GENERAL COMMITTEE AGENDA Tuesday December 8, 2009 – 9:00 a.m. Town Council Chambers Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. PUBLIC MEETINGS Nil. 4. DELEGATIONS AND PRESENTATIONS 4.1. Sanjeev Chowdhury, Director General of Programs and Laurent Bertrand, Outreach Officer, Summits Management Office – 2010 G8 Summit 5. MINUTES FROM ADVISORY COMMITTEES 5.1. Volunteer Recognition Committee – October 15, 2009 That the minutes from the Volunteer Recognition Committee meeting of October 15, 2009 be received. 5.2. Festival of the Lights Committee – November 6, 2009 That the minutes from the Festival of the Lights Committee meeting of November 6, 2009 be received. 5.3. Cemetery Board – November 19, 2009 That the minutes from the Cemetery Board meeting of November 19, 2009 be received. 5.4. Strategic Plan Implementation Committee – November 19, 2009 That the minutes from the Strategic Plan Implementation Committee meeting of November 19, 2009 be received. 5.5. Volunteer Recognition Committee – November 24, 2009 That the minutes from the Volunteer Recognition Committee meeting of November 24, 2009 be received. 6. NEW BUSINESS 6.1. Long Term Capital Plan (AF071-09) 1. That the draft 10-year Long Term Capital Plan as contained in Appendix “A” to Staff Report AF071-09 be received for information. 2. That the first year of the draft 10-year Long Term Capital Plan (2010), as contained in Appendix “A” to Staff Report AF071-09, be used in the development of the draft 2010 Municipal Budget. GENERAL COMMITTEE AGENDA Tuesday December 8, 2009 – 9:00 a.m. Town Council Chambers Page 2 6.2. Council Compensation Review (AF079-09) 1. That the proposed base compensation rate for members of Council contained in Appendix “A” to Staff Report AF079-09 be approved for implementation effective December 1, 2010. 2. That a comprehensive review of Council compensation be undertaken in 2011 and that costs for this project be included in the draft 2011 Municipal Budget. 6.3. 2010 Municipal Insurance (AF081-09) 1. That the proposal for Municipal Insurance coverage submitted by Jardine Lloyd Thompson Canada Inc. dated December 2, 2009 for the period of January 14, 2010 to January 14, 2011 in the amount of $297,823 plus taxes be accepted. 2. That the Mayor and Clerk be authorized to execute any documentation required to implement the insurance policy. 6.4. Inter-Municipal Funding Agreement for 2010 Ontario Winter Games (AF082-09) 1. That the Mayor and Clerk be authorized execute a 2010 Ontario Winter Games Inter-Municipal Funding Agreement substantially in the form attached as Appendix “A” to Staff Report AF082-09. 2. That the final form and content of the Agreement be to the satisfaction of the Chief Administrative Officer and the Municipal Treasurer. 6.5. Authorize Use of Alternative Voting Method (AF084-09) That a by-law be prepared to authorize the use of an alternative voting method for municipal elections in the Town of Bracebridge. 6.6. Bracebridge Soccer Club Agreement (CR021-09) 1. That the Mayor and Clerk be authorized to execute an Agreement with the Bracebridge Soccer Club for the operation and maintenance of Gostic Park in accordance with the general terms and conditions outlined in Appendix “A” attached to Staff Report CR021-09. 2. That the final form and content of the Agreement be satisfactory to the Director of Culture and Recreation, the Municipal Engineer and the Chief Administrative Officer. 6.7. Town Owned Ball Field Fees (CR022-09) 1. That the 2010 & 2011 Municipal Fees as contained in Appendix “A” to Staff Report CR023-09 be approved for implementation January 1, 2010 and January 1, 2011. 2. That a by-law be prepared to give force and effect to the fees as contained in Appendix “A” to Staff Report CR023-09, subject to any necessary notice requirements. 3. That the proposed 2010 fees, as contained in Appendix “A” to Staff Report CR023-09, be used in the development of the draft 2010 Municipal Budget. GENERAL COMMITTEE AGENDA Tuesday December 8, 2009 – 9:00 a.m. Town Council Chambers Page 3 6.8. Status of 2009 Roads Capital Projects (PW026-09) That Staff Report PW026-09 regarding the status of Roads Capital Projects awarded under delegated authority be received for information purposes. 6.9. Item for Discussion – Memo from Mayor D. Coates, Regarding Council Priorities for 2010 Business Planning and Municipal Budget Development (Reference Material Attached) That the Memorandum dated December 8, 2009 from Mayor D. Coates outlining Council priorities for 2010 be referred to the Chief Administrative Officer and Municipal Treasurer for use in developing the 2010 Corporate and Departmental Business Plan and the 2010 Municipal Budget for consideration by General Committee. 6.10. 