PUBLIC MEETING AGENDA BOARD OF EDUCATION WEDNESDAY, December 11, 2019 – 7:00 pm Telephone 604 668 6000 Fax Secretary Treasurer at 604 233 0151 Fax Superintendent of Schools at 604 233 0150 Visit our Web Site @ www.sd38.bc.ca The Richmond Board of Education acknowledges and thanks the First Peoples of the hən̓q̓əmin̓əm̓ (hun-ki-meen-um) language group on whose traditional and unceded territories we teach, learn and live. 1. Recognition of Visitors, Announcements and Updates from Trustees (a) Recognition of Visitors (b) Announcements (c) Any materials not included in packages available to the public 2. Adoption of Agenda 3. Presentations, Special Recognitions, Briefs and Questions from the Public (a) Presentations (i) Steveston-London Secondary School Choir under the leadership of their teacher, Michael Mikulin, will entertain the meeting with festive songs. (b) Special Recognitions Nil. (c) Briefs Nil. PAGE 1 Agenda of Public Board Meeting, Wednesday, December 11, 2019 (d) Questions from the Public Members of the public are invited to come forward with questions regarding agenda items. Communications Break 4. Executive 5. Approval of Minutes (a) Regular meeting of the Board held Wednesday, November 13, 2019 for approval. (b) Organizational meeting of the Board held Wednesday, November 13, 2019 for approval. (c) Record of an in-camera meeting of the Board held Wednesday, November 13, 2019. 6. Business Arising (a) RECOMMENDATION: Proposed Boundary Revisions Memorandum from the Executive Director, Planning & Development (b) Emergency Preparedness Update Memorandum from Assistant Superintendent Wendy Lim and Mike Charlton, District Administrator, Emergency Preparedness & Seismic Upgrade Liaison attached. (c) Junior Board Meets Senior Board Meeting 2020 Memorandum from Assistant Superintendent Wendy Lim attached. 7. New Business Nil. 8. Questions from the Public: Tonight’s Agenda Members of the public are invited to come forward with questions regarding agenda items. 9. Standing Committee Reports (a) Audit Committee Chair: Donna Sargent Vice Chair: Debbie Tablotney The next meeting is scheduled for Monday, January 6, 2020 at the school district offices. PAGE 2 Agenda of Public Board Meeting, Wednesday, December 11, 2019 (b) Education Committee Chair: Ken Hamaguchi Vice Chair: Norman Goldstein (i) For Information: Minutes of meeting held October 16, 2019 attached. A meeting was held Wednesday, November 20, 2019. The next meeting is scheduled for Wednesday, January 15, 2020 at 6pm at the school district offices (c) Facilities and Building Committee Chair: Debbie Tablotney Vice Chair: Sandra Nixon (i) For Information: Minutes of meeting held November 6, 2019 attached. A meeting was held Wednesday, December 4, 2019. The next meeting is scheduled for Wednesday, February 5, 2020 at 5pm at the school district offices. (d) Finance and Legal Committee Chair: Ken Hamaguchi Vice Chair: Richard Lee (i) For Information: Minutes of meeting held October 16, 2019 attached. (ii) RECOMMENDATION: Budget 2020-2021 process and timeline A meeting was held Wednesday, November 20, 2019. The next meeting is scheduled for Wednesday, January 15, 2020 at 11am at the school district offices. (e) Policy Committee Chair: Sandra Nixon Vice Chair: Donna Sargent (i) For information: Minutes of October 21, 2019 and Special Meeting Minutes of November 4 2019 attached for information. (ii) NOTICE OF MOTION: Policy 504.4 & 504.4-R: Menstrual Products (iii) RECOMMENDATION: Policy 704 & 704-R: School Closure and/or Consolidation (iv) RECOMMENDATION: Policy 704.1 & 704.1-R: Disposal of School Board Land or Improvements A meeting was held on Monday, November 18, 2019. The next meeting is scheduled for Monday, January 20, 2020 at 10:30am at the school district offices. PAGE 3 Agenda of Public Board Meeting, Wednesday, December 11, 2019 10. Correspondence (a) Email from Judie Schneider regarding Boundary Catchment received December 6, 2019. (b) Letter from Jon Vegt regarding Boundry Catchment received December 3, 2019. 11. Board Committee and Representative Reports (a) Council/Board Liaison Committee A meeting was held Wednesday, December 4, 2019. The next meeting will be held on Wednesday, February 12, 2020 at Anderson Hall, City of Richmond. 