Authorization to Exercise Option Year One and Make a 4F. For action Contract Value Adjustment to the Fare Inspection and Security Services Contract With AlliedBarton Staff will request that the Board of Directors authorize the CEO to exercise option year one for the period October 1, 2015 to September 30, 2016, and to execute a contract value adjustment to the Fare Inspection and Security Services Contract with AlliedBarton in an amount not to exceed $3,650,000 for the period of October 1, 2015 to September 30, 2016. The RPTA portion will not exceed $250,000. 2 REGULAR AGENDA 5. Transit Life Cycle Program Update 5. For action Steve Banta, CEO, will introduce Paul Hodgins, Manager, Revenue Generation and Financial Planning, who will request that the Board of Directors approve the 2015 TLCP Update. 6. Valley Metro Service Animal Policy 6. For information Steve Banta, CEO, will introduce Ron Brooks, Accessible Transit Services Manager, who will provide information to the Board of Directors on updates to Valley Metro’s Service Animal Policy. 7. Valley Metro Reasonable Modification Policy 7. For information Steve Banta, CEO, will introduce Ron Brooks, Accessible Transit Services Manager, who will provide information to the Board of Directors regarding a new Reasonable Modifications Policy which Valley Metro is implementing in accordance with new Americans with Disabilities Act requirements recently promulgated by the U.S. Department of Transportation. 8. Election of Valley Metro RPTA Budget and Finance 8. For action Subcommittee Members The Board will be asked to elect Board members to serve on the RPTA BFS for FY16. 9. Election of Valley Metro RPTA and Valley Metro Rail 9. For action Joint Board Subcommittee Members The Board will be asked to elect Board members to serve on the Valley Metro RPTA and Valley Metro Rail Joint Board Subcommittee. 10. Future Agenda Items Request and Report on Current 10. For information Events and discussion Chair McDonald will request future agenda items from members, and members may provide a report on current events. 11. Next Meeting 11. For information The next meeting of the Board is scheduled for Thursday, August 13, 2015 at 12:15 p.m. 3 Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org. 4 DATE AGENDA ITEM 1 June 10, 2015 SUBJECT Public Comment PURPOSE A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the Board on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Steve Banta Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 DATE AGENDA ITEM 2 June 10, 2015 Minutes of the Valley Metro RPTA Board of Directors Thursday, May 21, 2015 12:15 p.m. Meeting Participants Councilmember Jim McDonald, City of Avondale, Chair Councilmember Gary Sherwood, City of Glendale, Vice Chair Councilmember Thelda Williams, City of Phoenix, Treasurer Vice Mayor Eric Orsborn, City of Buckeye Councilmember Rick Heumann for Vice Mayor Kevin Hartke, City of Chandler Councilmember Lynn Selby, City of El Mirage Councilmember Jenn Daniels, Town of Gilbert (via phone) Supervisor Steve Gallardo, Maricopa County Vice Mayor Dennis Kavanaugh, City of Mesa Vice Mayor Jon Edwards, City of Peoria Councilmember Suzanne Klapp, City of Scottsdale Councilmember Skip Hall, City of Surprise Vice Mayor Corey Woods for Mayor Mark Mitchell, City of Tempe Councilmember Kathie Farr, City of Tolleson Members Not Present Vice Mayor Joe Pizzillo, City of Goodyear Councilmember Sam Crissman, Town of Wickenburg Chair McDonald called the meeting to order at 12:16 p.m. and welcomed everyone to the May meeting of the RPTA. Chair McDonald said our first item on the agenda is public comment. I have two cards so far. This is an opportunity to provide public address to the Board on items that aren't on the agenda and are on the agenda. Citizens will be requested not to exceed a three-minute time period for their comments. A total of 15 minutes will be provided for public comment on an agenda item. 1. Public Comment Ms. Barker said good afternoon, RPTA. I'm Diane Barker. I reside in downtown Phoenix and I am a transit passenger, have been living in the Valley and relying on transit for 27 years, so now you know I'm really not sixteen, but I am the lady that does VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 cartwheels, but I was able to -- I know. You wouldn't tell. I was able to get your agenda today and want to thank Pat Dillon providing that and Blue Crowley for reminding me at the Board of Supervisors that you would be meeting and my passion is transit. I did read this last night and I noticed that dialogue between Wulf Grote and the Chairman had caught my eye because I think there's a really good question we need to answer. I'm a big believer in moving this area into twenty-four/seven transit. We need to get people into a general system. We need to restore the fact the flexible bus will be a priority and anything at grade rail or a possible future elevated or fast train and all the vans and everything Dial-A-Ride fits into a comprehensive system. So the question was, is this when you're looking at origins, destinations, getting on and off of transit that's the study that you've had, but it was brought up, how do you get to your first stop. And apparently we don't have study on that and I'd like to see that so that a person can leave their doorstep and they can be independent, you know, of the car, even if it's on a voluntary day. We're supposed to still have that according to your work plan with particulates, which is ambient air quality standard were out of compliance. We are supposed to have that. If you were going to actually choose and do and be part of that program, how would you, first, get into the system. Ask yourself. I'm asking all of you people that live here use this, our contractors maybe come in and take the money out and go back to Boston or whatever.