Board of Trustees: Spring Planning Session April 22, 2021 - COVID-19 Health Screening Protocols JACKSON COLLEGE REINTEGRATION TASK FORCE PROCEDURES Prior to your arrival to Central Campus but no earlier than the morning of, you will need to complete the COVID-19 Health Screening. Please review the Current Health Screening Questions that would stop you from coming to campus: ∑ In the past 14 days did you participate in any of the following: o Attend a mass gathering like a sporting event, concert, or parade. o Travel on a cruise ship or river boat. o Travel with people who don’t live with you via airplane, car, public transit etc. ∑ In the past 14 days did you participate in any of the following: o Go to a large social gathering like a wedding, funeral, or large party or gathering at someone’s home o Visit a restaurant that exceeded 50% capacity or 100 people and others were not wearing masks during times other than eating ∑ Do you have any symptoms of COVID-19 (fever, cough, chills, shortness of breath, muscle aches, runny nose/congestion, sore throat, upset stomach, loss of taste or smell) ∑ Have you been in close contact with someone with COVID-19 in the last 14 days? Once on campus you will be directed to the COVID-19 Health Screening checkpoint: ∑ You will have your temperature scanned ∑ We will check to see if you have completed the online Health Screening ∑ We will check to see if you have completed the mandatory COVID-19 training ∑ If you have completed the training and passed the Health Screening you will be admitted to campus for your approved areas. ∑ If you have not completed training, you will be asked to do so prior to entering ∑ If you have not completed the health screening you will be asked to do so prior to entering ∑ If you have a fever you will be asked to leave campus and follow up with your physician for clearance. Once on campus you must wear a mask and have your ID and badge in clear vision for others at all times. As of 4/19/21 1 Board of Trustees: Spring Planning Session April 22, 2021 - Agenda Jackson College Board of Trustees Spring Planning Session Thursday, April 22, 2021 9:00AM – 12:00PM Location Sheffer Music Hall Stage AGENDA* 9:00am 1.0 Call to Order & Pledge of Allegiance 9:01am 2.0 Declaration of Conflict of Interest 9:02am 3.0 Public Comments (comments limited to 5 minutes) 9:05am 4.0 Reintegration Planning 10:30am 5.0 Budget Discussion 5.1 FY ’21 Performance 5.2 Proposed FY ’22 Budget Targets 5.3 HERF Fund Budgeting and Deployments 10:30am. 6.0 Other College Items 11:45am 7.0 Board Items/Comments 11:55am 8.0 Plus/Delta 12:00pm 9.0 Adjourn *Breaks at the call of the Chairman 2 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: April 22, 2021 TO: JC Board of Trustees FROM: Dr. Daniel J. Phelan, President Subject to be Discussed: 4.0 Reintegration Planning Executive Summary: During this portion of the agenda, I will provide updates on the planning in process for reintegration to-date. This will include describing our intentions for a phased approach to bringing employees back to campus, as well as our plans for housing, employment practices, and course offerings. Resource Impact: None Requested Board Action: Comment and Participation only Action Taken: None Board of Trustees: Spring Planning Session April 22, 2021 - Reintegration Planning Update Jackson College Campus Wide Re-Opening Plan/COVID-19 Response October 29, 2020 Accompanying Documents: Jackson College COVID19 Protocols, Reintegration Training Course, Governor’s Safe Start Plan, CDC Guidelines, Department Specific Reintegration Plans Who is on campus? Hours Restrictions Protocols Questions/Comments PHASE 1 ●Campus Security ●Campus entry must ●No students/external customers ●Physical Distancing protocols followed ●Restrictions and protocols will be be scheduled with on campus. (2 guest allowed for across campus adjusted based on (Alert Level III) ●Leadership Council returns Security outdoor sports) recommendations/requirements ●Departments must develop plan to ●Facilities of state and local conditions. ●Facilities work ●Instruction (some exceptions for allow limited employee return to ●Limited identified schedule TBD labs) & student support services campus while maintaining physical ●Phase Specific guidelines administrators & Support continue remotely distancing requirement (some protocols are not date specific ●Campus Security Staff employees continue to work and can be extended based on schedule TBD ●Fieldhouse remains closed to remotely) state and local guidance ●Other staff continue to work public ●Continued restricted remotely - each department ●All meetings continue to be held ●Prototyping clinical/lab employee building ●Bookstore remains closed - will be asked to develop work virtually except