COUNTY COUNCIL MEETING AGENDA April 25, 2017 (to follow MPC Meeting) Page 1.0 CALL TO ORDER 2.0 APPROVAL OF AGENDA 2.1 Additional Agenda Items 3.0 MINUTES 3 - 5 3.1 MINUTES of the regular County Council Meeting held Tuesday, April 11, 2017. 3.2 Questions/ matters arising from the minutes. 4.0 ADMINISTRATION REPORTS 4.1 Administrative Items 5.0 DELEGATIONS / PRESENTATIONS 6.0 REPORTS 6 - 10 6.1 2017 Tax Rate and Minimum Tax Bylaw – introduction of the bylaw for setting the 2017 tax rates and continuation of the minimum tax payable. 11 - 21 6.2 Records Management – recommendation to adopt a new bylaw for the retention and disposal of municipal documents and to rescind two Records Management policies that no longer apply. 22 - 23 6.3 Insurance Coverage for Organizations – recommendation to endorse current Additional Named Insured organizations under the County’s insurance program and to approve adding Pine Lake Hub as a new Additional Named Insured. 7.0 DEVELOPMENT APPLICATIONS & REPORTS 24 - 30 7.1 Block 5, Plan 982-3951, SE 9-37-28-4 (Division 3) – application for a one-year extension for the conditionally approved subdivision of 0.66 hectares (1.64 acres). 31 - 37 7.2 Lots 3A and 4A, Block 5, Plan 162-3984, NE 29-37-27-4 (Division 2) – request to defer the offsite levies payable pursuant to the Gasoline Alley Offsite Levies Bylaw No. 2014/23 for a subdivision application for a boundary adjustment (Gasoline Alley West). Page 1 of 176 County Council Meeting Meeting Agenda, April 25, 2017 Page 38 - 62 7.3 Penhold / Red Deer County Intermunicipal Development Plan (IDP) – recommendation to give first reading to a bylaw to adopt this proposed IDP and to schedule a joint public hearing for June 15, 2017. 8.0 PUBLIC HEARINGS - 1:30 p.m. 63 - 65 8.1 Bylaw No. 2017/2.01 - a bylaw to redesignate Pt Lot 1, Plan 912-2117, SE 13-38- 28-4 (22.43 hectares / 55.43 acres) from Agricultural District “Ag” to Direct Control District #18 “DCD–18.” 66 - 176 8.2 Bylaw No. 2017/8 – a bylaw to amend the Land Use Bylaw No. 2006/6 to include SE 13–36–2-5 in the Gravel Extraction Overlay District. 9.0 IN-CAMERA SESSIONS 10.0 COMMITTEE REPORTS 10.1 Reports from individual Councillors for meetings attended since April 12, 2017. 11.0 NOTICES OF MOTION / COUNCIL CONCERNS 12.0 ADJOURNMENT Page 2 of 176 Minutes of a Regular Meeting of County Council RED DEER COUNTY April 11, 2017 1.0 CALL TO ORDER The regular meeting of Red Deer County Council was held in the Council Chambers of the Red Deer County Centre located at 38106 Rge Rd 275, Red Deer County, Alberta, and was called to order by Mayor J.J. Wood at 10:40 a.m. PRESENT: Mayor J.J. Wood, Deputy Mayor D.B. Church, Councillors J.M. Bota, C.R. Huelsman, R.R. Lorenz, P.J.R. Massier and C. Moore. STAFF PRESENT: County Manager C. Herzberg, Operations Services Director M. Campbell, Corporate Services Director H. Surkan, Development Engineer L. Solberg and Legislative Services Administration N. Lougheed and L. Thompson. Planning/Development administration in attendance for development applications: T. Miller, R. Barr, D. Bedford and R. Mount. 2.0 APPROVAL OF AGENDA CC-17-081 Moved by Councillor C.R. Huelsman to approve the agenda as submitted. CARRIED UNANIMOUSLY 3.0 APPROVAL OF MINUTES CC-17-082 Moved by Councillor D.B. Church to approve the minutes of the March 28, 2017, regular meeting of County Council as submitted. CARRIED UNANIMOUSLY 6.0 REPORTS 6.1 2016 Audited Financial Statements – recommendation to approve the financial statements as at December 31, 2016. Auditor Melisa Milne, MNP, in attendance during presentation. CC-17-083 Moved by Councillor C. Moore to approve the 2016 Audited Financial Statements as at December 31, 2016, as presented. CARRIED UNANIMOUSLY 6.2 Policy No. 1.010, Councillor Remuneration – consideration of proposed amendments to the policy to come into effect following the October 16, 2017, election. CC-17-084 Moved by Councillor J.M. Bota to approve revised Policy No. 1.010, Councillor Remuneration, as presented, with the new policy to come into effect following the October 16, 2017, municipal election. CARRIED UNANIMOUSLY 6.3 Town of Bowden – Notice of Intent to Annex – recommendation to approve, in principle, the Town of Bowden’s Notice of Intent to Annex lands from Red Deer County. CC-17-085 Moved by Councillor C.R. Huelsman to approve, in principle, the Town of Bowden’s proposed annexation, pursuant to the proposed process for MINUTES of the regular County Council Meeting held Tuesday, ... Page 3 of 176 County Council Minutes of April 11, 2017 2 negotiation and consultation as presented by the Town in its formal Notice of Intent to Annex Lands from Red Deer County. CARRIED