Document Pack Mark James LLM, DPA, DCA Prif Weithredwr , Chief Executive, Neuadd y Sir, Caerfyrddin. SA31 1JP County Hall, Carmarthen. SA31 1JP WEDNESDAY, 21 SEPTEMBER 2016 TO: ALL MEMBERS OF THE COUNTY COUNCIL I HEREBY SUMMON YOU TO ATTEND A MEETING OF THE COUNTY COUNCIL WHICH WILL BE HELD IN THE CHAMBER, COUNTY HALL AT 10.00 AM. ON WEDNESDAY, 28TH SEPTEMBER, 2016 FOR THE TRANSACTION OF THE BUSINESS OUTLINED ON THE ATTACHED AGENDA Mark James CHIEF EXECUTIVE PLEASE RECYCLE Democratic Officer: Kevin Thomas Telephone (direct line): (01267) 224027 Fax: (01267) 224911 E-Mail: [email protected] Ref: AD016-001 Page 1 A G E N D A 1. APOLOGIES FOR ABSENC E 2. DECLARATIONS OF PERS ONAL INTERESTS. 3. CHAIR’S ANNOUNCEMENT S. 4. TO APPROVE AND SIGN AS A CORRECT RECORD THE 5 - 16 MINUTES OF THE COUNCIL MEETING HELD ON THE 13TH JULY, 2016. 5. TO CONSIDER THE FOLL OWING NOTICES OF MOTI ON 5 .1 NOTICE OF MOTION SUBMITTED BY COUNCILLOR J.D.JAMES “This Council acknowledges the challenges faced in completing the proposed Community Asset Transfers and respectfully requests that the Executive Board reconsiders its decision to cut the Maintenance Grant offered for transfers completed after 31 st March, 2017 and reinstates the original offer”. 5 .2 NOTICE OF MOTION SUBMITTED BY COUNCILLOR K. MADGE “Carmarthenshire County Council calls on Welsh Government to deliver a new strategy to deal with large empty properties e.g. old chapels, churches, old halls and many other old buildings within our communities in Carmarthenshire and other councils’ areas. With extra funding we can turn these unused buildings into flats for rent or for sale which will help with the chronic waiting list for homes in Carmarthenshire”. 6. QUESTIONS BY MEMBERS :- 6 .1 QUESTION BY COUNCILLOR JEFF EDMUNDS TO COUNCILLOR EMLYN DOLE, LEADER OF THE COUNCIL “In light of the work that has started at Parc Howard Llanelli, and the cost of this project, undoubtedly council policy and proper procurement procedures would have been followed. My question is when did the procurement process start along with the tendering, and when was the works awarded to the successful contractor”. 6 .2 QUESTION BY COUNCILLOR JEFF EDMUNDS TO COUNCILLOR EMLYN DOLE, LEADER OF THE COUNCIL “Following on from my previous question on the works being carried out at Park Howard, Llanelli, my question is:- Why was the work Page 2 allowed to start without first obtaining the necessary planning permission, this has resulted in calling a halt to operations so that retrospective planning be applied for, and the potential of unnecessary additional costs that this failure demonstrates”. 6 .3 QUESTION BY COUNCILLOR JEFF EDMUNDS TO COUNCILLOR EMLYN DOLE, LEADER OF THE COUNCIL “On the 1st September there was an event held at Llanelli town hall to welcome a family to Carmarthenshire. A number of guests attended including executive board members along with a representation from the police (PCSO). Why wasn't the chair of our council invited to attend as it is the role of the chair to represent our council at such an event.” 7. PUBLIC QUESTIONS (NO NE RECEIVED). 8. APPOINTMENT OF DIREC TOR OF EDUCATION & C HILDREN'S 17 - 32 SERVICES. 