12. Adjournment PAGE 4 Agenda of Public Board Meeting, Wednesday, December 11, 2019 BOARD OF EDUCATION Telephone 604 668 6000 Fax Secretary Treasurer at 604 233 0151 Fax Superintendent of Schools at 604 233 0150 Visit our Web Site @ www.sd38.bc.ca THE NEXT MEETING OF THE BOARD IS SCHEDULED FOR: WEDNESDAY, JANUARY 8, 2020 Contact Persons regarding agenda items: Superintendent of Schools, Mr. Scott Robinson – 604 668 6081 Deputy Superintendent, Mr. Rick Ryan - 604 668 6081 Assistant Superintendent, Ms. Lynn Archer – 604 668 6093 Assistant Superintendent, Ms. Wendy Lim – 604 668 6087 Secretary Treasurer, Mr. Roy Uyeno – 604 668 6012 • Please address any item for an upcoming Agenda to the Chairperson, Board of Education (Richmond) at: 7811 Granville Avenue, Richmond, BC V6Y 3E3. • Items are to include your name and address. • Items received at the office of the Secretary Treasurer by 9am the Thursday preceding a meeting of the Board will be included on the Agenda. • Items arriving after the 9am. Agenda deadline will be reserved for the next meeting of the Board. • For further assistance, please contact the office of the Secretary Treasurer at 604-668-6012. PAGE 5 COMMITTEE APPOINTMENTS 2019 AUDIT EDUCATION FACILITIES AND BUILDING FINANCE AND LEGAL POLICY Chair Donna Sargent Ken Hamaguchi Debbie Tablotney Ken Hamaguchi Sandra Nixon Vice-Chair Debbie Tablotney Norman Goldstein Sandra Nixon Richard Lee Donna Sargent Member Heather Larson Richard Lee Norman Goldstein Debbie Tablotney Heather Larson Alternate Norman Goldstein Heather Larson Donna Sargent Norman Goldstein Richard Lee Senior Leader Roy Uyeno Lynn Archer Roy Uyeno / Roy Uyeno Scott Robinson Rick Ryan The Chairperson or Vice Chairperson of the Board is the alternate to all standing committees in the absence of appointed Trustee. All Trustees are encouraged to attend standing committee meetings as they are available. Cambie Coordinating Aboriginal Education Child Care Development Council/Board Liaison Richmond Sister City Enhancement Agreement Advisory Committee Committee Advisory Committee Advisory Committee Chair/Rep(s) Richard Lee Sandra Nixon Heather Larson Ken Hamaguchi / Heather Larson Sandra Nixon Alternate Donna Sargent Norman Goldstein Norman Goldstein Debbie Tablotney Donna Sargent Senior Leader Wendy Lim/Roy Uyeno Richard Steward Richard Steward Scott Robinson / Lynn Archer Roy Uyeno Reports To Finance and Legal Com. Education Com. Facilities and Building Board of Education Education Com. Com. BCPSEA BCSTA Prov. Council ELL Consortium Vancouver Coastal Health Authority Chair/Rep(s) Norman Goldstein Debbie Tablotney Donna Sargent Norman Goldstein Alternate Sandra Nixon Heather Larson Richard Lee Richard Lee Senior Leader Laura Buchanan Scott Robinson Jane MacMillan Scott Robinson Reports To Board of Education Board of Education Education Com. Facilities and Building Com. PAGE 6 MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO 38 (RICHMOND) 7811 GRANVILLE AVENUE, RICHMOND, BC ON WEDNESDAY, NOVEMBER 13, 2019 AT 7:30 P.M. Present: Chairperson K. Hamaguchi Trustees S. Nixon N. Goldstein H. Larson R. Lee D. Sargent D. Tablotney Superintendent of Schools S. Robinson Deputy Superintendent R. Ryan Secretary Treasurer R. Uyeno Director, Communications & Marketing D. Sadler Director, Instruction, Student Services & Analytics R. Steward Executive Assistant (Recording Secretary) C. Cleary The Richmond Board of Education acknowledged and thanked the First Peoples of the hən̓ q̓ əmin̓ əm̓ (hun-ki-meen-um) language group on whose traditional and unceded territories we teach, learn and live. The Chairperson called the meeting to order at 7:38pm. 1. Recognition of Visitors, Announcements and Updates from Trustees (a) Recognition of Visitors The Chairperson welcomed the gallery to the meeting. (b) Announcements (c) Any materials not included in packages available to the public. 2. Adoption of Agenda 194/2019 MOVED BY H. LARSON AND SECONDED BY D. TABLOTNEY: THAT the Wednesday, November 13, 2019 regular agenda of the Board of Education (Richmond) be adopted as circulated. CARRIED 3. Presentations, Special Recognitions, Briefs and Questions from the Public (a) Presentations Nil. 1 PAGE 7 Regular Meeting, Wednesday, November 13, 2019 (b) Special Recognitions Nil. (c) Briefs Nil. (d) Questions from the Public Liz Baverstock, President of Richmond Teachers’ Association offered congratulations on the elections results from the Organizational meeting. Ms. Baverstock then thanked Trustees for their hard work and advocacy over the past year. Ms. Baverstock spoke about a Staff Day she had recently attended, that focused on connection, reflection and inspiration. Ms. Baverstock noted how positive the day had been and a privilege to attend. Ms. Baverstock’s question was “what makes our school and our District the best?” For the upcoming Strategic plan sessions, she also asked how this theme could be incorporated. 4. Executive The Superintendent of Schools thanked the Chairperson and Vice Chairperson for their leadership, wisdom and hard work over the past year that is much appreciated on behalf of the staff. The Superintendent reported that the upcoming Strategic Planning Workshops will include plans to reach out to students as well as employees to ask them what makes