UNANIMOUSLY 6.4 Policy No. 4.001, Development Securities – consideration of proposed amendments to this policy in relation to the amount of security to be required in situations where no sale of lots is being considered until the infrastructure is completed, the inspection finalized by the County and the subdivision is endorsed and registered with Land Titles. CC-17-086 Moved by Councillor C. Moore to approve amended Policy No. 4.001 (Development Agreement Provisions – Letters of Credit Associated with Construction of Subdivision Infrastructure) with the amendments as presented. CARRIED UNANIMOUSLY 6.5 County Land – Land Manager B. Boomer reported on the recommendation to authorize County administration to negotiate the terms for the sale of two County-owned quarter sections located in Twp 35-3-5 and to authorize the County Manager to execute the sale documents. CC-17-087 Moved by Councillor R.R. Lorenz to authorize Administration to negotiate with prospective buyers regarding the terms and conditions of sale of NE 20-35-3-5 and SW 28-35-3-5 and to authorize the County Manager to execute the necessary documents for the sale of these properties. CARRIED UNANIMOUSLY 7.0 DEVELOPMENT APPLICATIONS & REPORTS 7.1 Bylaw No 2017/3 – a bylaw to amend Bylaw No. 15/99, the Burnt Lake Area Structure Plan (ASP). Recommendation to amend Bylaw No. 2017/3 and to give second and third readings to the bylaw as amended. CC-17-088 Moved by Councillor C. Moore that Bylaw No. 2017/3 be amended as follows: (1) Section 5.1.6, add the following: “The County shall refer all proposed Local Area Structure Plans to Alberta Transportation in order to confirm building setbacks from major roadways.”; (2) Section 5.5.5, amend to read as follows: “The County may consider the extension of a trail through the plan area to the City of Red Deer as long as such a trail is maintained and operated by a registered trail society or municipality. The trail alignment shall be determined at the conceptual stage and shall require affected landowner input, including Alberta Transportation where applicable within a highway right-of-way.”; (3) Section 5.8.6, amend to read as follows: “A Traffic Impact Assessment (TIA) may be required in consideration of a Local Area Structure Plan and/or as a condition of subdivision in order to determine if improvements to the existing road network are required.”; (4) Figure 4.0, Transportation Network, amend as shown on the presented site map; and (5) Figure 7.0, Land Use Concept Map, amend as shown on the presented site map; and that Bylaw No. 2017/3, as amended be given second reading. CARRIED UNANIMOUSLY CC-17-089 Moved by Councillor P.J.R. Massier that Bylaw No. 2017/3 be given third and final reading. CARRIED UNANIMOUSLY 7.2 SW 26-34-3-5 (Division 4) – consideration of a referral from NRCB in relation to an application to construct an addition to a dry cow/ heifer barn/ maternity barn with no increase in numbers being proposed. MINUTES of the regular County Council Meeting held Tuesday, ... Page 4 of 176 County Council Minutes of April 11, 2017 3 CC-17-090 Moved by Councillor C.R. Huelsman to advise Natural Resources Conservation Board that Red Deer County has no objections to the application to construct an addition to a dry cow / heifer barn / maternity barn on SW 26-34-3-5 with no increase in numbers being proposed. CARRIED UNANIMOUSLY 7.3 SE 7-35-28-4, DCD-23, (Division 4) – application for first reading to a bylaw to amend Direct Control District #23 to include Automotive and Minor Recreation Vehicle Sales/Rentals as a permitted use on this property. Bylaw No. 2017/11 – a bylaw to amend Part 31, Direct Control District, of the Land Use Bylaw No. 2006/6 to include Automotive and Minor Recreation Vehicle Sales/Rentals as a permitted use within Direct Control District #23 “DCD-23” (SE 7-35-28-4). CC-17-091 Moved by Councillor C.R. Huelsman that Bylaw No. 2017/11 be given first reading with the public hearing to be scheduled for May 23, 2017. CARRIED UNANIMOUSLY 10.0 COMMITTEE REPORTS Councillors reported on meetings they have attended on behalf of Red Deer County since March 28, 2017. 12.0 ADJOURNMENT CC-17-092 Moved by Councillor R.R. Lorenz that the County Council meeting adjourn. TIME: 12:12 p.m. CARRIED UNANIMOUSLY __________________________________ _____________________________________ MAYOR COUNTY MANAGER MINUTES of the regular County Council Meeting held Tuesday, ... Page 5 of 176 April 25, 2017 – Report No. 6.1 ADMINISTRATIVE REPORT Date: April 19, 2017 To: County Council From: Corporate Services Subject: 2017 Tax Rate & Minimum Tax By-law PURPOSE To recommend to County Council approval of the 2017 Tax Rate & Minimum Tax by-law.