2010 Budget (Cemetery Board Meeting – November 19, 2009) That the following items be included in the draft 2010 Cemetery Budget and forwarded to the Treasurer for consolidation into the draft 2010 Municipal Budget: Account Name Amount Account # 1. Transfer to Reserves $75,000 0068.56200 2. Capital Projects – Replace Fencing at $60,000 0068.58700 Bracebridge United Cemetery 3. Care & Maintenance – Other $19,000 0068.52731 7. ONGOING BUSINESS 7.1. Health & Safety Update 8. CORRESPONDENCE Nil. 9. CLOSED SESSION 9.1. A Proposed or Pending Acquisition or Disposition of Land for Municipal or Local Board Purposes (AF083-09) (Land Exchange) 10. RESOLUTIONS ARISING FROM CLOSED SESSION Nil. 11. ADJOURNMENT A copy of this agenda in large print format is available upon request. Sanjeev Chowdhury Director General Summits Management Office Department of Foreign Affairs and International Trade (DFAIT) Canada Mr. Chowdhury is from Halifax, Nova Scotia. He went to Saint Mary’s University where he was student union president and graduated in 1989 (B. Comm, Magna Cum Laude). In 1991, Mr. Chowdhury graduated from the American Graduate School of International Management (MBA, With Distinction) where he was named top graduate. His studies in America were funded by a Rotary International Foundation Scholarship. In 1995, Mr. Chowdhury joined the Canadian Foreign Service. He served abroad in Mumbai, India as Vice-Consul and Assistant Trade Commissioner (1997-2000) and in Ottawa held a number of positions including Press Secretary to the Minister of Foreign Affairs and Director of Operations to the Deputy Prime Minister and Minister of Finance. In 2003, Mr. Chowdhury was named Consul General of Canada to Ho Chi Minh City for a three year term. During his time in Vietnam, Mr. Chowdhury was sent on a temporary assignment for three months as Canada’s Acting High Commissioner to Sri Lanka (with concurrent accreditation to the Maldives) from November 2005 to February 2006 and also returned to Mumbai as Acting Consul General for a month in January, 2005 to oversee the visit of the Canadian Prime Minister to that city. In recognition of his work while Consul General, Mr. Chowdhury became the first foreign diplomat in Vietnam to be awarded three prestigious medals in one year by Vietnamese authorities (UNESCO Medal–Oct 2005, Ho Chi Minh City Insignia Medal-Apr 2006, and the Peace and Friendship Medal Between Nations-June 2006). He also raised thousands of dollars for charity (Agent Orange affected children) and, in recognition of his fund-raising capability, a new physiotherapy wing in Ho Chi Minh City for children suffering from deformities as a result of Agent Orange was named the “Sanjeev Chowdhury Physiotherapy Centre” by Vietnamese officials prior to his departure from that country in July, 2006. Mr. Chowdhury’s efforts did not go unrecognised back home, either. In June, 2006, Mr. Chowdhury was chosen to receive Canada’s “2006 Foreign Service Officer Award” by the Canadian Professional Association of Foreign Service Officers (PAFSO). The Awards were instituted in 1990 by PAFSO as a means of providing peer recognition of exceptional achievement by career Foreign Service Officers. Mr. Chowdhury received the award at a gala dinner at the National Arts Centre in Ottawa on June 15, 2006 as a result of his outstanding efforts in representing and promoting Canada in Vietnam as Consul General in Ho Chi Minh City. Mr. Chowdhury was also appointed to the National Honourary Board of Directors of Theatre Halifax and was named an “Outstanding Nova Scotian” by the same group in 2005. In August, 2006, upon completion of his term as Canada’s Consul General in Vietnam, Mr. Chowdhury was appointed Deputy Chief of Protocol and Director, Diplomatic Corps Services at Foreign Affairs and International Trade Canada, a post he held for 7 months before being transferred to the DFAIT Afghanistan Task Force where he served as Director of Bilateral Relations and Inter-Departmental Co- ordination for another 7 months. On October 19, 2007, the Prime Minister appointed 5 eminent Canadians (Hon. John Manley, Hon. Pamela Wallin, Hon. Jake Epp, Hon. Paul Tellier, and Mr. Derek Burney) to serve on the “Independent Panel on Canada’s Future Role in Afghanistan” and report to him by January, 2008. Mr. Chowdhury was appointed Director of Operations to this Panel. In January, 2008 when the report was delivered to the Prime Minister, Mr. Chowdhury was appointed Director, Operations, to the newly formed Privy Council Office Afghanistan Task Force, an entity arising from the recommendations of the Manley Panel. In May, 2009, after completing his assignment with the Afghanistan Task Force at the Privy Council Office, Mr. Chowdhury returned to DFAIT as Director General, Summits Management Office. In his new role, Mr. Chowdhury will be responsible for organising the 2010 G8 and G20 Summits in Ontario in June, 2010 along with the North American Leaders’ Summit (Canada, US, and Mexico) later in 2010 (location TBC). Canada has hosted four previous G7/G8 Summits in Montebello, Quebec (G7, 1981), Toronto, Ontario (G7, 1988), Halifax, Nova Scotia (G8, 1995) and Kananaskis, Alberta (G8, 2002).