9. TO CONSIDER THE RECO MMENDATIONS OF THE E XECUTIVE BOARD IN RESPECT OF THE FOLLOWING ITEMS 9 .1 ANNUAL TREASURY MANAGEMENT AND PRUDENTIAL 33 - 48 INDICATOR REPORT 2015/16. 9 .2 DRAFT SUPPLEMENTARY PLANNING GUIDANCE - 49 - 74 CARMARTHENSHIRE LOCAL DEVELOPMENT PLAN. 10. TO RECEIVE THE REPOR TS OF THE MEETINGS O F THE EXECUTIVE BOARD HELD ON THE:- 10 .1 26TH JULY 2016 75 - 132 10 .2 23RD AUGUST 2016 133 - 134 11. MINUTES FOR NOTING: - 11 .1 PLANNING COMMITTEE HELD ON 12TH APRIL, 2016; 11 .2 ENVIRONMENTAL & PUBLIC PROTECTION SCRUTINY COMMITTEE HELD ON 15TH APRIL, 2016; 11 .3 SOCIAL CARE & HEALTH SCRUTINY COMMITTEE HELD ON 18TH APRIL, 2016; 11 .4 ENVRONMENTAL & PUBLIC PROTECTION SCRUTINY COMMITTEE HELD ON 13TH MAY, 2016; 11 .5 SOCIAL CARE & HEAL TH SCRUTINY COMMITTEE HELD ON 16TH MAY, 2016; 11 .6 LICENSING COMMITTEE HELD ON 19TH MAY, 2016; 11 .7 JOIINT EDUCATION & CHILDREN AND SOCIAL CARE & HEALTH SCRUTINY COMMITTEE HELD ON 23RD MAY, 2016; Page 3 11 .8 EDUCATION & CHILDRE N SCRUTINY COMMITTEE HELD ON 23RD MAY, 2016; 11 .9 PLANNING COMMITTEE HELD ON 26TH MAY, 2016; 11 .10 STANDARDS COMMITTEE HELD ON 3RD JUNE, 2016; 11 .11 APPEALS COMMITTEE HELD ON 6TH JUNE, 2016; 11 .12 APPEALS COMMIT TEE HELD ON 7TH JUNE, 2016; 11 .13 PLANNING COMMITTEE HELD ON 7TH JUNE, 2016; 11 .14 POLICY & RESOURCES SCRUTINY COMMITTEE HELD ON 9TH JUNE, 2016; 11 .15 SOCIAL CARE & HEALTH SCRUTINY COMMITTEE HELD ON 15TH JUNE, 2016; 11 .16 APPEALS COMMITTEE HELD ON 17TH JUNE, 2016; 11 .17 EDUCATION & CHILDREN SCRUTINY COMMITTEE HELD ON 17TH JUNE, 2016; 11 .18 LICENSING COMMITTEE HELD ON 22ND JUNE, 2016; 11 .19 PLANNING COMMITTEE HELD ON 23RD JUNE, 2016 ; 11 .20 ENVIRONMENTAL & PUBLIC PROTECTION SCRUTINY COMMITTEE HELD ON 24TH JUNE, 2016; 11 .21 AUDIT COMMITTEE HELD ON 8TH JULY, 2016; 11 .22 PLANNING COMMITTEE HELD ON 21ST JULY, 2016; 11 .23 LICENSING COMMITTEE HELD ON 28TH JULY, 2016; 11 .24 PLANNING COMMITTEE HELD ON 2ND AUGUST, 2016; 11 .25 PLANNING COMMITTEE HELD ON 18TH AUGUST, 2016; Page 4 COUNTY COUNCIL Agenda Item 4 WEDNESDAY, 13 JULY 2016 PRESENT: Councillor E. Morgan (Chair) Councillors: S.M. Allen D.J.R. Bartlett T. Bowen S.M. Caiach C.A. Campbell J.M. Charles D.M. Cundy A. Davies D.B. Davies I.W. Davies J.A. Davies S.L. Davies T. Davies W.R.A. Davies T.T. Defis T. Devichand E. Dole J.S. Edmunds P.M. Edwards D.C. Evans H.A.L. Evans L.D. Evans W.J.W. Evans W.T. Evans C.P. Higgins W.G. Hopkins J.K. Howell P. Hughes-Griffiths P.M. Hughes I.J. Jackson A. James J.D. James D.M. Jenkins J.P. Jenkins A.W. Jones G.O. Jones H.I. Jones T.J. Jones W.J. Lemon A. Lenny M.J.A. Lewis K. Madge A.G. Morgan J. Owen P.A. Palmer D. Price D.W.H. Richards B.A.L. Roberts H.B. Shepardson A.D.T. Speake L.M. Stephens E.G. Thomas G. Thomas J. Thomas K.P. Thomas M.K. Thomas R. Thomas S.E. Thomas W.G. Thomas J. Tremlett D.E. Williams J. Williams J.E. Williams J.S. Williams Also Present: M. James, Chief Executive C. Moore, Director of Corporate Services J. Morgan, Director of Community Services R. Mullen, Director of Environment L.R. Jones, Head of Administration and Law R Sully, Director of Education & Children P.R. Thomas, Assistant Chief Executive (People Management & Performance) W. Walters, Assistant Chief Executive (Regeneration & Policy) M.S. Davies, Democratic Services Officer Chamber, County Hall - 10.00 am - 12.30 pm 1. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors A.P. Cooper, M. Gravell, A.D. Harries, P.E.M. Jones, D.J.R. Llewellyn, S. Matthews and G.B. Thomas. 2. DECLARATIONS OF PERSONAL INTERESTS Councillor Minute Number Nature of Interest D.J.R. Bartlett 13 – MEP Proposal to change School Governor; the age range of Ysgol Gynradd Betws from 4-11 to 3-11; D.J.R. Bartlett 16 – Premature Retirement and President of Redundancy Discretionary Policy Carmarthenshire for Teachers; Branch of NUT; Page 5 T. Bowen 18 – Executive Board Minutes Member of Llanelli [Community Asset Transfer]; Rural Council; D.M. Cundy 11 – MEP Proposal to change School Governor; the age range of Ysgol Gynradd Bynea from 4-11 to 3-11; D. M. Cundy 18 – Executive Board Minutes Member of Llanelli [Community Asset Transfer]; Rural Council; A. Davies 18 – Executive Board Minutes Member of Llandybie [Community Asset Transfer]; Community Council; D.B. Davies 16 – Premature Retirement and Daughter is a Redundancy Discretionary Policy classroom assistant for Teachers; at QEHS; J.A. Davies 16 – Premature Retirement and Son is a teacher; Redundancy Discretionary Policy for Teachers; S.L. Davies 18 – Executive Board Minutes Member of Llanelli [Community Asset Transfer]; Rural Council; T. Devichand 18 – Executive Board Minutes Member of Llanelli [Community Asset Transfer]; Rural Council and Chair of Dafen Welfare Committee; E. Dole 18 – Executive Board Minutes Member of Llannon [Community Asset Transfer]; Community Council; J.S. Edmunds 18 – Executive Board Minutes Member of Llanelli [Community Asset Transfer]; Town Council; P. Edwards 13 – MEP Proposal to change School Governor; the age range of Ysgol Gynradd Pwll from 4-11 to 3-11; L.D. Evans 16 – Premature Retirement and Daughter is a Redundancy Discretionary Policy teacher; for Teachers; P. Hughes 16 – Premature Retirement and Daughter is a Griffiths Redundancy Discretionary Policy teacher; for Teachers; J.D. James 18 – Executive Board Minutes President of Burry [Community Asset Transfer]; Port Bowls Club; G.O. Jones 16 – Premature Retirement and Wife is a teacher; Redundancy Discretionary Policy for Teachers; K. Madge 8 – Annual Report of the Statutory Daughter works for Director of Social Services on the the Authority and effectiveness of Social Services in wife is a Sister at Carmarthenshire 2015/16; Amman Valley Hospital; K. Madge 18 – Executive Board Minutes Member of [Community Asset Transfer]; Cwmamman Town Council; Page 6 A.G. Morgan 18 – Executive Board Minutes Member of Llanelli [Community Asset Transfer]; Rural Council; P.A. Palmer 18 – Executive Board Minutes Chair of Peniel [Community Asset Transfer]; Community Association; H.B. 16 – Premature Retirement and Daughter is a Shepardson Redundancy Discretionary Policy teacher; for Teachers; L.M. Stephens 9 – MEP Proposal to change the Local Authority language category of Ysgol Bro representative on the Myrddin from Bilingual (2A) to Governing Body; Welsh Medium (WM); E.G.