Leadership Council experiences for students access curbside service plans based on office space ●Regular cleaning Monday – Thursday. ●Limited in person lector classes configurations, ability to ●No facility rental Facilities does in depth sanitizing and for prototyping maintain physical distancing, ●No face-to-face meetings except disinfecting on Friday and staff ability to work ●Prototyping Housing for athletes for special circumstances remotely. Plans for the ●Employee masks are required and RSJ number of people on campus ●Minor campus projects on hold, (homemade face masks may be worn ●Mandatory training deployed to must be approved by major projects allowed on site if preferred)Sneeze guards installed campus (students and Leadership Council. where needed for service interaction ●Limited campus deliveries employees) ●Health screening clearance ●Departments begin sending their through app or computer ●No on campus interviews (video phased plans including required daily of all interviews continue) except final department checklists for employees coming on interview with leadership council reopening review and persons campus (temperature, illness, will be in person, with on campus approval. exposure) appropriate physical distancing. 4 Board of Trustees: Spring Planning Session April 22, 2021 - Reintegration Planning Update ● ●Professional Development limited to online offerings. ●Limited Housing Students and Housing Staff and athletes ●Theaters remain closed ●Vendors (wearing facial ●Limited food service for students coverings) and employees ●JPEC Students and Staff ● Oasis staff – limited hours ●Health Clinic staff - limited hours ●Dental Clinic PHASE 1 What are the indicators/conditions that will support moving to the next phase? MISafe Start K-12 information: Phase 1-4 Guidelines Additional Governor’s Executive Orders, Legislation guided, MI Safe Start guidelines, RTF 1-3 Guidelines - Schools are closed for in-person instruction. All athletics are Information Guidance & Recommendations, campus readiness. Direction from the President will suspended, food distribution programs, interschool activities are suspended. ultimately make the final determination. MISafe Start K-12 information: Phase 4 Guidelines School preparedness and response activities continue - conducting ongoing surveillance and executing a series of active mitigation measures. Schools should be prepared to implement social distancing measures. Short-term dismissals and suspension of extracurricular activities should be expected for cleaning and contact tracing purposes. Schools must consider the judgment of the local health department for the sub-region (i.e., county or ISD) of concern. In-person instruction is permitted with required safety protocols. Who is on campus? Hours Restrictions Protocols Questions/Comments PHASE 2 ●Phase 1 employees ●Campus entry must ●Instruction continues remotely ●Physical Distancing Protocols ●Restrictions and protocols will be be scheduled with except for designated labs and continue adjusted based on (Alert Level II) ●Increased employee Security simulations and lectures administrative, support and 5 Board of Trustees: Spring Planning Session April 22, 2021 - Reintegration Planning Update operational employee ●Facilities work as ●Students allowed on campus by ●Departments operate based on recommendations/requirements presence based on scheduled appointment outside of sports submitted staffing/physical distancing of state and local conditions. departmental plans and (no guests to observe) plans ●Continued restricted ●Phase Specific guidelines Leadership Council approval. employee building ●Dental Clinic and Health Clinic ●Sneeze guards installed where protocols are not date specific ●Some employees may still be access open for limited in person needed for service interaction and can be extended based on working remotely. Based on appointments state and local guidance ●Facilities cleaning and disinfecting Leadership approval with ●External customers allowed on routine continues counsel from legal and HR. campus by appointment ●Masks are required ●Health screening clearance ●No facility rental unless through app or computer ●Weekly COVID-19 Testing for housing approved by President required daily of all and athletes employees coming on ●Field house and Bookstore campus (temperature, illness, remain closed to the public. exposure) Curbside book pickup available. Mail order still available. ●Ready Set Jet Housing and Athletes for limited sports ●Phase 1 allowances for project work and deliveries continues ●Housing Staff ●In-person meetings allowed provided physical distance protocols can be achieved in needed ●Preference is that video interviewing continue, only LC interviews in person ●No in-person professional