User Manual Contents Welcome .............................................................................................. 5 How proVEOS Works ...........................................................................................7 Installing the proVEOS Software for Windows ..................................... 9 Configuring Firewall Software .............................................................................10 Installing the Windows proVEOS Software .........................................................14 Signing in to proVEOS ........................................................................................24 Installing the proVEOS Software for Mac........................................... 29 Configuring the Firewall ......................................................................................30 Installing the Mac proVEOS Software.................................................................32 Signing in to proVEOS ........................................................................................34 Presenting with proVEOS ................................................................... 37 Starting a Presentation .......................................................................................40 Managing Participants ........................................................................................40 Chatting with Participants ...................................................................................45 Playing Music and Movies ................................................................. 47 Managing Media in Your Computer ....................................................................49 Managing Media in proVEOS .............................................................................50 Playing Media Files.............................................................................................51 Collaborating with the White Board ................................................... 55 Drawing and Annotating Tools............................................................................58 Displaying a Participant’s Annotations................................................................59 Capturing and Saving .........................................................................................59 Recording Presentations.................................................................... 61 Audience Response System............................................................... 67 Topic Manager....................................................................................................68 Question Bank ....................................................................................................69 Prepare Exam.....................................................................................................71 Detail Report.......................................................................................................73 Bar Chart ............................................................................................................74 Multimedia Notice Board ................................................................... 75 Uploading Content ..............................................................................................78 Creating Playlists ................................................................................................79 Scheduling Playlists............................................................................................80 Layout Manager..................................................................................................81 User Manager .....................................................................................................82 Options and Settings.......................................................................... 83 Client Preferences ..............................................................................................84 Controlling the Projector .....................................................................................86 Diagnostic Tools ................................................................................. 91 Network Diagnostics ...........................................................................................92 Bandwidth Utility .................................................................................................94 Using the Web Admin ......................................................................... 97 User Management ............................................................................................100 Device Management .........................................................................................103 Alerts.................................................................................................................109 Device Control ..................................................................................................110 Message Scheduler ..........................................................................................110 Reports .............................................................................................................112 Session Record.................................................................................................112 Logout...............................................................................................................114 4 proVEOS User Manual Welcome Thank you for choosing the proVEOS Wireless Presentation Gateway. proVEOS is an advanced network-based and wireless presentation solution that makes it easy to make presentations and interact with others from the comfort of your wireless laptop. Send any laptop’s display to the projector wirelessly without the hassle of passing around VGA cables and configuring display settings Interact and collaborate with participants with the chat and white board features Play video and audio files on the big screen in HD quality Staff can easily control access to the projector to ensure a smooth presentation flow 6 proVEOS User Manual How proVEOS Works A proVEOS setup is made up of three major components: 1. A Windows or Macintosh computer with the proVEOS software installed 2. proVEOS Wireless Presentation Gateway connected to a projector and speakers 3. Local area network (LAN) The computer and proVEOS gateway are connected to the LAN to allow them to send and receive information The proVEOS software on the computer signs in to the gateway, announcing its presence to the other participants proVEOS User Manual 7 The proVEOS software is switched to presentation mode to start capturing the laptop’s display continuously and send it to the proVEOS gateway over the LAN Multimedia files can also be sent to the proVEOS gateway for playback The proVEOS gateway receives the display information and multimedia files from the laptop and sends them to the connected projector and speakers The presenter can also show a white board on the projector, and allow other participants to join in and contribute 8 proVEOS User Manual Installing the proVEOS Software for Windows The proVEOS software is installed on PCs and laptops, and provides access to a full range of features available on a proVEOS gateway. Minimum system requirements: Windows 2000, XP or Vista 256MB RAM or more Connect the computer to the network and start Internet Explorer (IE). Note: ActiveX support is recommended for installation. ActiveX is only available in Internet Explorer. Configuring Firewall Software Before installing the proVEOS software, configure your computer’s firewall software to prevent problems when the proVEOS software attempts to connect and communicate with the proVEOS gateway. The most common connection problems are caused when firewall software are configured to prevent the proVEOS software from making outgoing connections to other devices on the network, like the proVEOS gateway. Note: Check the firewall settings on your computer before you install or run the software to make presentations. 10 proVEOS User Manual Windows Firewall If you are using Windows Firewall, available in the Control Panel of Windows XP Service Pack 2 and above, configure it to allow exceptions. Click on the Windows Firewall item in Control Panel Ensure that the Don’t allow exceptions checkbox is unchecked Click the OK button to save the setting proVEOS User Manual 11 Symantec Endpoint Protection To configure Symantec Endpoint Protection to allow connections to proVEOS: Run the Symantec Endpoint Protection program in the Start Menu Click Change settings in the left menu Click the Configure Settings button in the Network Threat Protection section 12 proVEOS User Manual A configuration window will be shown: Under the Unmatched IP Traffic Settings section, select the Allow IP traffic radio button Click the OK button to save the settings For other firewall software, please consult the user manual, online technical support forums or contact the vendor for further assistance. Ensure that these ports are not blocked: 2122, 9954, 9990, 9998, 9999 proVEOS User Manual 13 Installing the Windows proVEOS Software Starting the Installer Enter the address of the proVEOS gateway in IE’s address bar and press Enter. Note: The IP address is usually an internal domain name allocated by the system administrator (e.g. projector.company.com) or an internal IP address (e.g. 10.x.x.x or 192.168.x.x). New proVEOS units are configured with a default IP address of 192.168.1.1. The subnet mask is 255.255.255.0.